Utility Companies

Industry: Utility companies

Utility companies face a larger paper issue than most other organizations. The longer retention requirements of their documents requires substantial storage space. For instance, utility companies store right of ways, easements, service contracts, and maintenance and service documents permanently. As most utility companies were established decades ago, this creates substantial difficulty in managing documents.

One of the biggest headaches for Utility companies is tracking permanent property documents. Over the last 100 years policies and practices for storing and filing documents has evolved, creating difficulty with maintaining an efficient document retrieval system. If documents were sorted under the owner’s names, it becomes very difficult to find them 50 or 100 years later. The property typically will have changed ownership every 7 years on average. That means that in 50 years, the property will have changed hands 7 times! It becomes very cumbersome for employees to find documents, such as an easement, by searching files sorted by owners name when there has been such frequent changes. Under the current system, searching for a simple document can takes hours, create frustration, and often result in lost documents.

Fortunately, the old fashioned paper way of storing information is no longer the only option. Award winning document management software by eFileCabinet can help utility companies create a much more streamlined and efficient system for storing, retrieving, and managing documents. eFileCabinet makes sorting, tagging and finding those documents instantaneous and easy. Through the use of eFileCabinet, utility companies have the option of searching for documents based on different sorting criteria, such as owner name, property address or street name, or even by community. This saves hundreds of hours of time searching through files each month and hundreds of thousands of dollars in salaries. More money is lost through opportunity cost when highly skilled employees are spending time managing paper.

EFileCabinet is the right solution for Utility companies to store, search and retain documents. Our easy interface provides high satisfaction from users. User permissions and retention provides for permanent protection and automated tracking of documents.

Fill out your information on this page to learn more about how eFileCabinet saves Utility Companies hundreds of thousands dollars a year!

Types of Utility Companies:

  • Electric
  • Water
  • Trash
  • Gas
  • Heat
  • Communication
  • Public Utility Companies
  • Private Utility Companies
  • Electric Cooperatives
  • Investor Owned Utilities

 

Documents Stored by Utility Companies

  • Right of ways
  • Easements
  • Service Contracts
  • Billings
  • Maintenance Records
  • Service Records
  • Client agreements
  • Engineering Documents
  • Client Specific documents
  • Employee Records
  • Employee Benefit and payment records