By Leyah McFadden
There’s nothing worse than having certain expectations, only to have them dashed by a trivial inconvenience. It’s like going on a picnic and realizing you forgot to bring utensils for the homemade potato salad. Like arriving at the gym and searching your bag for the shoes you left at home. Like sitting at your home office computer to get some work done over the weekend, only to find that the files you need are still at work. Fortunately, you’ll never have to face that last scenario ever again. eFileCabinet has the power to make your files more accessible, at any time, in any place. Here are 6 questions and answers about how eFileCabinet gives you unlimited access to all your files.
It doesn’t matter what type of file it is. PDFs, Word documents, PowerPoint presentations, MP3s, and everything else can be stored with eFileCabinet, and it couldn’t be easier to access them. When you begin organizing your files, you’ll find the structure to be familiar, placing each item in a cabinet, drawer, and folder, just like traditional filing. While it’s much easier to click on a folder rather than getting up to rifle through one, it gets even better. You can search for documents or folders using keywords. Thanks to OCR technology, eFileCabinet searches the entire document for the keyword, making your files more accessible than ever.
Anyone in your office can be granted access to the files stored in eFileCabinet. Each user will be classified as either a standard user or a system administrator with various privileges. Accessibility is not necessarily limited to those within your office either. With the SecureDrawer feature, your clients can also access any files that you make available to them. eFileCabinet is fully integrated with SecureDrawer, so after you invite them to participate, you can simply drag and drop files into their account. Mail, faxes, and even email become unnecessary when your files are this accessible.
Your office may be closed for the day or for the weekend, but you’ll never have to travel all the way back just to access a file. Documents stored in eFileCabinet’s CloudView are available anytime you have an internet connection. When employees can access files at any time of the day, they can get work done when they feel the most motivated, even if that doesn’t happen to be during office hours. Additionally, by default, eFileCabinet automatically backs up your files to CloudView every 24 hours, so everything is always up-to-date. This also guarantees that if your company ever experiences a catastrophic data loss, all your files can be restored from CloudView so you will never lose access to them.
You could literally be half a world away from your office and still have access to all your files. The only requirements are an internet connection and a device on which you can view the files. This means you can be in the comfort of your own home, out running errands, on a business trip, or at some tourist attraction during your vacation, and you’ll still have access to anything stored in eFileCabinet’s CloudView should the need arise.
There are so many options available to you regarding how you access your files. More than likely, you will primarily be accessing your files from your desktop computer at the office. Whether you use eFileCabinet Online or have the Desktop version, the interface will be user-friendly, with more useful functions than you can imagine. Beyond the office, CloudView allows you to access your files from essentially any electronic device. Your laptop, your tablet, and your mobile device all become portals to your office, whether you are an iOS or Android user. In this day and age, it is rare to be without at least one of these devices, so your files are at your fingertips, accessible at all times.
Two words: better business. Organizing your files with an electronic document management system might not seem like a big deal, but it will affect your business in more positive ways than you can imagine. You’ll be better organized, no matter where you are, which allows for a better connection with your office and clients. Your entire office will be more productive, which could mean more satisfied clients and a bigger profit. With unlimited access to the files that are integral to the function and success of your company, you’ll wonder how you ever did business without eFileCabinet.
For more information about how accessible your files will be with eFileCabinet and how your office will benefit, schedule a demo of our software.