When most people think about spring cleaning, they think about sprucing up their homes. While this is obviously an important thing to do, you shouldn’t neglect your business space. In fact, you could argue that it is even more important to do some spring cleaning around your office, since that space is responsible for making a good impression on potential clients and customers. With spring officially underway, here is your checklist for spring cleaning in your office.
Cleaning Out Desk Drawers
Enlist every employee you have, and make each of them responsible for cleaning out and straightening their desk drawers. The less clutter they have in these spaces, the easier it will be for them to find the things they need. If you have any desks that were recently vacated, have someone go through those drawers to make sure they’re completely cleaned out as well. That way, the desk is ready for anyone who needs it in the future.
Straightening Desk Space
How cluttered is the surface of your desk? If you have notepads, files, and other paraphernalia taking up space on your desk, straighten it all up and get your desk organized. A cluttered desk is a sign of a cluttered mind, and you’ll be much more productive when your work space is neat and organized. Make sure everyone else in the office participates in this spring cleaning task too.
Shredding Old Documents
As documents get outdated, it’s important that you get rid of them to prevent unnecessary clutter in your filing cabinets and other document storage spaces. Spring is a great time to go through those files and shred anything that is no longer relevant or that has become outdated.
Digitizing Current Files
While you’re getting rid of those outdated documents, why not go the extra mile and digitize all of your current files? This gets rid of any and all paper clutter in your office, making you and your employees much more efficient. Plus, it’ll make next year’s spring cleaning much easier, since you can set your document management software to get rid of any outdated files regularly.
Spruce Up the Reception Area
The front reception area of your office is responsible for making a great first impression on anyone who walks through your doors, so it’s important that you give this space a little extra time and attention to get it looking its best. Take some time this spring to freshen up the reception area in any way that may seem necessary—a fresh coat of paint, updated decorations, new furniture, etc. And of course, make sure that it always stays neat, clean, and organized.
Though we can’t do any dusting for you, eFileCabinet can be a vital part of spring cleaning your office. We’ll help you get organized and stay organized, so that you can maximize productivity all year round. Contact us to learn more about cleaning up your filing cabinets and office space.