Document Management Software
Manufacturers work in a fast-paced and ever-changing industry, and are therefore always looking for that “Cash Cow.” Rubex by eFileCabinet is that solution for processes that are complex. Organized data is crucial in staying ahead of the competition. Relying on revenue-draining paper, which is as hard to find as it is easy to lose, frequently causes problems for manufacturing companies. However, manufacturing document management software can solve many of the greatest challenges these manufacturers face.
Rubex by eFileCabinet Helps Manufacturers
Manufacturers Need Profits and Automation, Not Paperwork
Streamline Workflow for Better Supply Chain Management
North Carolina Mutual Drug Wholesale is a full-line wholesale distributor that works with hundreds of independent pharmacies and thousands of vendors. The volume of data they handled once led to many misfiled and lost documents. After going through a pallet of paper a month, they decided they had enough. “We spent hours looking for stuff,” says Clint Syvinski, Corporate Controller. “Now, it’s simply one click and send. We don’t have to spend time looking for files anymore.” If that’s not a way to lessen the impact of Bill of Materials (BOM), nothing is.
We are a full-on pharmaceutical wholesale distributor. Currently we ship out about 5.2 million dollars a night in business so our revenues are approaching 1.3 billion per year we as a company generate a lot of lot of paper.
Document management software, cloud storage,
and manufacturing industry growth
Increased productivity and profitability will come from three primary areas.
First, cloud-based solutions mean manufacturing companies do not need to rely on a full-time or dedicated in-house IT department to manage important data.
Second, they provide seamless communication and transmission between companies that might otherwise have conflicting data systems.
And third, cloud systems are easy to scale according to an individual company’s needs.
Keeping track of our documents and keeping them accessible is vital to the company’s growth. We have no time to waste waiting for documents to move from office to office or looking for misplaced documents.
Automate Manual Document Processes
The average file cabinet contains over 10,000 documents, each one important and highly confidential. Most manufacturing firms suffer from Data Overload. Rubex by eFileCabinet is the solution.
Feeling file overload? Click here to access our free eBook Files, Files Everywhere! 7 Steps to Going Paperless.
Features for Every Department & Every Need
The more we use eFileCabinet, the more ways we find to use it. We use eFileCabinet to store and manage employee records, and with RightSignature we have made fillable forms for new employees to fill out, sign, and submit. We built workflows for updating company forms, policies and procedures. We also have workflows for PO and invoice approval. We will soon be using RightSignature for signatures on sales quotes, manufacture and sales agreements, and much more. We find more ways to use eFileCabinet every week.
Rubex Has the Features Customers Love
Ease of Use
A simple, user-friendly interface
Improve customer service and waste less time with this feature included in your eFileCabinet subscription.
Maximum security include SSL/TLS encryption, 256-bit AES standard, and Secure Socket Layer (SSL) technology.
Fast and Safe
Never worry about the security of your files or webmail again – it’s network file sharing made easy.
Use your finger, a mouse, or a scanned image for hassle-free digital signatures.
Streamline or eliminate redundant tasks with a powerful, intuitive workflow tool.
How Does It Work?
Rubex to the Rescue
Your work starts and ends with documentation. Today’s technology simplifies all cycles of document management, and can simplify meeting ISO standards. Here are just a few of the Rubex by eFileCabinet DMS features that can help make your job significantly easier:
Chances are you work with lots of repeated documents in repeated patterns. Automated workflow will save you lots of hands-on time, as documents are automatically routed from creation/collaboration, revising, and versioning, to evaluation and approval.
In a business sense, “workflow” can refer to any controlled and repeatable pattern of processes that a project passes through to reach completion. In document management, “workflow” refers to how documents move through an organization.
With Rubex, you can design workflows that are as simple or complex as your firm requires. You can also establish multiple workflows, making it easy to map out automated file routing for the different types of documents you produce or receive on a regular basis.
Zonal OCR is the equivalent of an extra-speedy virtual assistant specializing in data entry. Using basic OCR—optical character recognition—Zonal OCR recognizes and auto-populates data. It even automatically files the document in Rubex by eFileCabinet according to your document template structure. Setting up Zonal OCR is easy, and it takes much less time than training a new employee to manage data entry tasks.
Work from Anywhere
Rubex is a SaaS system that operates from the cloud. This means you can use Rubex from nearly any device with an internet connection. Access Rubex from a web browser, desktop application (PC/Mac), or mobile application (iOS/Android). Security protocols allow you to work through the web with peace of mind. Encryption means you can connect without compromise and get your work done from the office, from home, or on the road.
Ready to Take the Next Step?
This industry journey only scratches the surface of what Rubex by eFileCabinet can do. Document management software can do incredible things for your business, not just allowing you to cut out paper, but also giving you the opportunity to streamline your everyday processes so you save more time and money. Features like secure file-sharing, eSignatures, mobile access, and automation tools, make this an all-in-one centerpiece for any business of any size, in any industry.