Document Management Software for Legal Offices
Mountains of documents and paperwork are unavoidable in any law office. Legal professionals amass volumes of evidence, affidavits, court documents and much more during the preparation and execution of a single case. Any mistake in the handling process could result in the failure to file a critical document in a timely manner and even jeopardize the outcome of a case. It’s safe to say that effective document management is perhaps the single most important strategic process a law firm can implement when organizing case material.
If you’re still using an old-fashioned paper filing system in your law office, you’re probably not managing your legal documents in the most efficient manner. Paper file storage takes up valuable office space, and the process of handling paper wastes valuable time. There’s also the issue of data security, which is less than ideal in a paper-based office setting. Fortunately, cost-effective file management software is readily available that can streamline and simplify the entire document management process.
Go Paperless With Document Management Software from eFileCabinet
Rubex, eFileCabinet’s legal document management software helps attorneys and office staff digitize, manage and most importantly, access critical data at a moment’s notice. From simple documents to images and video, Rubex by eFileCabinet expedites case preparation and improves organization, resulting in improved productivity and client service.
Our online file management product, Rubex, is hosted on the cloud instead of your office’s servers, which means you won’t have to purchase any additional computer equipment. There’s also a downloadable mobile app that enables you to view files and manage documents when you’re in court or on the go. Best of all, our online filing system will significantly reduce the amount of paper flowing through your office.
Using a Document Management System Increases Data and Document Security
Legal teams must employ adequate document security in order to protect case and client confidentiality as well as maintain regulatory compliance. eFileCabinet’s document management software features an advanced security infrastructure that safeguards data with role-based security, administrator granted access permissions and military-grade file encryption.
Rubex by eFileCabinet highlights:
- Documents are stored in a central repository accessible by multiple users simultaneously.
- Instant, remote access to case information.
- Integrates seamlessly with Microsoft Office including Word, Excel, and Outlook.
- Flexible and customizable folder configuration.
- Audit trail and tracking.
- Powerful document search and retrieval tools.
- Rubex by eFileCabinet is great for implementing the Electronic Discovery Reference Model (EDRM) for legal electronic discovery.
Fulfilling Document Management System Needs of Law Firms
Law firms have their own unique needs for document management, including:
- Scanning integration
- Audit trails
- Document retention
- Full-text searching
- Integration with Microsoft Office and other communication tools
eFileCabinet’s document management solution includes all of these and everything else a law firm would need to effectively manage office documents.
Try Our Online Filing System Software on a Risk-Free Basis
The best way to find out if our online file cabinet is right for your law office is to schedule a free demo. Contact us to get started today!