Always scalable, we work with you to solve your business needs

Get a free demo
Annual Billing
Monthly Billing

Advantage

Starting at

$66 $55

/Month/User
Billed annually

Priced per user
1 TB storage

Business

BEST VALUE
Starting at

$119 $99

/Month/User
Billed annually

Priced per user
5 TB storage

Unlimited

Starting at

$239 $199

/Month/User
Billed annually

Priced per user*
Unlimited storage

Featuring intelligent organization tools that every small business needs to transform how it works with documents.

Never lose a file again with full-text searching.
Templates allow you to mass apply folder structures, permissions, and retention policies.

Take a look at the table below to see all features available with this plan.

The premium solution for businesses of all shapes and sizes that includes workflow automation tools for reinventing your document processes.

Automate redundant tasks like data-entry, approvals, and more.
Zonal OCR lets you automatically route uploaded documents, so your files file themselves.

Take a look at the table below to see all features available with this plan.

All features are also available for enterprise-level businesses who need more storage for their large use base.

Unlimited storage available.
We work with you to create a custom plan perfect for your needs.

Take a look at the table below to see all features available with this plan.

Compare Annual Plans

C
 AdvantageBusinessUnlimited
Starting at

$55


/month/user
BEST VALUE
Starting at

$99


/month/user
Starting at

$199


/month/user
Secure File Sharing
Guest users may send or receive files
within Rubex. Uses 256-bit AES and SSL to transfer files.
eSignature Integration
Send a document directly to an eSignature platform.
Unlimited Guest Users
File Versioning
The system keeps a history of a document’s
versions and allows you to revert to older
versions.
File Request
Request files from guest users. Requested files are routed to a specified location after uploaded.
Mobile App
Email File
Instant Sign In
Send recipients an email with a link that takes them immediately to the shared item or location.
Item Status
Governance
Attach automatic actions tied to dates to files or folders. Actions include move, copy, begin workflow, and more. Files can also be locked from editing or deletion until the designated date.
Custom Templates
Create folder templates to reuse common folder structures and documents, including security and compliance settings.
Check-in/Check-out
Checking out ensures only one person can edit a document at
a time. Document cannot be downloaded or altered until it is checked in.
Online Previewer
View documents of nearly any format in the
preview pane. Add comments,
annotations, redactions, stamps, or signatures.
Full-Text Search/OCR
Optical character recognition (OCR) allows you to search your system for documents using
any text contained in the file.
Metadata/Profiles
Create profiles for drawers, folders, common forms. Use for quick access, reference, workflow. Profiles may be filled automatically with Zonal OCR.
Audit Logging
System records complete history, including access and usage, dates and actions. Downloadable reports.
Enterprise Security
Add multiple custom security policies. Policies may include password complexity requirements, specific login times, and IP address whitelisting. Policies can be applied to users or groups.
Two-Factor Authentication
Can be enabled to require both the
standard username/password combination
and secondary authentication method.
Features mobile
authenticators and email token authentication
methods.
SSL At-Rest Encryption
Connection to Rubex through web browser is protected with SSL encryption. Files
stored in the cloud are encrypted.
SideKick
Access Links
Generate a URL to a location in the system and share it over multiple channels for easy access to files and folders.
eFC eSignature with KBA and OTP
Secure eSignature requests with multi-factor authentication options Knowledge-Base Authentication or One-Time Passcode. Utilizes security questions or passcode sent to the recipient’s mobile phone.
Dual Screen Preview
View different documents or document versions side-by-side to compare and pull information. Open document management tools while previewing a document.
Custom Branding
Customize your interface with company branding, including color and logo. Embed Rubex login on your website.
Missing Item Search
Run advanced searches on folders for missing items. Use folder templates or selected containers to identify what folders do not contain the searched item.
API Integration Access
Open application programming interface (API)
to integrate with third-party applications.
Software development kit (SDK) provided.
Personal Providers
Integrate Rubex with Google Drive and/or Microsoft OneDrive. View documents in your online file storage and copy directly into Rubex.
Custom Annotation

Add-on

Salesforce Integration

Add-on

SSO

Add-on

Premium Support

Add-on

Add-on

Workflow
Customize workflows to automate documents through redundant processes, based on approvals, rejections and other variables.

Add-on

Zonal OCR
Optical character recognition (OCR) technology
records text from specified fields creating a document profile. The
document can be routed, based on profile
data, to a specified location in the system. Works with scanned physical documents
or uploaded digital files.

Add-on

Hero Program

Add-on

Add-on

Guest User/Preview Search

Add-on

Email Import Integration

Add-on

Temporary Licenses

Add-on

Add-on

Concurrent Licensing
All Future Features
Storage Amount1 TB5 TBUnlimited
Get a free demoGet a free demoGet a free demo

 

Not sure which plan is right for you?
Give us a call at

877-574-5505

 

No discount policy (we love all our customers the same).

Advantage

Starting at

$66

/Month/User

Priced per user
1 TB storage

Business

BEST VALUE
Starting at

$119

/Month/User

Priced per user
5 TB storage

Unlimited

Starting at

$239

/Month/User

Priced per user*
Unlimited storage

Featuring intelligent organization tools that every small business needs to transform how it works with documents.

