By Leyah McFadden
Information is valuable. In fact, if you think about it, information might be your company’s most valuable asset. Obviously the data pertaining to the internal function of your company is vitally important, but beyond that, there are people who have entrusted you with their personal information. Your employees and clients have given your company social security numbers, credit card numbers, bank account information—the kind of information that, if compromised, could ruin a person.
A company cannot function without employees and customers, and you would be hard-pressed to keep either if they thought their information was not secure. An information loss of any magnitude can harm your company’s reputation, too, and it may not be possible to recover from a damaged reputation, no matter how much money or good publicity you put into its repair.
Our intent is not to make you paranoid but to let you know that we understand how valuable your company’s data really is. We take data security as seriously as you do, which is why we’ve listed some potential threats and how eFileCabinet protects you from them.
If you haven’t transitioned to eFileCabinet yet, all your valuable information is probably printed on paper and filed away. Unfortunately, paper is highly flammable, and even if you’ve paid the big bucks for fire-resistant file cabinets, you are at risk of losing everything if there is ever a fire in your office.
That risk decreases dramatically when you store your data electronically with eFileCabinet, especially if you choose the option of Cloud storage. Our data centers have implemented smoke-detection sensors in all areas of the facility as well as fire-suppression equipment such as wet-pipe, double-interlocked pre-action, or gaseous sprinkler systems.
Anyone who uses a computer has worried about data loss. With the possibility of system failure or some kind of disaster destroying your computer’s hard drive, it is vital to externally back up your files. eFileCabinet’s Cloud service provides the easiest way to do that by automatically and instantly backing up any file you save in the electronic document management system.
eFileCabinet stores your data redundantly in multiple locations around the globe, making it extremely reliable. If catastrophe were to strike one location, your data would be safe and automated processes would allow for your continued access to it, completely uninterrupted.
When all your information is digital, keeping it safe from hackers is a real and valid concern. With eFileCabinet, you can store all your data in the Cloud with state-of-the-art security. Our data centers have achieved Level 1 PCI compliance and obtained ISO 27001, SAS 70 Type II, and HIPAA certifications.
We also make it a point to keep our accreditations up-to-date. There’s no need to worry about data being intercepted while in transmission either, because 256-bit encryption will keep it out of the wrong hands.
A more traditionally minded criminal might try physically breaking into a data center, but eFileCabinet has safeguards against them too. Housed in nondescript facilities around the world, it would be difficult to find out where the data centers are located in the first place.
In addition, access is strictly controlled with video surveillance, intrusion detection systems, and other technologically advanced measures to protect against intruders. When admission is granted for maintenance or any other reason, the visitor is constantly supervised by security personnel, and any access to data is logged and audited.
The success of your business depends on your ability to keep information secure. Rather than relying on good fortune to keep your data safe, invest in the security eFileCabinet offers.