Document Management Software

Legal Department

From billing challenges to long hours and tough competition, it can be overwhelming to work in a legal department or law firm. When handling paper documents, it can sometimes seem like another full-time job by itself. Data rooms, whether physical or virtual, can be expensive and complicated to maintain. Court records, arrest records, testimonies, billing, contracts — every document has to be filed and stored correctly to the cloud, ready for use at a moment’s notice.

Rubex by eFileCabinet Helps Legal Departments

Why should legal professionals choose Rubex by eFileCabinet as their legal document management system? Besides getting rid of the piles of paperwork overtaking your office, there are several practical reasons for your practice to convert to a paper-free, cloud-based, legal document management software.
Work at the speed of thought, but without human errors
Automate redundant processes
Save space and money
Keep all documents and files in one place
Waste less time
Eliminate lost and misfiled documents
Work from anywhere
Facilitate compliance and ensure security
Improve customer service
Achieve a consistent file structure
Securely share files of any size
Control access and track files
Fast track document turnaround
Protect and expand your business
Maximize your performance

An Easier Way to Manage All Your Legal Documents

How much cost and effort is involved in maintaining your law firm or department’s data room?

What about securely sharing legal files?

In addition to streamlining your workflow and increasing productivity, Rubex is also very secure. We’re familiar with both the ethical and practical concerns of practicing law and legal document management. That’s why we’ve designed our bank-grade security infrastructure to safeguard your data, comply with regulations, and ensure that your confidentiality issues are effectively addressed.

No longer worry about digital rights management, audit trails, and the complicated security requirements involved in housing a data room. Using a cloud-based, Legal Document Management Software to take care of all your document needs will streamline your legal firm and simplify your work life.

Don’t wait any longer — you won’t believe how easy eFileCabinet’s cloud-based, legal document management software makes it for your practice to go paperless!

We have a pretty extensive list of clients and being able to search through all the documents is really nice. But even going beyond the search I think the just straightforward layout of the product enables you to find things easily. You can set a folder structure and apply it to all your clients, and that makes not only finding documents easier, but eFileCabinet also enables you to roll forward things to the next year. That really makes things streamlined.

Derrick Apple

Jarrard Nowell and Russell

Reclaim Control of Your Files

The average file cabinet in a legal office contains over 10,000 documents, each one important and highly confidential. Most law firms and legal departments suffer from data overload. Rubex by eFileCabinet is the legal document management solution.

Document Management Enables Profits for Legal Departments

Perhaps no industry sees as many positive impacts from legal document management software as law. From private practice lawyers to organizations with legal departments, legal document management technology will go a long way toward boosting legal industry revenues and improving overall customer service.

Is improper legal document management costing you?

Feature-Rich Document Management Offers Advantages

Today’s attorneys and legal departments are able to manage legal documents, resources, contracts, cases, and client files in a much more streamlined and simple manner than the traditional paper files that have been used over the last 2,000 years. Here are a few perks of a cloud-based, legal document management system that law firms should take advantage of.

Legal Industry: 7 Document Management Systems Advantages

Rubex Has the Features Customers Love

Ease of Use

A simple, user-friendly interface


Improve customer service and waste less time with this feature included in your eFileCabinet subscription.


Maximum security include SSL/TLS encryption, 256-bit AES standard, and Secure Socket Layer (SSL) technology.

Fast and Safe

Never worry about the security of your files or webmail again – it’s network file sharing made easy.

Digital Signatures

Use your finger, a mouse, or a scanned image for hassle-free digital signatures.

Secure File-Sharing

It’s as easy as email—but infinitely more secure. Rubex by eFileCabinet gives you a protected way to share legal documents with clients and coworkers alike. With just a few clicks, you can instantly share legal documents and collect digital signatures, all within an encrypted portal and right from the document management interface.

Rubex to the Rescue

Today’s technology can simplify all cycles of document management. Here are just a few of the eFileCabinet DMS superpowers that can help make your job significantly easier:


Chances are you work with lots of repeated documents in repeated patterns. Automated workflow management will save you lots of hands-on time, as legal documents are automatically routed from creation/collaboration, revising, and versioning, to evaluation and approval.

In a business sense, “workflow” can refer to any controlled and repeatable pattern of processes that a project passes through to reach completion. In document management, “workflow” refers to how legal documents move through an organization.

With eFileCabinet, you can design workflows that are as simple or complex as your law firm requires. You can also establish multiple workflows, making it easy to map out automated file routing for the different types of legal documents you produce or receive on a regular basis.

Zonal OCR

Zonal OCR is the equivalent of an extra-speedy virtual data entry assistant. Using basic OCR—optical character recognition—Zonal OCR recognizes and auto-populates data. eFileCabinet’s Zonal OCR even automatically files the document in Rubex. Setting up Zonal OCR is easy, and it takes less time than training a new employee to manage data entry tasks.


Like using a simple button to store and retrieve legal files? Want to drop a file into the system with a drag and drop? SideKick is your portal that allows you to quickly find and store legal documents with Google-like ease. 

You’ve lived long enough without this legal document management office superhero—let SideKick help do your heavy lifting today!

Are You Ready to Learn More?

eFileCabinet is a leading provider of electronic document management software for small to mid-sized businesses. With electronic sharing capabilities and paperless filing, you can cut out pounds of paper and save your business time and money. With features like eSignatures, optical character recognition, instant electronic sharing, and cloud-based file storage, eFileCabinet can bring your office into the paperless era.

Call: 877-574-5505


Additional Reading

Legal and Compliance