Posted on February 19, 2015, by Mary Gormandy White, M.A., SPHR, SHRM-SCP

HR departments everywhere are making the decision to go paperless. According to, going paperless was one of the biggest HR trends for 2014, and this is expected to continue to through 2015 and into the future.


Considering a Move to Paperless HR

According to Matt Peterson, President & CEO of eFileCabinet, “The entire enterprise will greatly benefit from the HR department’s decision to go paperless.” He shares insights regarding the reasons it’s important to consider a paperless solution for HR departments and how companies can benefit.


Reasons to Take HR Paperless

Human resources is an important part of every company and is home to some of the most complex paper processes in business today. HR professionals spend considerable time and labor processing corporate and personnel documents. In fact, the average personnel file contains more than 50 different records.

The moment a prospective employee applies for a job, their employee file begins and grows exponentially throughout their tenure as an employee. Storage and management of personnel documents and all the other important files necessary in a paper format is simply not a viable option for most HR departments.


Important Benefits to Consider

The right DMS offers a simple, effective system that will electronically capture, manage, and protect business-critical HR data.


Going paperless by utilizing a document management system (DMS) can:

  • Significantly reduce the time, labor, and resources needed to manage paper.
  • Improve organization and revolutionize productivity.


Immediate returns on your investment include:

  • Immediate access to all documents that will be centralized in an electronic cabinet.
  • The ability to respond to employee and management inquiries more quickly.

Security is another important benefit. The HR world is fraught with compliance regulations, including HIPAA, eSign, Department of Labor, IRS, and Homeland Security. Choose a DMS with sophisticated security and compliance tools for your HR Department.


Championing a Change

With so many benefits to taking HR paperless, you may want to consider championing this type of change in your organization.

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