Using PaperSavePlus with Quickbooks

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Are you a new startup or business working with a new QuickBooks program to keep your budget on point? Maybe you have been faithfully inputting information into your QuickBooks program as a mid-sized business owner for decades. Either way, QuickBooks has made an impression on your life as you work to balance a budget, keep track of expenditures, and hopefully watch your money grow.

As a solution to the ever-increasing need for a basic and intuitive accounting program for the growing business owners and entrepreneurs, QuickBooks first rolled out in the late ‘80s. Much financial growth was seen in that time period, with nearly 13 million new jobs created between 1982 and 1987. The economy began to rebound, and with the lifting of many government regulations imposed on businesses, many people began to create new companies and engage in business ventures.

QuickBooks offered an easy solution for new business owners who needed a program to track budgets and expenditures without the broad accounting knowledge had by professionals. This was a great solution for many people, and QuickBooks has grown into a household name within the corporate world.


QuickBooks Basics

At its core, QuickBooks Pro (the basic business option) offers the following services to those who invest in the software:

  • Track your sales, expenses, and profit
  • Create invoices and email PDF versions
  • Customize your sales and tax, financials, including profit & loss, and balance sheets
  • Create budgets and cash flow forecasts
  • Import and export data from Word, Excel, and Outlook
  • See company performance
  • Create purchase orders
  • Track stock
  • Set automatic stock reorder point
  • Handle multiple currencies
  • Track sales leads
  • Track time and unbilled expenses
  • Set prices and manage discounts

While this is by no means an exhaustive list of the tools you have access to in QuickBooks, it does a great job of highlighting the categories and options found within each. Many people each year renew their online subscription, purchase upgrades, and continue to use QuickBooks software because it works for accounting needs.

However, just as the corporate world expanded and its needs changed in the ‘80s, the necessity of document management is increasing today.


Electronic Paper Trail

When Roy Rogers and Dale Evans sang “Happy Trails to You,” they were not imagining the stacks and stacks of receipts or other paper trails that are necessary to your business records. But, the reality is that the associated paper with business transactions can be daunting to manage.

Enter the PaperSavePlus, which many QuickBooks owners use to scan receipts and other documents into their computer hard drives and into QuickBooks files. By using a compatible scanner, you can start working on the paper trail you have and make it just a memory.

But, the question is this: What happens when you scan the document? What happens to it? Where does it go and what do you do with it? The integration with QuickBooks makes it so that PaperSavePlus is there in the background, and when you need to input a new invoice, it will pop up in QuickBooks and you will decide what information to attach and where to put each file.

When you enter back into QuickBooks, you can call up the file again. The paper trail stops with internal storage. PaperSavePlus gives a valuable service to QuickBooks users, as it eliminates hard copy paper trails and guards against loss and damage, and it saves space. But, if there is a better way to capture, store, and manage your documents, wouldn’t you want to take advantage of it?


eFileCabinet Document Management

One way that basic filing systems work is to open folders through a “drilling down” process. You open the first folder that contains others and click your way through until you find the one you want. This requires you first to file things away properly and, second, to remember where you filed the documents.  It also can be time-consuming.

With eFileCabinet, you have a search option where you can input a search term—in whole or a part—and receive results. This is easier than the drilling down process described above, but it can be easier than this with our DMS programs.

The most popular and time-conserving measure is by way of entity search. Searching for an entity involves searching through drawers, folders, or files and viewing all of the documents within a certain drawer, file, or more. It gives a robust snapshot of all information within your database, allowing you to have more control of every document, file, and drawer you have.

The supreme searchability of eFileCabinet is not the only function that makes it a must for offices everywhere.

There are QuickBooks integration features such as the following:

  • Linking all relevant documents for each client
  • Cutting-edge security
  • Automated processes
  • Ease of document transfer

Don’t wait to see how eFileCabinet’s DMS can go above and beyond any other scanning or DMS product you may be using. Fill out the form on this page and see how we can help simplify your QuickBooks usage.