eFileCabinet

Document Management Software

Legal Industry

Mountains of documents and paperwork are unavoidable in any law office. Legal professionals amass volumes of evidence, affidavits, court documents and much more during the preparation and execution of a single case. Any mistake in the handling process could result in the failure to file a critical document in a timely manner and even jeopardize the outcome of a case. It’s safe to say that effective document management is perhaps the single most important strategic process a law firm can implement when organizing case material.

If you’re still using an old-fashioned paper filing system in your law office, you’re probably not managing your legal documents in the most efficient manner. Paper file storage takes up valuable office space, and the process of handling paper wastes valuable time. There’s also the issue of data security, which is less than ideal in a paper-based office setting. Fortunately, cost-effective file management software is readily available that can streamline and simplify the entire document management process.

Rubex by eFileCabinet Helps Legal Businesses

Law firms have their own unique needs for document management, including:

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Scanning integration

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Audit trails

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Document retention

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Full-text searching

eFileCabinet’s document management solution includes all of these and everything else a law firm would need to effectively manage office documents.

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Work at the speed of thought, but without human errors

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Automate redundant processes

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Save space and money

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Keep all documents and files in one place

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Waste less time

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Eliminate lost and misfiled documents

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Work from anywhere

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Facilitate compliance and ensure security

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Improve customer service

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Achieve a consistent file structure

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Securely share files of any size

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Control access and track files

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Fast track document turnaround

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Protect and expand your business

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Maximize your performance

Go Paperless with Rubex by eFileCabinet

Rubex, eFileCabinet’s legal document management software helps attorneys and office staff digitize, manage and most importantly, access critical data at a moment’s notice. From simple documents to images and video, Rubex by eFileCabinet expedites case preparation and improves organization, resulting in improved productivity and client service.

Our online file management product, Rubex, is hosted on the cloud instead of your office’s servers, which means you won’t have to purchase any additional computer equipment. There’s also a downloadable mobile app that enables you to view files and manage documents when you’re in court or on the go. Best of all, our online filing system will significantly reduce the amount of paper flowing through your office.

Smart Businesses Use Rubex

It truly is just like a filing cabinet. You can store everything in its native format and retrieve it quickly with the date or word searches. Storing emails in native format is particularly useful because you can always review to see what attachments are with the email. Drag and dropping files from one screen into eFileCabinet which we locate on a second screen is intuitive because it is just like taking a piece of paper or document and placing it in a file. eFileCabinet has reduced the amount of paper and filing.

Sid K.

Lawyer

Feature-Rich Document Management Offers Advantages

Today’s attorneys and legal departments are able to manage legal documents, resources, contracts, cases, and client files in a much more streamlined and simple manner than the traditional paper files that have been used over the last 2,000 years. Here are a few perks of a cloud-based, legal document management system that law firms should take advantage of.

Legal Industry: 7 Document Management Systems Advantages

Reclaim Control of Your Files

The average file cabinet in a legal office contains over 10,000 documents, each one important and highly confidential. Most law firms and legal departments suffer from data overload. Rubex by eFileCabinet is the legal document management solution.

Is improper legal document management costing you?

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Increase Data and Document Security with a Document Management System

Rubex by eFileCabinet highlights

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Documents are stored in a central repository accessible by multiple users simultaneously.

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Instant, remote access to case information.

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Integrates seamlessly with Microsoft Office including Word, Excel, and Outlook.

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Flexible and customizable folder configuration.

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Powerful document search and retrieval tools.

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Great for implementing the Electronic Discovery Reference Model (EDRM) for legal electronic discovery.

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Audit trail and tracking.

Legal teams must employ adequate document security in order to protect the case and client confidentiality as well as maintain regulatory compliance. eFileCabinet’s document management software features an advanced security infrastructure that safeguards data with role-based security, administrator granted access permissions and military-grade file encryption.

Rubex Has the Features Customers Love

Ease of Use

A simple, user-friendly interface

Value

Improve customer service and waste less time with this feature included in your eFileCabinet subscription.

Security

Maximum security include SSL/TLS encryption, 256-bit AES standard, and Secure Socket Layer (SSL) technology.

Fast and Safe

Never worry about the security of your files or webmail again – it’s network file sharing made easy.

Digital Signatures

Use your finger, a mouse, or a scanned image for hassle-free digital signatures.

Secure File-Sharing

It’s as easy as email—but infinitely more secure. Rubex by eFileCabinet gives you a protected way to share legal documents with clients and coworkers alike. With just a few clicks, you can instantly share legal documents and collect digital signatures, all within an encrypted portal and right from the document management interface.

Rubex to the Rescue

Today’s technology can simplify all cycles of document management. Here are just a few of the eFileCabinet DMS superpowers that can help make your job significantly easier:

Workflow

Chances are you work with lots of repeated documents in repeated patterns. Automated workflow management will save you lots of hands-on time, as legal documents are automatically routed from creation/collaboration, revising, and versioning, to evaluation and approval.

In a business sense, “workflow” can refer to any controlled and repeatable pattern of processes that a project passes through to reach completion. In document management, “workflow” refers to how legal documents move through an organization.

With eFileCabinet, you can design workflows that are as simple or complex as your law firm requires. You can also establish multiple workflows, making it easy to map out automated file routing for the different types of legal documents you produce or receive on a regular basis.

Zonal OCR

Zonal OCR is the equivalent of an extra-speedy virtual data entry assistant. Using basic OCR—optical character recognition—Zonal OCR recognizes and auto-populates data. eFileCabinet’s Zonal OCR even automatically files the document in Rubex. Setting up Zonal OCR is easy, and it takes less time than training a new employee to manage data entry tasks.

SideKick

Like using a simple button to store and retrieve legal files? Want to drop a file into the system with a drag and drop? SideKick is your portal that allows you to quickly find and store legal documents with Google-like ease. 

You’ve lived long enough without this legal document management office superhero—let SideKick help do your heavy lifting today!

Are You Ready to Learn More?

eFileCabinet is a leading provider of electronic document management software for small to mid-sized businesses. With electronic sharing capabilities and paperless filing, you can cut out pounds of paper and save your business time and money. With features like eSignatures, optical character recognition, instant electronic sharing, and cloud-based file storage, eFileCabinet can bring your office into the paperless era.

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