Document Management Software
If you’re like most people in the transportation and logistics industries, you shuffle paper. TONS of paper. You have multiple file cabinets, maybe even rooms full of documents, occupying valuable and expensive real estate in your office. When you need to find something—an invoice, a packing slip, a contract—panic ensues as you dig through files, uttering, “Now where is that document?!” Your time is money, and time spent looking for misplaced paperwork equals money out of your pocket.
Rubex by eFileCabinet is the solution. As experts in the document management industry, you can be assured that all your files and data will be secure. With a 256-bit encryption it is virtually impossible to breach with brute force. Over fourteen years of experience at eFileCabinet, ensures that we are well practiced in our trade. Let us help you save time, money, and headaches, as we help you to simplify processes, regain valuable work space, reduce clutter, and more!
The usage of paper documents and physical storage devices is both impractical and outdated. To be able to adequately serve all of your clientele and customers, demands that access to invoices, tracking records, and more can be done instantly. To be able to organize and access thousands of paper documents consumes massive amounts of both time and space, free up both by going paperless. Choose eFileCabinet, the most secure, robust, and user friendly electronic document management solution.
This has saved us time, money, and SPACE! We have eliminated a 5-drawer and 4-drawer legal-size cabinets, freed up space, and are down to one drawer for (what I call) vault documents. We are saving approximately $7,440.00 per year and have freed up approximately 24 feet of space. eFileCabinet has made my life easier and that makes me happy!
Rubex by eFileCabinet Helps Transportation and Logistics Experts Manage
Poor document management means unnecessary chaos, poor service perception, and cost to your business. You won’t believe how easy it is to go paperless!
Don’t put your business at risk—make sure you are using the most secure, robust, and user-friendly document management system available. Discover Rubex by eFileCabinet today.
Our personnel files were overflowing, and we needed more and more space to maintain personnel records. With eFileCabinet, all of the personnel files are at the fingertips of each HR staff that needs to have access to them. We’ve seen an increase in productivity because I no longer need to request files pulled and refiled, and I can look up any employee file in seconds. It is very nice for our employees when they need to look at their original application or are looking for the performance reviews, as we can shoot it to them in seconds via email. I save a lot of money by being able to send file documents by email instead of having to copy and mail them to the employee or supervisor.
There’s never been a better time to consider going paperless, or to change to the best Document Management System on the market. Whether you prefer an on-premise or in-the-Cloud solution, Rubex by eFileCabinet will make your life easier. And, we understand the transportation and logistics industries! We have hundreds of trucking, logistics operations and transportation organizations who have successfully reduced their paperwork in Accounting, HR, Operations, and other departments.
To learn how eFileCabinet can help your transportation or logistics agency set up a document management system to increase efficiency and compliance, call us at 801‑574‑5505, chat with us on this page, or fill out the form to request contact from an efficiency expert today.
Rubex Has the Features Customers Love
Ease of Use
A simple, user-friendly interface
Improve customer service and waste less time with this feature included in your eFileCabinet subscription.
Maximum security include SSL/TLS encryption, 256-bit AES standard, and Secure Socket Layer (SSL) technology.
Fast and Safe
Never worry about the security of your files or webmail again – it’s network file sharing made easy.
Use your finger, a mouse, or a scanned image for hassle-free digital signatures.
Streamline or eliminate redundant tasks with a powerful, intuitive workflow tool.
Secure File-Sharing with Rubex:
Transportation Electronic Data Interchange (EDI) Solution
It’s as easy as email—but far more secure. Rubex gives you a protected way to share documents with clients and vendors alike. With just a few clicks, you can instantly share documents to people outside of the company and network all within a secure, encrypted portal.
Rubex to the Rescue
Today’s technology can simplify all cycles of document management. Here are just a few of the eFileCabinet DMS superpowers that can help make your job significantly easier:
Chances are you work with lots of repeated documents in repeated patterns. Automated workflow will save you lots of hands-on time, as documents are automatically routed from creation/collaboration, revising, and versioning, to evaluation and approval.
In a business sense, “workflow” can refer to any controlled and repeatable pattern of processes that a project passes through to reach completion. In document management, “workflow” refers to how documents move through an organization.
With Rubex, you can design workflows that are as simple or complex as your firm requires. You can also establish multiple workflows, making it easy to map out automated file routing for the different types of documents you produce or receive on a regular basis.
Zonal OCR is the equivalent of an extra-speedy virtual assistant specializing in data entry. Using basic OCR—optical character recognition—Zonal OCR recognizes and auto-populates data. It even automatically files the document in Rubex by eFileCabinet according to your document template structure. Setting up Zonal OCR is easy, and it takes much less time than training a new employee to manage data entry tasks.
Work From Anywhere
Rubex is a SaaS system that operates from the cloud. This means you can use Rubex from nearly any device with an internet connection. Access Rubex from a web browser, desktop application (PC/Mac), or mobile application (iOS/Android). Security protocols allow you to work through the web with peace of mind. Encryption means you can connect without compromise and get your work done from the office, from home, or on the road.
Ready to Take the Next Step?
This industry journey only scratches the surface of what Rubex by eFileCabinet can do. Document management software can do incredible things for your business, not just allowing you to cut out paper, but also giving you the opportunity to streamline your everyday processes so you save more time and money. Features like secure file-sharing, eSignatures, mobile access, and automation tools, make this an all-in-one centerpiece for any business of any size, in any industry.