Mobile Document Management - eFileCabinetI remember when I used to go to work, access documents on my work computer, edit them, and then send the finished files to whoever needed them. When I went home, I didn’t have access to those documents anymore. If I needed to do something quickly over the weekend, I had to go all the way into the office. Boy, am I glad those days are over. Now I have access to every document I need to get a job done wherever I’m at.

Having a Cloud-based document management system has simplified the way I work, and it has also added a whole new level of security issues. Before the cloud, keeping my data secure meant locking my computer when I went to lunch, or locking the door to the office when I left for the day. Now, it means a whole new world of keeping data secure. At eFileCabinet, we do everything we can to keep your data secure. We recently wrote about the security of cloud based storage in general, but here are a few tips to keep the documents you access from a mobile device secure.

Protect Your Device with a Password or PIN Code

Be sure to keep your device locked so that in case your phone or tablet falls into the hands of another without your permission, they aren’t able to access any sensitive data. It is also wise to configure your device to lock after a certain period of idle time.

Use a Password Protected Wi-Fi Network or 3G/4G/LTE

Just as an unsecure Wi-Fi network is bad to use on your computer, it’s just as bad to use on your mobile device. Password protected Wi-Fi can help make all incoming and outgoing data more secure. Most 3G/4G/LTE connections are encrypted by the service provider.

Be Sure that You’re Logging In to a Secure Site

If you are using an app, be sure that it was developed by the service provider. Most apps that access sensitive data use an encrypted connection. When logging in to a service using a mobile browser, be sure that the site is sending you to an https:// version of the webpage. Some mobile browsers verify this by displaying a green lock or key next to the address bar.

Always Log Out of Secure Sites When You Are Done

If there is any sensitive information you don’t want anyone else to have access to, make sure you log out of each website when you are done. Staying logged in leaves your data vulnerable if someone were to attempt to access it.

Keep Your Mobile Device’s Software Up-to-Date

As mobile security threats become more advanced, mobile software needs to be updated to cover those threats. These updates are to keep you and your device more secure. Always keep your device’s software up-to-date.