eFileCabinet document management software for the Manufacturing Industry

Manufacturers work in a fast-paced and ever-changing industry, and are therefore always looking for that “Cash Cow.” Rubex by eFileCabinet is that solution for processes that are complex. Organized data is crucial in staying ahead of the competition. Relying on revenue-draining paper, which is as hard to find as it is easy to lose, frequently causes problems for manufacturing companies. However, manufacturing document management software can solve many of the greatest challenges these manufacturers face.

“We are breaking ground in our industry – and eFileCabinet makes it possible. We are excited to explore how far we can push the technology. As far as we see, the sky is the limit”

Manufacturing document management software is automating document processes in the manufacturing industry

Rubex by eFileCabinet is the quality assurance solution manufacturers need at the document level. Like new machines, materials, and processes, data management and networking technology are changing the world of manufacturing. Industries as diverse as aerospace and construction materials suppliers are harnessing the power of cloud-based document management software for procedural improvements. This new wave of cloud computing optimizes manufacturer-distributor-customer processes and relationships, streamlining data and improving communication across digital platforms. eFileCabinet is a new means of applying DMAIC (Define, Measure, Analyze, Improve, Control) models to the document level.

Manufacturers need profits and automation,
not paperwork


North Carolina Mutual Drug Wholesale is a full-line wholesale distributor that works with hundreds of independent pharmacies and thousands of vendors. The volume of data they handled once led to many misfiled and lost documents. After going through a pallet of paper a month, they decided they had enough. “We spent hours looking for stuff,” says Clint Syvinski, Corporate Controller. “Now, it’s simply one click and send. We don’t have to spend time looking for files anymore.” If that’s not a way to lessen the impact of Bill of Materials (BOM), nothing is.

Document management software, cloud storage,
and manufacturing industry growth

“Keeping track of our documents and keeping them accessible is vital to the company’s growth. We have no time to waste waiting for documents to move from office to office or looking for misplaced documents”

Increased productivity and profitability will come from three primary areas.

First, cloud-based solutions mean manufacturing companies do not need to rely on a full-time or dedicated in-house IT department to manage important data.

Second, they provide seamless communication and transmission between companies that might otherwise have conflicting data systems.

And third, cloud systems are easy to scale according to an individual company’s needs.

eFileCabinet is the document management solution manufacturing companies choose for success

“We are a full-on pharmaceutical wholesale distributor currently we ship out about 5.2 million dollars a night in business so our revenues are approaching 1.3 billion per year we as a company generate a lot of lot of paper.”

Automate manual document processes

The average file cabinet contains over 10,000 documents, each one important and highly confidential. Most manufacturing firms suffer from Data Overload. Rubex by eFileCabinet is the solution.

Feeling file overload? Click here to access our free eBook Files, Files Everywhere! 7 Steps to Going Paperless.

Features for every department and every need

“The more we use eFileCabinet, the more ways we find to use it. We use eFileCabinet to store and manage employee records, and with RightSignature we have made fillable forms for new employees to fill out, sign, and submit. We built workflows for updating company forms, policies and procedures. We also have workflows for PO and invoice approval. We will soon be using RightSignature for signatures on sales quotes, manufacture and sales agreements, and much more. We find more ways to use eFileCabinet every week.”

Rubex to the rescue

Your work starts and ends with documentation. Today’s technology simplifies all cycles of document management, and can simplify meeting ISO standards. Here are just a few of the Rubex by eFileCabinet DMS features that can help make your job significantly easier:

Secure File-Sharing with Rubex: Manufacturers’ electronic data interchange (EDI) solution

It’s as easy as email—but far more secure. Rubex gives you a protected way to share documents with clients and vendors alike. With just a few clicks, you can instantly share documents to people outside of the company and network all within a secure, encrypted portal.

Rubex features that customers love

securedrawer-icons-01EASE OF USE | A simple, user-friendly interface.

securedrawer-icons-02VALUE | Improve customer service and waste less time with this feature included in your eFileCabinet subscription.

securedrawer-icons-03SECURITY | Maximum security include SSL/TLS encryption, 256-bit AES standard, and Secure Socket Layer (SSL) technology.

securedrawer-icons-04FAST AND SAFE | Never worry about the security of your files or webmail again – it’s network file sharing made easy.


Chances are you work with lots of repeated documents in repeated patterns. Automated workflow will save you lots of hands-on time, as documents are automatically routed from creation/collaboration, revising, and versioning, to evaluation and approval.

In a business sense, “workflow” can refer to any controlled and repeatable pattern of processes that a project passes through to reach completion. In document management, “workflow” refers to how documents move through an organization.

With Rubex, you can design workflows that are as simple or complex as your firm requires. You can also establish multiple workflows, making it easy to map out automated file routing for the different types of documents you produce or receive on a regular basis.

Want to learn more about workflow?

Zonal OCR: The virtual office assistant
you can keep off the payroll

Zonal OCR is the equivalent of an extra-speedy virtual assistant specializing in data entry. Using basic OCR—optical character recognition—Zonal OCR recognizes and auto-populates data. It even automatically files the document in Rubex by eFileCabinet according to your document template structure. Setting up Zonal OCR is easy, and it takes much less time than training a new employee to manage data entry tasks.


Like using a simple button to store and retrieve files? Want to drop a file into the system with a drag and drop? SideKick is your portal that allows you to quickly find and store documents with Google-like ease.

You’ve lived long enough without this office superhero—let SideKick help do your heavy lifting today!

Poor document management makes the already complicated world of manufacturing difficult and keeps you from the work that actually makes you money. Streamline your workflow and your costs by using the most secure, robust, and user friendly document management system available. Learn how eFileCabinet can assist you today. Call us at 800-574-5505, chat with us on this page, or fill out the form to request contact from a manufacturing industry efficiency expert.

About eFileCabinet

eFileCabinet is a leading provider of electronic document management software for small to mid-sized businesses, as well as for departments of larger businesses. With electronic sharing capabilities and paperless filing, you can cut out pounds of paper and save your business time and money. With features like eSignatures, optical character recognition, instant electronic sharing and cloud-based file storage, eFileCabinet can bring your office into the paperless era.

Are you ready to learn more?

Call: 877-574-5505