Have you ever been curious about how to share files online more securely and efficiently for your organization?

Do you want to streamline your operations, eliminate the clutter, and increase the communication of your team?

Discover what online storage and transfer is and what it could mean for your business. From how it works to what to look out for, we cover what you need to know when it comes to evaluating the best online transfer and storage options.


What Is Online Storage and Transfer?

When it comes to sharing information online, there are a few major processes that you need to be aware of. Primarily, it’s crucial that you have an understanding of how information is stored and transferred online.


Essentially, online storage and transfer can be broken down into the following list of file transfer protocols:

  • Direct Modem Transfer: One way to share and transfer files between computers is through a direct modem transfer, or from computer to computer. Files can be exchanged and stored between the two computers; however, they must be directly connected in order for this process to occur.
  • UDP (User Datagram Protocol): UDP is also utilized to share and transfer files over the Internet. Most frequently used for streaming audio and video and rarely utilized for importing data such as webpages, UDP offers speed, but not much security. UDP is built for speed and does not offer any form of error control or flow control.
  • TCP (Transmission Control Protocol): TCP is the most commonly used protocol. Offering error correction and guaranteed control, transmission control protocol, although slower than other online storage and transfer options, is one of the more secure options. Essentially, TCP can be thought of as a standard network protocol that is used to transfer files from one computer host to another.

With online transfer and storage, sharing files from one computer to the next across the web becomes incredibly simple and fast. Sending and receiving information has never been easier. However, even though this process has made information sharing easier, it has also led to vulnerabilities in security. While information can be shared seamlessly, security is no guarantee.


Who Should Be Concerned about Online Security?

Although everyone should be concerned about online security, there are certain industries that are particularly vulnerable. While anyone is susceptible to security breaches online, organizations operating within these unique industries must be particularly cautious.

  • Financial: Working within the financial industry means managing and organizing a wealth of personal and private information. From private banking documents to money transfers, the financial industry is home to a wealth of personal information. Managing this information securely is of the utmost importance. Your customer’s private information is priceless.
  • Medical: Working within the healthcare industry often means dealing with complex document management. Between insurance forms and patient records, you are dealing with a multitude of highly secure information. Not only are security breaches of this information illegal, they’re dangerous as well. While storing this information online can streamline your processes, it can also make this information more susceptible without the right security measures in place.
  • Government: Whether operating on a local, state, or federal level, one thing is for sure—government offices have a vast degree of personal information on their hands. From social security information to business licenses, government offices are constantly at odds with online security, which means that proper online security is vital to your operations.
  • Academic: School districts, universities, and individual schools all have one thing in common—they are handling a plethora of information on a daily basis. Between immunization records, education materials, and online learning hubs, schools and universities are continuously at odds with online security. Securing student information is vital, but with so much information at hand, this job becomes increasingly more difficult to do without the right management systems in place.


Alternatives for Optimizing Your Online Transfer Storage and Sharing Options

While you may be aware of the importance of online security, you may not be aware of what steps to take next. After all, between UDP and TCP and everything else in between, how do you know what is the best option for your organization? After all, is storing and sharing information online even worth it? While your filing storage space may be running out, you may be wondering whether online transfer storage and sharing options are even worth your time. With the possibility of security breaches and the headache of trying to organize everything, it is easy to become discouraged.

However, what if we told you that there was a way that you could have the best of both worlds? That not only could you transfer and store information online, but you could also do it more securely?

That future is here, and it’s called enterprise-grade DMS, or document management software.


What Enterprise-Grade DMS Can Help You With

First and foremost, an enterprise-grade document management software system can help you keep all of your information secure. You can say goodbye to those security concerns we referenced earlier with efficient enterprise-grade DMS in place. However, the benefits don’t end there. In addition to superior security, enterprise-grade DMS also offers the following.

  • Workflow Generation & Organization: You can streamline all of your processes effortlessly with enterprise-grade DMS. It’s a secure place that can be accessed by your team seamlessly, and it makes sharing and receiving information a safer and more efficient process.
  • Compliance & Liability: Working in an industry where you are dealing with a great deal of personal and private information also means that you are held to stricter compliance and are overall more susceptible to security breaches. An enterprise-grade documentation system guarantees top-notch security for all of your organization’s online information.
  • Personal Safety & Security: An information breach can be costly not only for your organization but for your personal reputation as well. Having enterprise-grade DMS in place can give you the peace of mind and security in knowing that all of your organization’s precious information is safely stored and secured in one easy-to-access space.

Ready to make your operations more secure? Discover how SecureDrawer by eFileCabinet can help your organization not only become more secure, but more efficient and more profitable as well.