What the Virtual Private Cloud Means to Document Management Software

Your company is probably already taking advantage of Cloud computing. Cloud technology adoption is even increasing in the gas and oil industry. But do you know if your information infrastructure rests on the public Cloud or on the virtual private Cloud? In this article, we’ll explain what the difference is and what the virtual private Cloud means to document management software.

What Is the Virtual Private Cloud (VPC)?

By now everybody knows what the Cloud is. But now there is more than just the Cloud. Businesses can choose to keep their information in a virtual private Cloud or in the public Cloud. While the two names seem fairly self-explanatory, it’s worth looking at the differences between the two.

Higher Level of Security
One of the biggest concerns companies have with moving their information to the Cloud is security. And because cyberattacks and data breaches are frequently mentioned in the media, security should be important to you. This is where the virtual private Cloud comes into play.

The virtual private Cloud offers a higher level of security and regulatory compliance because it’s not part of the public Cloud. The traffic within the private Cloud remains in the confines and controls of your organization’s firewalls. This makes it easier to keep your information safe. In order to keep your data safe on the public Cloud, more encryption technology is usually required.

If your business is storing sensitive information about patients or customers, then moving to the private Cloud is a good idea. On the other hand, for smaller companies without big security concerns, the public Cloud is more affordable.

Higher Level of Performance
Your private virtual servers don’t share data buses or processor time with the servers of other companies. This means you can get a higher level of performance on the private Cloud. Both virtual and private Clouds offer your company the ability to scale resources up and down. If you need additional computing power or data storage, this can be achieved instantaneously.

However, with the public Cloud, your company is still sharing the resources with other customers. This means that seasonal activity or unexpected bursts in demand can impact your Cloud experience. On the other hand, with the private Cloud, your business has its own set of resources that don’t need to be shared with others. If your business relies on uptime, then the private Cloud can help you provide a predictable user experience.

Higher Level of Control
In the public Cloud, it’s difficult to make modifications to suit your specific business needs. The reason is that customers are not isolated from each other on the public cloud. In a virtual private Cloud, your company can exert more control over the technology environment. For example, your company can work with your private Cloud provider to adjust resource allocation, load balancing, usage patterns, and resource consumption.

In the virtual private Cloud, it’s easier to provide various degrees of data backup in accordance with your retention policies. Your business can even customize solutions for disaster recovery. This high level of control cannot be achieved in the public Cloud.

How Organizations Choose between Virtual Private and Public Cloud

Your organization can choose between utilizing the virtual private Cloud, the public Cloud, or a combination of the two. It can be difficult to decide what makes the most sense of your company. The virtual private Cloud certainly has several advantages over the public Cloud that may make this the best choice for your organization.

Disadvantages of the Virtual Private Cloud

One of the disadvantages of the private Cloud is that it generally requires a higher initial investment as well as higher maintenance cost compared to the Cloud. Private Clouds are also a little bit more complicated to set up and maintain. Therefore, small organizations will often fare better using the public Cloud because of these disadvantages.

Of course, the added expenses don’t have to be considered disadvantageous if the additional features are important to your business. For example, if you’re storing confidential health information about patients or confidential financial or legal documents, then security should be more important to you. Additionally, if your company requires constant uptime, then the virtual private Cloud can better meet your demands.

Document Management in the Private Cloud

As your company grows, it may make sense to adopt an enterprise solution for your document management needs. In order to keep your documents secure, eFileCabinet is increasingly moving towards the virtual private cloud for all of the advantages it provides in terms of security, performance, and control.

For eFileCabinet, the Cloud is an integral part of our document management software. The Cloud is what enables us to give you access to your files wherever you are. Whether you end up using the public Cloud or the virtual private Cloud for your document storage, we’re here to keep your information safe and secure.

 

By | 2016-12-15T11:58:34+00:00 January 27th, 2016|
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