Document Management Software
Mountains of documents and paperwork are unavoidable in any law office. Legal professionals amass volumes of evidence, affidavits, court documents and much more during the preparation and execution of a single case. Any mistake in the handling process could result in the failure to file a critical document in a timely manner and even jeopardize the outcome of a case. It’s safe to say that effective document management is perhaps the single most important strategic process a law firm can implement when organizing case material.
If you’re still using an old-fashioned paper filing system in your law office, you’re probably not managing your legal documents in the most efficient manner. Paper file storage takes up valuable office space, and the process of handling paper wastes valuable time. There’s also the issue of data security, which is less than ideal in a paper-based office setting. Fortunately, cost-effective file management software is readily available that can streamline and simplify the entire document management process.
Rubex by eFileCabinet Helps Legal Businesses
Law firms have their own unique needs for document management, including:
eFileCabinet’s document management solution includes all of these and everything else a law firm would need to effectively manage office documents.
Work at the speed of thought, but without human errors
Automate redundant processes
Save space and money
Keep all documents and files in one place
Waste less time
Eliminate lost and misfiled documents
Work from anywhere
Facilitate compliance and ensure security
Improve customer service
Achieve a consistent file structure
Securely share files of any size
Control access and track files
Fast track document turnaround
Protect and expand your business
Maximize your performance
Go Paperless with Rubex by eFileCabinet
Rubex, eFileCabinet’s legal document management software helps attorneys and office staff digitize, manage and most importantly, access critical data at a moment’s notice. From simple documents to images and video, Rubex by eFileCabinet expedites case preparation and improves organization, resulting in improved productivity and client service.
Our online file management product, Rubex, is hosted on the cloud instead of your office’s servers, which means you won’t have to purchase any additional computer equipment. There’s also a downloadable mobile app that enables you to view files and manage documents when you’re in court or on the go. Best of all, our online filing system will significantly reduce the amount of paper flowing through your office.
Smart Businesses Use Rubex
It truly is just like a filing cabinet. You can store everything in its native format and retrieve it quickly with the date or word searches. Storing emails in native format is particularly useful because you can always review to see what attachments are with the email. Drag and dropping files from one screen into eFileCabinet which we locate on a second screen is intuitive because it is just like taking a piece of paper or document and placing it in a file. eFileCabinet has reduced the amount of paper and filing.
Feature-Rich Document Management Offers Advantages
Reclaim Control of Your Files
Is improper legal document management costing you?
Increase Data and Document Security with a Document Management System
Rubex by eFileCabinet highlights
Documents are stored in a central repository accessible by multiple users simultaneously.
Instant, remote access to case information.
Integrates seamlessly with Microsoft Office including Word, Excel, and Outlook.
Flexible and customizable folder configuration.
Powerful document search and retrieval tools.
Great for implementing the Electronic Discovery Reference Model (EDRM) for legal electronic discovery.
Audit trail and tracking.
Legal teams must employ adequate document security in order to protect the case and client confidentiality as well as maintain regulatory compliance. eFileCabinet’s document management software features an advanced security infrastructure that safeguards data with role-based security, administrator granted access permissions and military-grade file encryption.
Rubex Has the Features Customers Love
Ease of Use
A simple, user-friendly interface
Improve customer service and waste less time with this feature included in your eFileCabinet subscription.
Maximum security include SSL/TLS encryption, 256-bit AES standard, and Secure Socket Layer (SSL) technology.
Fast and Safe
Never worry about the security of your files or webmail again – it’s network file sharing made easy.
Use your finger, a mouse, or a scanned image for hassle-free digital signatures.
Rubex to the Rescue
Today’s technology can simplify all cycles of document management. Here are just a few of the eFileCabinet DMS superpowers that can help make your job significantly easier:
Chances are you work with lots of repeated documents in repeated patterns. Automated workflow management will save you lots of hands-on time, as legal documents are automatically routed from creation/collaboration, revising, and versioning, to evaluation and approval.
In a business sense, “workflow” can refer to any controlled and repeatable pattern of processes that a project passes through to reach completion. In document management, “workflow” refers to how legal documents move through an organization.
With eFileCabinet, you can design workflows that are as simple or complex as your law firm requires. You can also establish multiple workflows, making it easy to map out automated file routing for the different types of legal documents you produce or receive on a regular basis.
Zonal OCR is the equivalent of an extra-speedy virtual data entry assistant. Using basic OCR—optical character recognition—Zonal OCR recognizes and auto-populates data. eFileCabinet’s Zonal OCR even automatically files the document in Rubex. Setting up Zonal OCR is easy, and it takes less time than training a new employee to manage data entry tasks.
Like using a simple button to store and retrieve legal files? Want to drop a file into the system with a drag and drop? SideKick is your portal that allows you to quickly find and store legal documents with Google-like ease.
You’ve lived long enough without this legal document management office superhero—let SideKick help do your heavy lifting today!
Are You Ready to Learn More?