3 Industries Going Paperless Today
No matter what industry you’re in, it’s likely that you have seen a push to go paperless.
More companies and industries are making paperless offices the standard. There are a number of reasons for this, from cutting down your company’s carbon footprint to saving time and energy when it comes to document retention.
Do any of these industries surprise you? Which of the following paperless industries can you relate to most?
Tax Preparation Experts and Accountants: The First of Paperless Industries
If you’re trying to think of an industry that could benefit the most financially from going paperless, the Accounting industry is one of the biggest. Tax preparers and accountants go through hundreds or thousands of papers for each client every year.
That adds up quickly. Offices that haven’t made the switch to using a document management system have to deal with not only the added cost of printing all of these papers multiple times, but the stress and cost of holding the documents.
Due to regulations and laws, a these professionals need to keep their client’s information and paperwork for at least 7 years. Can you imagine the amount of paper that accumulates over that time?
What if a tax preparation expert or their client gets audited for 5 years ago? The time and energy used to find the right paperwork could be used much more efficiently and effectively.
With a document management system, you can easily search for the documents needed and have them in a fraction of the time that a paper office would.
This is one of the best paperless industries. Have you ever walked into a doctor’s office and seen the rows and rows of files behind the reception desk?
This is not only inefficient, it exposes personal information and data to possible danger. It wouldn’t be too difficult to see how these papers could easily be taken.
On top of that, there is the risk of flood, fire, and other disasters that could easily destroy all record of a patient’s medical history.
Because of this, there is a huge push for medical offices to move to a paperless system. This is beneficial to those who work in the field as well as the patients they see.
Ensuring that a patient’s records are correct and have all the documentation needed is simple and quick when all you have to do is make a quick search on the computer.
Documents are less likely to get misplaced when it’s all in digital format. On top of this, ensuring that patients get the right information about their records is also easier.
Many in the medical profession are concerned that moving their documents online will violate patient privacy and HIPAA laws. Luckily, with a secure document management system like eFileCabinet, this is not the case.
Your documents are more secure than ever before, and eFileCabinet is HIPAA compliant.
When considering industries that could benefit hugely from moving to a paperless model, schools are high on the list.
Whether you’re considering an elementary school or a university, education facilities need to make a push to go paperless. With so many reams of paper wasted daily, there are a number of places where schools can cut back on the paper used.
For example, a K-12 school district can use eFileCabinet to keep their curriculum information secure. This will allow the documents to be accessed by any of the teachers who need them without having to print extra copies.
Student records can be saved, and using an electronic system to store the documents, you don’t have to worry about how much room you have left in your filing cabinets. Information on every class and program can be uploaded and easily shared, emailed, or printed if requested.
These are just some of the industries that can benefit from going paperless.
When making the switch, your company is going to save money, time, and effort that is usually spent on keeping documents stored properly and searching through files when needed. How would your company benefit from a paperless office?
If you don’t belong to the group of people following paperless industries, consider becoming one today.