DMS and organizational growth are very intertwined with human resources: an oft overlooked department when it comes to strengthening a company through mergers, acquisitions, expansions, etc. And while HR isn’t a revenue-generating department, ignoring this area of your company can actually hinder growth.
If your HR department streamlines your company’s processes using document managing software (DMS), your organization can grow as a whole.
Optimizing Employee Evaluations for DMS and Organizational Growth
Many companies hold regular appraisals or employee evaluations. Traditionally, this is done once a year, and while there may be some merit to looking over your shoulder and evaluating past performance, it’s not necessarily the best approach to help people grow.
After all, it makes more sense to foster progress and look forward than to point out past misdeeds.
The good news is that there are alternative options available to your company. For example, you can schedule monthly one-on-ones, like Google, to improve manager and team performance. Or you can switch to real-time feedback, like Adobe.
It’s beneficial to talk to your employee more regularly than once a year. In fact, there is appeal in abolishing performance reviews altogether to avoid making people feel like they’re being labeled.
Of course, in order to grow as a company, your employees need to grow with you. And that’s where some real-time feedback comes in handy.
In order to let employees know how they’re doing and what they should be doing, you should give them the opportunity to review feedback and additional resources on their own time. That’s where document management software comes in handy.
Many companies spend a lot of time and money on employee training, including OSHA-related training. When employees attend training to learn a new system, they become more useful. However, most of the information employees learn during training is instantly forgotten, and as soon as they need the information to do their job, they’ll be looking for it again.
In addition to offering useful training your employees, your company should make the information readily available for your employees. Document management software makes this incredibly easy for you.
Better yet, you can use your DMS and organizational growth to track how many people are using the information you give them during training. This can help you make training materials more effective and easier to understand.
While your HR department is not directly responsible for motivating employees throughout your organization, HR personnel can exert significant influence over it. Unfortunately, motivation has traditionally been tied to performance reviews, bonuses, and competition, but it turns out that workers aren’t even motivated by any of those things. And, motivation is becoming an increasingly important topic in HR given the phenomenon of worker burnout.
Provided that you pay your employees a decent salary, they’re motivated to work hard when they’re given a sense of responsibility, belonging, and autonomy. Employees want to be part of your shared vision and purpose.
How can you use this information for your company?
Instead of focusing on establishing rules and complicated bonus structures, you may spend more time on communicating with the people in your organization. Employees want to know what the company is doing; they want to know what they’re contributing to.
You can use your DMS and organizational growth to keep people in the loop about what’s going on and establish the sense of belonging your employees truly crave.
HR departments mostly deal with employee paperwork. Hiring, training, and benefit administration involve many different employee forms that have to be filled out, copied, authorized, and stored.
But do HR processes really have to require that much paperwork? Granted, there is some paperwork that is legally required for new hires, but you don’t have to add more to it. Plus, you can make it as easy as possible by using effective document management software to keep track of it all.
In order to leverage DMS and organizational growth, your HR department has to be able to keep up with the additional paperwork. If your current model is not scalable, then it’s time to reevaluate how things are done.
For example, how do you handle time-off requests? Some companies require 2 or 3 different people to sign these forms before they are routed back to HR. Other companies collect physical time-off requests from all their different locations only to enter them in manually.
This is clearly not the best way to solve this problem unless your goal is to spend more time on administrative tasks.
The problem with HR is that the natural tendency is to complicate matters and create paperwork just because that’s how it’s always been done. Now is the time to revisit your bureaucratic practices and save yourself some work.
Before you use additional tools to handle your paperwork, you may want to simplify your processes. For example, you can use templates for common requests, including requests for time off. But you can also have your employees file these requests electronically, thereby eliminating the need for more paperwork.
Of course, you can’t get rid of paper entirely, nor can you stop keeping records. Fortunately, the things that still need to be documented can be stored, filed, and retrieved at your convenience with eFileCabinet document management.
Plus, when it comes to paperwork retention, eFileCabinet can help you archive things automatically based on the preferences you set. This makes it easy to reduce your workload while following your record-keeping requirements.