If you’re looking for an effective SharePoint alternative, you’re in the right place.
AIIM (the Association for Information and Image Management) is a non-profit organization dedicated to successfully advancing modern businesses into the information age.
AIIM’s World Paper Free Day Paper Free Hero, Chris Beebe, an eFileCabinet user, will be speaking at AIIM’s Conference in March 2017. However, AIIM is closely aligned with SharePoint, and today we will be discussing why eFileCabinet is the best SharePoint alternative available for SMBs.
In preparation for Beebe’s discussion this March, we thought it’d be useful to assimilate some of AIIM’s insight on Enterprise Content Management (ECM) into a DMS context. Generally speaking, DMS is better for small to mid-sized organizations, whereas ECM is for larger organizations. The tragedy is that many smaller organizations get caught up in the complexity of ECM (SharePoint being an ECM solution).
Therefore, all the statistics you find in this piece can be attributed to AIIM. We are merely here to expound upon the findings in their survey of enterprise software users and attribute these findings to a broader prospective buyer context.
Although many of eFileCabinet’s competitors double-up on their messaging as both DMS and ECM solutions, these vendors are almost exclusively one or the other, and there isn’t a single vendor on the market that has successfully hybridized DMS and ECM capacity.
A list of detailed differences between ECM and DMS, however, will not be the backbone of this discussion. Rather, we would like to introduce you to some of AIIM’s most incredible insights on information management—insights that are upheld, bolstered, and fulfilled through use of our software solutions.
52% of organizations are working towards company-wide DMS capability, but only 14% have completed it.
This means that in a subscription based SaaS model, which is becoming popular among both vendors and users alike, will require vendors to service the users of their software at post-sale and post-implementation–something eFileCabinet outperforms every ECM vendor at.
72% feel that business at “the speed of paper” will not be acceptable in 5 years’ time.
Under-utilizing document management features (and other DMS vendors’ features) is a huge issue, as fewer than 20% of respondents utilize many of the automation features of their chosen solutions, and this is why a simple SharePoint alternative is needed for many SMBs.
This represents significant dissonance between the beliefs about paper and the manifestation of paperless office environments.
In our opinion, this is the sole reason most DMS solutions are wrongfully viewed as expensive. However, as is the case with SharePoint, unused value will never generate ROI, especially when it comes to information management.
Unused value will never generate ROI.
To solve this problem, each feature of our software must be described through A) the lens of the industry it serves, and B) the industry-specific benefit (or general benefit) it creates. No more “we make you more efficient, more profitable, eco-friendly, etc. …”
And then again, most notably, many believe DMS is expensive because it is frequently confused with cloud storage. If a cloud storage solution cost $750 to implement and $50 a month to use, it would of course be overpriced.
However, when utilized to the fullest of its extent in the form of office automation, organization, and security, DMS is a darn good deal considering both the administrative costs it saves and the preventative costs it saves in terms of security.
71% of the survey respondents are in favor of moving DMS to the cloud.
Spending intentions for DMS in organizations are strong, meaning lack of DMS use will pose a competitive challenge to many organizations.
The biggest driver for scanning and data capture is improved search-ability and share-ability (53%).
Capture and search are, quite literally, the two things nobody can beat eFileCabinet document management software at. With Zonal OCR, significant organizational power, and seamless scanning integration, the path to paperless is truly made easier with us, and Chris Beebe will testify of this at the AIIM Conference.
The operations of 38% of organizations surveyed are highly dependent on sensitive personal content.
Lack of expertise is the single biggest issue in DMS adoption (36% of respondents). Our product certification and pending training programs can overthrow this issue (but this is not a solution all our own).
Most DMS certifications will become more vendor/product-specific within the next
three years. Presently, non-vendors own the DMS certification space).
The preferred “cloud hosting” model is to house virtualized servers in their own data centers.
Although SharePoint has frustrated many organizations, organizations do not seek different solutions. However, eFileCabinet is a great SharePoint alternative in terms of usability and ease of adoption and implementation.
AIIM attributes most of SharePoint’s shortcomings to lack of senior management buy-in. Perhaps this inability to buy-in is the byproduct of its complexity and unnecessary bells and whistles. Part of successful management buy-in requires creating an information governance program.
Information silos are running rampant in organizations, and much of these silos exist because of issues eFileCabinet software resolves: not having a central repository for information, duplicate info, arbitrary nomenclature/metadata classification, and needless re-creation of documents.
“Paperless” is no longer a term associated with smaller scale solutions (DMS). Rather, it’s becoming associated with the adoption of DMS as a larger scale solution.
Search-ability and metadata are moving toward contextual analysis within ECMs, not just keyword/Boolean based searches. Our zonal OCR fits this trend because it is ‘adjustable’, and semantic search capability has undergone similar changes within the web space in the past 5 years.
Improving efficiency and lowering costs are the main motivations for DMS users. If that isn’t enough to opt-in to a SharePoint alternative, nothing is.
These points will be expounded on by Raleigh General Hospital Human Resources Director, Chris Beebe. Thank you for reading, and continue looking in to us as an effective SharePoint alternative.