eFileCabinet Document Management Software
for the Property Management Industry

Document management software for property management lets you handle:

Project Management Agreements
Real Estate Contracts
Payment Records
Tenant Files
Maintenance Requests
Owner Files
Condition Reports
Signed Lease/Rental Agreements
Custom Documents
Other Property Management Documents

So property managers can…

Automate Redundant ProcessesEliminate lost or misfiled documents
Expand their property management business
Improve tenant service
Work from anywhereKeep everything in one placeSave space and moneyWaste less time
Facilitate compliance and ensure security
Securely share property management files of any size
Control access and track documents
Protect their property management business
Get a consistent file structure
Fast-track document turnaround
Maximize their property management performance

Software Features made for the property management industry

Our property management filing system has 5 features to help improve your business: customer service, secure and fast-tracked documents, secure file-sharing, less time wasted, and automated redundant processes. Below are reviews and ways these features will improve your business and save you time.

Improve Customer Service | “Our customers know that we have their documents easily accessible and they rely on our file cabinet more than they do their own. We estimate that our paperless office has saved us the equivalent of a part-time employee—we have been very happy with eFileCabinet for the past 10+ years.” -Jane Skinner, Johnson & Semken CPAs

Securely Fast-track Documents | “eFileCabinet and SecureDrawer are the perfect solutions for our productivity needs. We encourage you to discover these benefits yourself. Your clients and customers will be glad that you did.” -Gregg Graening, GSFS, Inc.

Secure File-Sharing| Or top-rated web portal, offers bank-grade encryption in file sharing and the ability to share a large volume of property and real estate documents of any size in the blink of an eye. It also lets you drive more traffic to your property management website’s domain through a custom URL, where your tenants will use the web sharing portal.

Waste Less Time | “eFileCabinet has been a godsend. Our CEO swears by it. We used to have 1-2 seasonal office admins who would literally spend summers organizing and alphabetizing all our client files. We have saved at least 3-4 hours per week in time because we don’t have to search for and organize files manually.” -Sameer Sharma, CFO, S. Sharma Tax, Inc.

Automate Redundant Processes | The first step to going and (and staying) paperless, Zonal OCR makes file retrieval feel like the files you’re looking for have found you. The software equivalent of a virtual office assistant, records manager, and filing clerk, Zonal OCR automates time-consuming, redundant processes so you can practice your expertise, not paperwork. Discover Zonal OCR.

Keep everything in one place

eFileCabinet’s Rubex is an award-winning property management filing system you can trust. eFileCabinet’s property management filing system lets you keep everything in one place, but allows you to do so either online (cloud) or on-premise(s) on-site.

Using Document Management Software Cloud

Our award-winning cloud-based document management solution, Rubex, facilitates far more than cloud storage alone for property and real estate management professionals: enhanced user permissions, audit trails, rapid file capture, incredible organizational bandwidth, and more.

Using Document Management Software Desktop

A great solution for property management and real estate companies with an internal IT team and the desire to keep information on-site rather than in a hosted environment, eFileCabinet Desktop comes with many of the add-ons of our cloud-based solution, letting you effectively manage every aspect of your organizations’ documentation with ease. There’s a reason why it an industry favorite property management filing system.

Put your office in your pocket

“The mobile app is great! Now we can access everything from one central area. It saves us at least 3-6 hours a week from going to get files out of filing cabinets.” -Brad Bosh, Farm Bureau Financial Services Agent

If you’re like most property managers, managing real estate or property is not your sole source of income. This means you need a way to be efficient, effective, and precise if you’re to maintain a life outside your office(s). eFileCabinet provides you with the freedom, convenience, peace of mind, security, and efficiency necessary to achieve this goal.

Traditionally, property management filing systems have been intensely paper-driven, requiring large amounts of storage space, but document management software changes that.

In addition to handling unexpected maintenance requests, property damage, tenant files, resident complaints, and payment problems, property managers must handle bookkeeping efforts for their organizations — requiring that property managers, at least to a certain extent, play the role of an accountant from time to time.

Without having the proper document management software, costly year end reconciliation charges from your accountant can be incurred, and those are always a hassle. However, document management software prevents this from happening, and simplifies all the steps in between as well, too.

Managers now require instant availability and access to information, a safe house for documents, up-to-date regulatory compliance, maximum efficiency, a means to save money, and more space.

eFileCabinet is the trusted property management filing system for thousands of property management organizations nationwide, offering both on-premise(s) and cloud-based DMS–the latter of these two providing mobile phone access.