Never lose a file again with full-text searching.
Templates allow you to mass apply folder structures, permissions, and retention policies.

Take a look at the table below to see all features available with this plan.

The premium solution for businesses of all shapes and sizes that includes workflow automation tools for reinventing your document processes.

Automate redundant tasks like data-entry, approvals, and more.
Zonal OCR lets you automatically route uploaded documents, so your files file themselves.

Take a look at the table below to see all features available with this plan.

All features are also available for enterprise-level businesses who need more storage for their large use base.

Unlimited storage available.
We work with you to create a custom plan perfect for your needs.

Take a look at the table below to see all features available with this plan.

Compare Monthly Plans

C
 AdvantageBusinessUnlimited
Starting at

$66


/month/user
BEST VALUE
Starting at

$119


/month/user
Starting at

$239


/month/user
Secure File Sharing
Guest users may send or receive files
within Rubex. Uses 256-bit AES and SSL to transfer files.
eSignature Integration
Send a document directly to an eSignature platform.
Unlimited Guest Users
File Versioning
The system keeps a history of a document’s
versions and allows you to revert to older
versions.
File Request
Request files from guest users. Requested files are routed to a specified location after uploaded.
Mobile App
Email File
Instant Sign In
Send recipients an email with a link that takes them immediately to the shared item or location.
Item Status
Governance
Attach automatic actions tied to dates to files or folders. Actions include move, copy, begin workflow, and more. Files can also be locked from editing or deletion until the designated date.
Custom Templates
Create folder templates to reuse common folder structures and documents, including security and compliance settings.
Check-in/Check-out
Checking out ensures only one person can edit a document at
a time. Document cannot be downloaded or altered until it is checked in.
Online Previewer
View documents of nearly any format in the
preview pane. Add comments,
annotations, redactions, stamps, or signatures.
Full-Text Search/OCR
Optical character recognition (OCR) allows you to search your system for documents using
any text contained in the file.
Metadata/Profiles
Create profiles for drawers, folders, common forms. Use for quick access, reference, workflow. Profiles may be filled automatically with Zonal OCR.
Audit Logging
System records complete history, including access and usage, dates and actions. Downloadable reports.
Enterprise Security
Add multiple custom security policies. Policies may include password complexity requirements, specific login times, and IP address whitelisting. Policies can be applied to users or groups.
Two-Factor Authentication
Can be enabled to require both the
standard username/password combination
and secondary authentication method.
Features mobile
authenticators and email token authentication
methods.
SSL At-Rest Encryption
Connection to Rubex through web browser is protected with SSL encryption. Files
stored in the cloud are encrypted.
SideKick
Access Links
Generate a URL to a location in the system and share it over multiple channels for easy access to files and folders.
eFC eSignature with KBA and OTP
Secure eSignature requests with multi-factor authentication options Knowledge-Base Authentication or One-Time Passcode. Utilizes security questions or passcode sent to the recipient’s mobile phone.
Dual Screen Preview
View different documents or document versions side-by-side to compare and pull information. Open document management tools while previewing a document.
Custom Branding
Customize your interface with company branding, including color and logo. Embed Rubex login on your website.
Missing Item Search
Run advanced searches on folders for missing items. Use folder templates or selected containers to identify what folders do not contain the searched item.
API Integration Access
Open application programming interface (API)
to integrate with third-party applications.
Software development kit (SDK) provided.
Personal Providers
Integrate Rubex with Google Drive and/or Microsoft OneDrive. View documents in your online file storage and copy directly into Rubex.
Custom Annotation

Add-on

Salesforce Integration

Add-on

SSO

Add-on

Premium Support

Add-on

Add-on

Workflow
Customize workflows to automate documents through redundant processes, based on approvals, rejections and other variables.

Add-on

Zonal OCR
Optical character recognition (OCR) technology
records text from specified fields creating a document profile. The
document can be routed, based on profile
data, to a specified location in the system. Works with scanned physical documents
or uploaded digital files.

Add-on

Hero Program

Add-on

Add-on

Guest User/Preview Search

Add-on

Email Import Integration

Add-on

Temporary Licenses

Add-on

Add-on

Concurrent Licensing
All Future Features
Storage Amount1 TB5 TBUnlimited
Get a free demoGet a free demoGet a free demo

 

Not sure which plan is right for you?
Give us a call at

877-574-5505

 

No discount policy (we love all our customers the same).

All plans are offered in either Cloud or On-Premise Platforms

What is the difference between platforms?

Cloud

A cloud-based document management software lets you work from anywhere there’s an internet connection

N
Access data and account using a web browser or client application
N
Access files anytime or anywhere, securely
N
Free mobile app

On-Premise

An on-premise document management software with great bandwidth, which runs on your internal servers

N
Client/server software installation
N
Data resides on your local server
N
CloudView backup

“eFileCabinet has been an absolute livesaver to our business.”

Casa de Oakes

Amanda Armstrong

 

“If you’re not paperless and you’re not using eFileCabinet, you’re losing money.”

Ballard and Company CPA

Patrick Ballard

 

“eFileCabinet is a luxury that you really just can’t put a price on.”

Don Services

Corey Kendall

Contact us

We’re happy to answer any questions or concerns you have.

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