eFileCabinet

Document Management Software

Legal Department

From billing challenges to long hours and tough competition, it can be overwhelming to work in a legal department or law firm. When handling paper documents, it can sometimes seem like another full-time job by itself. Data rooms, whether physical or virtual, can be expensive and complicated to maintain. Court records, arrest records, testimonies, billing, contracts — every document has to be filed and stored correctly to the cloud, ready for use at a moment’s notice.

Rubex by eFileCabinet Helps Legal Departments

Why should legal professionals choose Rubex by eFileCabinet as their legal document management system? Besides getting rid of the piles of paperwork overtaking your office, there are several practical reasons for your practice to convert to a paper-free, cloud-based, legal document management software.
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Work at the speed of thought, but without human errors
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Automate redundant processes
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Save space and money
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Keep all documents and files in one place
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Waste less time
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Eliminate lost and misfiled documents
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Work from anywhere
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Facilitate compliance and ensure security
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Improve customer service
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Achieve a consistent file structure
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Securely share files of any size
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Control access and track files
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Fast track document turnaround
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Protect and expand your business
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Maximize your performance

An Easier Way to Manage All Your Legal Documents

How much cost and effort is involved in maintaining your law firm or department’s data room?

What about securely sharing legal files?

In addition to streamlining your workflow and increasing productivity, Rubex is also very secure. We’re familiar with both the ethical and practical concerns of practicing law and legal document management. That’s why we’ve designed our bank-grade security infrastructure to safeguard your data, comply with regulations, and ensure that your confidentiality issues are effectively addressed.

No longer worry about digital rights management, audit trails, and the complicated security requirements involved in housing a data room. Using a cloud-based, Legal Document Management Software to take care of all your document needs will streamline your legal firm and simplify your work life.

Don’t wait any longer — you won’t believe how easy eFileCabinet’s cloud-based, legal document management software makes it for your practice to go paperless!

It truly is just like a filing cabinet. You can store everything in its native format and retrieve quickly with date or word searches. Storing emails in native format is particularly useful because you can always review to see what attachments are with the email. Drag and dropping files from one screen into eFileCabinet which we locate on a second screen is intuitive because it is just like taking a piece of paper or document and placing it in a file. eFileCabinet has reduced the amount of paper and filing. 

Sid K.

Lawyer

Document Management Enables Profits for Legal Departments

Perhaps no industry sees as many positive impacts from legal document management software as law. From private practice lawyers to organizations with legal departments, legal document management technology will go a long way toward boosting legal industry revenues and improving overall customer service.

Is improper legal document management costing you?

Feature-Rich Document Management Offers Advantages

Today’s attorneys and legal departments are able to manage legal documents, resources, contracts, cases, and client files in a much more streamlined and simple manner than the traditional paper files that have been used over the last 2,000 years. Here are a few perks of a cloud-based, legal document management system that law firms should take advantage of.

Legal Industry: 7 Document Management Systems Advantages

Rubex Has the Features Customers Love

Ease of Use

A simple, user-friendly interface

Value

Improve customer service and waste less time with this feature included in your eFileCabinet subscription.

Security

Maximum security include SSL/TLS encryption, 256-bit AES standard, and Secure Socket Layer (SSL) technology.

Fast and Safe

Never worry about the security of your files or webmail again – it’s network file sharing made easy.

Digital Signatures

Use your finger, a mouse, or a scanned image for hassle-free digital signatures.

Automated Workflow

Streamline or eliminate redundant tasks with a powerful, intuitive workflow tool.

Secure File-Sharing

It’s as easy as email—but infinitely more secure. Rubex by eFileCabinet gives you a protected way to share legal documents with clients and coworkers alike. With just a few clicks, you can instantly share legal documents and collect digital signatures, all within an encrypted portal and right from the document management interface.

Rubex to the Rescue

Today’s technology can simplify all cycles of document management. Here are just a few of the eFileCabinet DMS superpowers that can help make your job significantly easier:

Workflow

Chances are you work with lots of repeated documents in repeated patterns. Automated workflow management will save you lots of hands-on time, as legal documents are automatically routed from creation/collaboration, revising, and versioning, to evaluation and approval.

In a business sense, “workflow” can refer to any controlled and repeatable pattern of processes that a project passes through to reach completion. In document management, “workflow” refers to how legal documents move through an organization.

With eFileCabinet, you can design workflows that are as simple or complex as your law firm requires. You can also establish multiple workflows, making it easy to map out automated file routing for the different types of legal documents you produce or receive on a regular basis.

Zonal OCR

Zonal OCR is the equivalent of an extra-speedy virtual data entry assistant. Using basic OCR—optical character recognition—Zonal OCR recognizes and auto-populates data. eFileCabinet’s Zonal OCR even automatically files the document in Rubex. Setting up Zonal OCR is easy, and it takes less time than training a new employee to manage data entry tasks.

Work from Anywhere

Rubex is a SaaS system that operates from the cloud. This means you can use Rubex from nearly any device with an internet connection. Access Rubex from a web browser, desktop application (PC/Mac), or mobile application (iOS/Android). Security protocols allow you to work through the web with peace of mind. Encryption means you can connect without compromise and get your work done from the office, from home, or on the road.

Reclaim Control of Your Files

The average file cabinet in a legal office contains over 10,000 documents, each one important and highly confidential. Most law firms and legal departments suffer from data overload. Rubex by eFileCabinet is the legal document management solution.

Ready to Take the Next Step?

This industry journey only scratches the surface of what Rubex by eFileCabinet can do. Document management software can do incredible things for your business, not just allowing you to cut out paper, but also giving you the opportunity to streamline your everyday processes so you save more time and money. Features like secure file-sharing, eSignatures, mobile access, and automation tools, make this an all-in-one centerpiece for any business of any size, in any industry.

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Additional Reading

Legal and Compliance