Rubex Enhancements

We’re always working to improve the Rubex experience. Here’s are our latest enhancements:

August 2022 | What’s New

ISO 27001 Certification

eFileCabinet takes threats to the availability, integrity, and confidentiality of our clients’ information seriously. As such, we’re excited to announce that eFileCabinet is now an ISO/IEC 27001:2013 certified provider whose Information Security Management System (ISMS) has received third-party accreditation from the International Standards Organization.

July 2022 | What’s New

LDAP Integration

Rubex now supports integration with directory services compliant with the Lightweight Directory Access Protocol (LDAP). LDAP is a protocol used by most major directory services, including Microsoft’s Active Directory, for setting up users in multiple systems. This integration streamlines onboarding and offboarding employees and helps ensure security, compliance and governance. Rubex’ new LDAP integration is now available for all Rubex Cloud users, and is easy to set up. To learn more about our new LDAP integration, please visit this blog post.

Q2 2022 | What’s New

Over the last quarter, we’ve been listening to your feedback about what features and enhancements would most improve your Rubex experience . We’ve had several releases over the last three months, many of which contained meaningful changes to the user experience. In case you missed some of them, we’ve put together a list of some of these enhancements that may enhance your experience with Rubex  and how they benefit you. 

Document OCR and Indexing Enhancements

Improvements have been made with our system’s ability to queue and process documents that need to be run through our OCR and Indexing services, making it more efficient and reliable for our customers. 

Copy Permissions from Groups & Users

Working with groups in Rubex makes managing your users quicker and easier. We have added the ability to copy access permissions from Users or Groups to a new or existing group.This eliminates the need to manually create and add desired permissions, improving the experience of managing your Groups and Users.

Document Requests Improvement

A few changes were made to the document request experience that removed some unnecessary friction with completing requests. These changes should improve the time it takes to complete these requests.

Workflow stage names 

We’ve added the ability to name workflow stages for each step of a workflow. This small but meaningful addition will allow workflow users to better track the different steps of a workflow, rather than remember which stages accomplish specific tasks. 

Rubex Reports

There is a lot of data associated with your file structure, files, and metadata in Rubex and we have launched a reporting tool that now allows you to leverage that data into generating reports and dashboards that can help you make better business decisions. To learn more about Rubex Reports, please visit our blog post.

Improved Guest User Experience

When guest users interact with Rubex we previously required that they accept an End User License Agreement (EULA). Guest users are no longer required to review and accept an EULA before they can access the file. 

eFileCabinet Online migration tool enhancements

A new migration tool that enables our eFileCabinet Online customers the ability to move to our flagship product Rubex was introduced this year and has been refined to address even the most complex and largest instances that need to be migrated. 

And more…

We are constantly improving our product, oftentimes with the little things that would make this list too long. We have resolved a number of bugs and made numerous tweaks and improvements to the user interface of Rubex and will continue to do so.