Property management

As a property management organization, you may serve a wide array of clients ranging from residential to commercial complexes.

But whatever the case, each interaction requires you to shuffle paper. Lots of paper!

We decided to look into a property management filing system to bring our firm into the future. Document storage has always been very space intensive, and using a document management system would enable us to go digital and reduce our storage needs, as well as decrease the time spent searching for older documents.

eFileCabinet has been beneficial and allowed us to be more productive while expending less time on tasks. It definitely cuts down the aggravation of searching through extensive paper documents to find a single page. Additionally, we have been able to decrease paper costs by storing certain documents electronically rather than in hard copy form

Operating costs have imposed staggering challenges for property managers worldwide, and these costs have placed demand upon property managers to reduce them. Oftentimes lease agreements can also lead to legal disputes between tenants and property managers, even if these tenants are leasing commercial space. Ensuring that you have the right property management filing system technology gives you the proper retention and security of files to ensure you have those documents should such a dispute arise.

The last kind of property you want to manage are the multiple file cabinets, maybe even rooms full of documents, occupying valuable and expensive real estate in your office. When you need to find something—important resident files, covenants to enforce, maintenance receipts, evidence for evictions, proof of following regulations—panic ensues as you dig through files, uttering, “Now where is that document?!”

Your time is money, and time spent looking for misplaced paperwork equals money out of your pocket and poor customer service, but document management software can resolve this.

eFileCabinet is the solution!

Let us help you save time, improve efficiency, protect you from risk, earn more money, help you simplify processes, regain valuable work space, reduce clutter, and more!

“We decided to look in to a document management system to bring our firm into the future. Document storage has always been very space intensive, and using a document management system would enable us to go digital and reduce our storage needs, as well as decrease the time spent searching for older documents.”

“eFileCabinet has been beneficial and allowed us to be more productive while expending less time on tasks. It definitely cuts down the aggravation of searching through extensive paper documents to find a single page. Additionally, we have been able to decrease paper costs by storing certain documents electronically rather than in hard copy form.”

There’s never been a better time to consider going paperless with a document management software, or to change to the best property management filing system on the market — eFileCabinet — which also has the best mobile document management solution as chosen by Business News Daily.

Will you seek to acquire revenue beyond your tenants’ rent checks via this solution, or continue to rely on paper-dependent operating processes which cost you hundreds of dollars daily?

Whether you prefer an on-premise or in-the-Cloud solution, Rubex will make your life easier. And, we understand the property management industry!

We have hundreds of property management companies who have successfully reduced their paperwork in their business operations and generated more revenue through our document management software.

We know you are paper-heavy with file rooms full of property management documents, and are ready to be liberated from the clutter.

eFileCabinet is your solution for conquering the changing face of the property management industry. With the money you save via document management software, you can provide better services for your tenants, directly increasing your book of business and generating year-over-year revenue that will yield results for your bottom line.

Although the property management industry is a challenging one, there are endless nooks and crannies to find revenue once operating costs are reduced, and there isn’t a more efficient way to reduce these operating costs than through document management software.

A poor property management filing system means unnecessary chaos, poor perception of your services, and operating costs to your business. Use eFileCabinet’s property management filing system to improve your services to residents, owners, vendors, and applicants. Ensure your longevity and enduring relevance in the location your business operates.

The real estate market, in both commercial and residential areas, is putting pressure on property managers to become increasingly sophisticated, and there’s no better way to meet this challenge with poise and confidence than through the right technology, which we’ve put at your fingertips.

Don’t put your business at risk—Make sure you are using the most secure, robust, and user-friendly document management system.

Most popular for a reason

Best mobile document management awardNo. 1 document management on CrowdReviewsCapterra's #1 Document Management Software 2017 Reader's Choice Awards - document management Top 10 silver and excellence reviews on document managementVerified quality award to eFileCabinet document management

About eFileCabinet

eFileCabinet is a leading provider of electronic document management software for small to mid-sized businesses. With electronic sharing capabilities and paperless filing, you can cut out pounds of paper and save your business time and money. With features like eSignatures, optical character recognition, instant electronic sharing, and cloud-based file storage, eFileCabinet can bring your office into the paperless era.

Are you ready to learn more?

Call: 877-574-5505