Where Content Is Headed
Toby Bell, an information management and ECM expert, lists seven modernizing facets of content, and how organizations can work with them, implicitly in the online file management software context:
- Business content must be managed in the context of the organizational process
- Systematize and extract insight from content
- Leverage ECM to become more customer-centric
- Establish interdepartmental transparency across the organization
- Shift focus from data acquisition to content insight
- Make content storage and creation a well-defined process with a lifecycle
Managing Globalization through OFMS
Globalization, as the tendency for communicative and technological expansion worldwide, has demanded OFMS (online file management software) to meet organizations’ needs amid information overload and extraordinarily collaborative, interconnected, far-reaching models of communication, which further necessitates demand for online file management software.
Given the large amount of distribution and organizational variance occurring throughout the globe, companies are demanding greater information accessibility from a greater number of locations—a growth intensive approach that calls for DMS and online file management software, particularly its satellite and remote access features, which are discussed later in the features section.
How Online File Management Software Renders the Shared Drive Obsolete
Networking drives through operating systems and shared drives is no longer the most efficient, cost-effective way to manage, store, and retrieve organizational content.
Aside from overly simplistic indexing capacities, these systems also have limited security and allow much room for human error: particularly in content duplication and the ease of losing files.
Perhaps the biggest setback of the shared drive, particularly in juxtaposition to the cloud, is its lack of out-of-office access.
Globalization has made travel a staple of business, and the inability to access files from anywhere makes the prospect of business far more difficult.
Other downfalls to shared drives are poor collaborative capacities and the limitation on the capacity for teamwork.
Organizations can also adopt more shared drives as they grow, but this creates several information vacuums that create information barriers between departments.
Shared drives are designed to socialize software for communication and efficiency purposes, but they create silos to communication and content retrieval.
Socializing collaboration effectively is great because it involves the immediacy of communicating verbally with the precision of written and automated clarity.
The only process shared drives should perform in the adoption and use of online file management software is the data migration process from shared drives to Enterprise Content Management.