eFileCabinet document management software
for K-12 Schools

Working in K-12 education requires a lot of work. Between lesson plans and finding ways to engage your students in the classroom, teaching can almost feel like a round-the-clock job. When you add all the inevitable filing of term papers, tests, and assignments, the workload becomes even bigger. A simpler solution to all of your paper processing needs should exist, right?

After all, we’ve seen chalkboards replaced with Smart Boards, textbooks, novels, and notebooks replaced with tablets, and computers in a lot of classrooms throughout the school. Shouldn’t there be an electronic way to handle all of the paper you still have to wade through?

There is – eFileCabinet, the trusted Document Management System trusted by thousands of K-12 educators nationwide.

Due to all the laws and regulations regarding ‘protected information,’ we were being overrun with paperwork, and physical storage space was becoming a real issue. Also, new laws require a more secure and paperless method of keeping PI documents so we needed to look for options that meet requirements of industry. Being a small business, our resources are much more limited than the larger healthcare providers and many of the options were too far out of our price range to be viable. Our IT consultant recommended eFileCabinet and worked to make sure that it could be adapted for our industry. The most fantastic part of eFileCabinet so far is getting rid of all the hard copies of documents and thus clearing out tons of stuff that has taken up so much physical space! Secondly, since eFileCabinet is already in compliance with federal and state guidelines for storing protected information, I did not have to create our own separate procedures for this. The documentation that eFileCabinet provides in terms of compliance was greatly helpful! We are now able to scan our documents into the system in a very timely manner and provide customers with a much more efficient turn-around time for the data summary.

We have probably scanned in more than 10,000 pages so you can imagine the physical space all those docs were taking up! I think the biggest economic impact for us will be in maintaining current customers and attracting new customers because we are in total compliance with all new laws and regulations.

eFileCabinet helps K-12 schools manage:

Salary Information
School Committee Meeting Minutes
Student Files
Student Transcripts
Standardized Tests
Medical Records
Report Cards
Attendance Sheets
Payroll for Staff
Field Trips
Bus Schedules
PTA Meetings
Many More School Documents

Digital document management systems

Many K-12 schools are still using filing cabinets to store documents. Not only are filing cabinets inefficient, they also take up space that could be utilized for a learning environment instead. They also present a security risk, since anyone can break into a filing cabinet and steal the sensitive information inside.

If a disaster happens, such as a flood or an earthquake, your documents aren’t protected either. We know the filing cabinets are full of documents critical to your school.

Having a document management system is a great way to keep personnel files, payroll data, OSHA 300, I-9’s and anything else you can possibility think of to scan. It is so nice to have a personnel file at your fingertips at your desk. It is easy to email information to managers or legal inquiries. We don’t have to have multiple file cabinets to store files. We save money by not having to purchase more cabinets and having a place to put the cabinets. There are fewer misfiled documents. Multiple people can look at the same file if necessary. There is not a year-end purge to store terminated employee files away in some warehouse. Files are secured.

Work smarter with document management software

Poor document management means unnecessary chaos, poor services to residents, and cost to you and the families you support.

Don’t put your organization or your clients at risk!  Make sure you are using the most secure, robust, and user-friendly document management system available.

You won’t believe how easy it is to go paperless!

Are you ready to learn more?

Call: 877-574-5505