While more and more companies are turning to Cloud-based document management systems, overall Cloud adoption is in fact slower than it would at first appear. There are many reasons why some companies are hesitant to switch over to Cloud computing, but some of the main ones are:
- Concerns about Cloud outages
- Concerns about how secure the system in question really is
- The time involved in moving documents to a Cloud-based document filing system
- The cost of training employees to use the new system
- The need (in some cases) to hire one or more new employees to set up and/or manage the online document management system
Are the Concerns Valid?
The above-mentioned concerns are certainly valid. While a good paperless office system should come with a 99.9% uptime guarantee, it is possible for such a system to go offline for any one of a number of reasons. Additionally, a Cloud system will also be rendered inaccessible if the company loses its internet connection for any reason. It also takes time and effort for any company to switch over to a new mode of operation.
However, concerns about security are for the most part invalid. A good Cloud-based document management system that is made for business use will have a high level of security that cannot be accessed by unauthorized third parties.
It is also important to note that a small business or start-up company will not find it expensive or time-consuming to switch over to a Cloud-based document storage system. The concerns outlined above tend to apply to large companies with national and even international branches.
While Cloud-based document storage is becoming increasingly popular, growth remains slow for the reasons outlined above. At the same time, those who have switched over to a Cloud-based document storage and management program have not regretted it . Cloud storage is easy to use, fully secure, and more accessible than any other type of document management system. What is more, it can save a company tens of thousands of dollars in the long run and prevent the loss or damage of important files.