Psychologists deal with a massive amount of paperwork, whether they are a sole counselor or an Organizational Psychologist. Keeping track of all the paper can be overwhelming and difficult to keep safe, organized and in compliance. Psychologists have to deal with HIPAA and the American Psychology Association guidelines as well as many state and county rules and guidelines. It can be almost impossible to maintain order and compliance with all of your documents. Fortunately, eFileCabinet will help.
EFileCabinet allows psychologists to tailor their documents to the specific needs of the organization or clinic. Practicing sole psychologists can tailor their document management and provide a higher level of security in managing their documents than a physical small office can feasibly provide. Organizational psychologists can custom the access and retention of documents to users within the organization. This allows for granular user-specific access and greater compliance with HIPAA. Psychology and treatment notes, which HIPAA requires to be stored separately from General File Information for privacy reasons, can more easily be stored separately in eFileCabinet than in a physical filing cabinet. From Counseling to Clinical to Educational psychology, eFileCabinet is easy to use, yet sophisticated for your specific field. Rehabilitation Psychology and Psychology with the law, as well as all other specialties, eFileCabinet includes a secure portal for the safe electronic sharing of specific documents.
EFileCabinet is the right solution for Psychologists of all specialties to store, find and manage your documents securely and in compliance with APA guidelines and HIPAA regulations.
Due to all the laws and regulations regarding ‘protected information,’ we were being overrun with paperwork, and physical storage space was becoming a real issue. Also, new laws require a more secure and paperless method of keeping PI documents so we needed to look for options that meet requirements of industry. Being a small business, our resources are much more limited than the larger healthcare providers and many of the options were too far out of our price range to be viable. Our IT consultant recommended eFileCabinet and worked to make sure that it could be adapted for our industry. The most fantastic part of eFileCabinet so far is getting rid of all the hard copies of documents and thus clearing out tons of stuff that has taken up so much physical space! Secondly, since eFileCabinet is already in compliance with federal and state guidelines for storing protected information, I did not have to create our own separate procedures for this. The documentation that eFileCabinet provides in terms of compliance was greatly helpful! We are now able to scan our documents into the system in a very timely manner and provide customers with a much more efficient turn-around time for the data summary.
We have probably scanned in more than 10,000 pages so you can imagine the physical space all those docs were taking up! I think the biggest economic impact for us will be in maintaining current customers and attracting new customers because we are in total compliance with all new laws and regulations.
eFileCabinet Helps Psychologists Manage:
Identifying information and data
Presenting Problems and Diagnosis
Client History
Treatment or Intervention Plan
Fee Agreement and Billing
Documented Informed Consent
Authorization for Release of Information
Other Disclosures
Documents of Service
Assessment Data
Crisis Management Data
Consultation with Other Professionals
Phone Call and Email Documentation
Court Documents
Probation Requirements
Other Psychology-specific Documents
Psychology Notes
and more . . .
Psychology fields that can benefit from eFileCabinet include:
- Industrial Organizational Psychology
- Counseling Psychology
- Clinical Psychology
- Developmental Psychology
- Experimental and Human Factors Psychology
- Educational Psychology
- Social Psychology
- School Psychology
- Physiological Psychology
- Environmental Psychology
- Health Psychology
- Family Psychology
- Rehabilitation Psychology
- Psychometrics and Quantitave Psychology
- Forensic Psychology and Psychology with the Law
- Neuropsychology
- Geropsychology
- Sport Psychology
- Consumer Psychology
- Aviation Psychology
Having a document management system is a great way to keep personnel files, payroll data, OSHA 300, I-9’s and anything else you can possibility think of to scan. It is so nice to have a personnel file at your fingertips at your desk. It is easy to email information to managers or legal inquiries. We don’t have to have multiple file cabinets to store files. We save money by not having to purchase more cabinets and having a place to put the cabinets. There are fewer misfiled documents. Multiple people can look at the same file if necessary. There is not a year-end purge to store terminated employee files away in some warehouse. Files are secured. 
Due to all the laws and regulations regarding ‘protected information,’ we were being overrun with paperwork, and physical storage space was becoming a real issue. Also, new laws require a more secure and paperless method of keeping PI documents so we needed to look for options that meet requirements of industry. Being a small business, our resources are much more limited than the larger healthcare providers and many of the options were too far out of our price range to be viable. Our IT consultant recommended eFileCabinet and worked to make sure that it could be adapted for our industry. The most fantastic part of eFileCabinet so far is getting rid of all the hard copies of documents and thus clearing out tons of stuff that has taken up so much physical space! Secondly, since eFileCabinet is already in compliance with federal and state guidelines for storing protected information, I did not have to create our own separate procedures for this. The documentation that eFileCabinet provides in terms of compliance was greatly helpful! We are now able to scan our documents into the system in a very timely manner and provide customers with a much more efficient turn-around time for the data summary.
We have probably scanned in more than 10,000 pages so you can imagine the physical space all those docs were taking up! I think the biggest economic impact for us will be in maintaining current customers and attracting new customers because we are in total compliance with all new laws and regulations.
Poor document management means HIPPA fines, potential professional sanctions, and loss of client trust. Best case scenario, paper represents a greater risk of loss from catastrophes and other disasters, an unnecessary financial drain and additional expenses, and longer time managing documents.
You won’t believe how easy it is to go paperless! Store instantly from a scanned document, a saved computer file, or another program. Search and find documents quickly and easily through search and advanced search and share or review documents instantly.Would you like help setting up a document management system for your psychology clinic? Call eFileCabinet at 801-374-5505, chat with us on this page, or fill out the contact form to have one of our experts get in touch to help you.