Document Management Software – MASSAGE & WELLNESS SPA Industries

Employment of massage therapists is projected to grow 23 percent from 2012 to 2022. With an increasing healthcare demand and an improving economy, massage clinics must try even harder to keep up with competition. To succeed, massage clinics must be equipped with document management software to find information, accelerate service times, comply with HIPAA regulations, track each client’s file, keep financial records, improve cash flow, and still provide outstanding patient care. The solution for all of this is simple! Use eFileCabinet, the trusted document management solution for hundreds of emergency healthcare services nationwide.


Massage Clinics & Wellness Spas

Did you know 90 million U.S. adults have visited a massage therapist at some point in their life?   That’s a lot of clients for massage clinics to track!

As each massage therapist knows — every single client produces a lot of paperwork!

We started storing electronic information on our finance software and realized this was just a fraction of the information we needed to store for our individual customers. Since all of our staff didn’t have access to the finance software, we wanted a way that all staff could retrieve customer information (whether it was billing, permits, maps, or other) from either the office environment or out in the field. The main reason we went with eFileCabinet was because it was inexpensive and when we started this process we were not sure really of how we were going to implement the process. Cost was a big factor as we have a board-approved budget. The low cost made it easier for us to just ‘do it’ as it was of no significant impact to our budget and required little justification for the cost. The benefits way outweighed the cost of the product. One benefit is that now our staff can access accounts payable and utility billing customer information from the office or from out in the field, and they don’t have to take up finance or front office staff time looking for information. Staff can print copies of information without worrying about misfiling when it is put away or losing the information. In addition, our filing time has decreased as we are now scanning documents and not filing the hard copies. We are unsure at this point if we are saving on labor at this time as we have hired a part-time person to help us catch up on scanning historical information to customer files. I imagine we have saved money on copying fees and paper as we are not generating as many paper copies. We have not been able to substantiate any costs, but the accessibility and the benefits of more accurate record retention make it worth it for us.

eFileCabinet Helps Massage Clinics and Wellness Spas Manage:

SOAP Notes

Patient Records

Past/Present Personnel Files

Treatment Plans

Patient Histories

Incident Reports

Insurance Documents




Legal Documents

Billing Information


Marketing Materials

Other Wellness Information

Massage Clinic Wellness Spa Document Management Software

Manually managing files without document management software can be a real pain, and therapists often end up dedicating a majority of their time to paperwork.   But they have more important tasks than filing and retrieving documents!   So how can they quickly find needed information, accelerate service times, comply with HIPAA regulations, track each client’s file, keep financial records, improve cash flow, and still provide outstanding patient care?

eFileCabinet is the SOLUTION! Let us help you save time and money, as we help you improve productivity, enhance data security, and enrich your ability to deliver quality client care.

There’s never been a better time to consider going paperless, or to change to the best Document Management System on the market. Whether you prefer an on-premise or in-the-Cloud solution, eFileCabinet 2015 will make your life easier.   We have helped hundreds of massage clinics, wellness spas, chiropractors, and other medical facilities enhance their clinics’ operations by reducing paperwork from their business processes.

We know you are paper-heavy with file rooms full of patient and client information that need to be stored and managed securely and efficiently.Having a document management system is a great way to keep personnel files, payroll data, OSHA 300, I-9’s and anything else you can possibility think of to scan. It is so nice to have a personnel file at your fingertips at your desk. It is easy to email information to managers or legal inquiries. We don’t have to have multiple file cabinets to store files. We save money by not having to purchase more cabinets and having a place to put the cabinets. There are fewer misfiled documents. Multiple people can look at the same file if necessary. There is not a year-end purge to store terminated employee files away in some warehouse. Files are secured. Document Management Software for Emergency Services PersonnelLack of document management software means chaos and the inability for you to protect your clients, staffs, and bottom lines.  

Do what you do best! Don’t mess with paper — spend your time with clients and growing your business instead.  Use the most secure, robust, and user-friendly document management software available.

You won’t believe how easy it is to go paperless!Would you like help setting up document management software for your massage clinic or wellness spa? Call eFileCabinet at 801-374-5505, chat with us on this page, or fill out the contact form to have one of our experts get in touch to help you.