In the digital age, security is more important than ever before. If a malicious individual or organization wants to hurt you or your business and you don’t have the proper digital safeguards in place, they can make off with valuable, sensitive information and you likely won’t ever know who they are or why they did it.
Digital security can protect you from yourself, too, because accidents happen and sensitive information can easily be released with the push of a button. Earlier this year, the National Guard inadvertently made the names, social security numbers, and other personal information of all their recruits from 2004 to the present available online when a data transfer went wrong. The information was accidentally sent to an insecure server and could have immediately been accessed by a malicious party.
To handle the incident, the National Guard created a website and set up a hotline that instructed the affected individuals on how to protect themselves from identity theft. Though they ended up recovering the data, it easily could have fallen into the wrong hands.
What the National Guard Data Breach Tells You
The lesson to be learned here is that any business or organization—even the military—that doesn’t take the proper security precautions could accidentally compromise their most sensitive information. This situation could have been disastrous, especially if the National Guard hadn’t realized their mistake, and thousands of identities could have been stolen.
Preventing a Similar Situation at Your Company
There are a few basic security practices that you can employ to make sure that an incident like the Army National Guard security breach doesn’t happen to you.
First of all, make sure your information is hosted on a secure server. Limit the amount of people who have access to that server and make sure all of your data is encrypted when at rest and that you’re always ensuring a secure transfer of data. These are all things that are vital to implement if you do all your document management and hosting onsite, but in the modern world where technology is constantly changing and improving, it’s often smarter to use a third party to handle your information for you.
Third-Party Document Management and Hosting
Document management and hosting services are a crucial part of modern business. The right company will have all of the aforementioned security measures (and more) in place to make sure that your information is safe at all times, even if it is being stored or transferred between the various members of your company. This gives you peace of mind and allows you to focus on all of the other aspects of running your business successfully.
Using eFileCabinet to Protect Your Digital Information
eFileCabinet is a leading online document management company. We personalize our services so that you can handle all of your company’s document editing, sharing, and storing in one place in the most intuitive way for you. Customizable access levels for company employees increases data security, and our safe and secure servers protect you and your company from both cybercrime and accidental data breaches.
With eFileCabinet, the National Guard could have prevented the file transfer that resulted in the compromise of thousands of individuals’ personal information. Instead, they were subjected to massive financial and PR setbacks. As a large government organization, though, they were able to recover. Your company may not be so lucky.
Why Choose Us?
Security always has, and always will be, one of our top priorities. We use tried and true, state-of-the-art security practices to both physically and digitally protect our clients’ information from a data or security breach. Our easy-to-use, customizable web app with same-day installation means that you can start benefitting from eFileCabinet’s sleek, simple, and secure delivery of document management support today.
With eFileCabinet also comes access to our DMS experts. Whether you’re completely new to the concept of digital security or you know exactly what it takes to keep your documents safe, we are here to answer any questions that you may have. Our service team provides product support every step of the way, from installation to ongoing document management via chat, email, phone, or forum discussions.
If you want to get started or simply want some more information on eFileCabinet’s digital security methods, we invite you to fill out the form on this page to get started today. We’re confident that you will find us to be the best and last document management service that you’ll ever need.