Many people are making the switch to storing documents and data in the Cloud because of the convenience and ease of access it provides. Cloud-based storage is changing the way people do business and when and where people can work. However, many people are concerned with security when it comes to storing their documents and information online. We think they should be concerned. If you have ever had your identity stolen, you know what a headache it can be to recover from.
We want your experience of storing documents online to be as secure as possible. We have taken every step we could think of to make sure you control who is accessing what documents. We even use audit logs that track every action by every user, to help you comply with strict industry regulations such as HIPAA, SEC, and FINRA. Even though we take some pretty extreme measures to keep your information secure, sometimes things happen. Here are a few tips you can use to help make your Cloud-based storage experience (and overall internet experience) a bit more secure.
Change Your Passwords Regularly
Do you use the same password for every online service you use? We have all been there. It’s easier to remember that way, but much less secure. Ideally, you should have a different password for every web service you use, and the password should be changed between every few weeks and every few months. There are some programs that will help you create ultra-secure passwords, and even store them for you, such as LastPass. The only trick is that you will still have to have at least one password you remember to access all of your other passwords.
Restrict Use of Open Wi-Fi Networks
The first thing you should know is that if you are using an open Wi-Fi network, the data you collect from the internet is vulnerable to attackers, unless the site you are on encrypts its own pages (beginning with https://). Luckily, at eFileCabinet all documents are accessed on a secure server, even over an open Wi-Fi network. For home and work, be safe and make sure your Wi-Fi is password protected. For the times when you must use an open Wi-Fi network, the HTTPS Everywhere extension for Firefox can help keep your browsing secure on most major websites.
Keep Programs and Software Up-to-Date
Have you ever had one of those annoying pop-ups from a program you have already installed on your computer asking you to update the software, then ignored it for days, weeks, or months? If you know what the programs are, stop ignoring those notifications and update them. Most of the time, those updates are improvements to the program, bug fixes, and security patches. A lot of time goes into development of software, so if the developer saw a reason to put the time into updating the software, it’s worth it for you to keep your computer safe. Many of these programs can be set to automatically download updates once they arrive to make the process easier on you.