eFileCabinet document management software for the human resources industry

As an HR Professional, you know that your department is home to some of the most complex paper processes and policies in business today. A lot of your day is spent processing corporate and personnel documents, and that’s where eFileCabinet’s human resources document management software comes in.

Rubex by eFileCabinet can help you with all things HR document management.

Here’s how.

We solve your common HR document management problems

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Work at the speed of thought, but without human errors
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Automate redundant processes
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Save space and money
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Keep all documents and files in one place
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Waste less time
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Eliminate lost and misfiled documents
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Work from anywhere
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Facilitate compliance and ensure security
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Improve customer service
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Achieve a consistent file structure
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Securely share files of any size
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Control access and track files
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Fast track document turnaround
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Protect and expand your business
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Maximize your performance

Be the document management hero in your HR department

Chris Beebe, Director of Human Resources for Raleigh General Hospital, led the paperless HR document management initiative for his department. Watch this short video to see how eFileCabinet not only saved them time and money, but also reduced headaches.

A cost-effective DMS alternative to HRIS and HRMS

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The average personnel file contains more than 50 different records, each one important, highly confidential, and requires the strictest standards of HR document management.

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The volume of files and information you’re responsible to manage can be staggering.

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Storing and managing human resources documents in paper format is simply no longer viable for most HR departments.

HR document management transforms your human resources program

Whether your HR department is large or small, Rubex by eFileCabinet delivers a simple, effective document management system to electronically capture, manage and protect business-critical HR data, including:

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Applications
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Workers Compensation Documents
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Resumes
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Performance Reviews
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Recruiting Information
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Payroll Documents
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Benefits Elections
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I-9s
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Insurance Information
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And many more!

Learn to simplify your hiring and onboarding processes

Operational efficiencies

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Revolutionize productivity in your human resources department with eFileCabinet’s document management software.

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See an immediate return on your investment as you improve HR document management system.

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Manage and respond to employee and administration needs quickly and easily.

Get back to working with people, not paperwork

Security and compliance

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You’ve got enough to worry about—let eFileCabinet manage security and compliance for you.
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Our audit tracking and role-based user permissions help maintain compliance with all major personnel and human resources regulations, including HIPAA, eSign, Department of Labor, IRS, and Homeland Security.
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Role-based security and audit trails ensure confidentiality of all HR files and documents.

We feel your pain.

Your job is demanding. Your management responsibilities are many and varied, and the potential for legal liability—especially in HR—is great. Learn how to protect your department from avoidable legal problems (think wrongful termination lawsuits, painful audits, and misplaced paperwork) in our article A safe and centralized place for employee records.

We have several locations and groups of HR personnel but we house employee files in one location. Now they can all access employee files no matter what location they are working from and we are able to limit the access rights based on their role. 

-Vicki C., HR Operations and System Manager

You have a lot on your plate.

In addition to the daily document management tasks of benefits administration, on-boarding, training, and tracking performance, you’re tasked with building a company culture, employee retention, and gathering data (lots of data!) to be analyzed and reported on to management.

There’s a lot of documents to manage, and sometimes HR departments get a ‘bad rap’ with all that they’re expected to do and deliver. Luckily, technology can be a game-changer for HR professionals. A new HR document management system may be your most valuable tool.

Here are just a few HR document management tools that can help make your job in HR significantly easier:

Workflow

Chances are you work with lots of repeated human resources documents in repeated patterns. These process could probably stand some automation. Automated workflows will save you lots of hands-on time, as documents are automatically routed from creation/collaboration, revising, and versioning, to evaluation and approval.

In a business sense, “workflow” can refer to any controlled and repeatable pattern of processes that a project passes through to reach completion. In document management, “workflow” refers to how documents move through an organization.

With Rubex, you can design workflows that are as simple or complex as your HR department requires. You can also establish multiple workflows, making it easy to map out automated file routing for the different types of HR documents you produce or receive on a regular basis. Think of it as automated document management.

Our document management automation processes will make your job easier.

Zonal OCR

If you work with lots of human resource document forms (and we know you do), Zonal OCR is like hiring a super-speedy, extra-efficient virtual assistant who specializes in data entry. Using basic OCR—optical character recognition—Zonal OCR recognizes and auto-populates data for you. It even automatically files the HR document in Rubex. Setting up Zonal OCR is easy—it takes less time than training a new employee on data entry. It also makes HR document management so much easier.

SideKick

You may have to see it to believe it, but this small, blue orb is a fiercely powerful function that can change your HR document management capabilities forever. Your SideKick sits right on your desktop or waits in the background, and it’s flexible enough to handle virtually any task you send its way. It’s dynamic, really fast, and synchronizes immediately with your other programs.

You’ve lived long enough without this office management superhero—let it help do your HR document management heavy lifting today.

For more information about how technology can be the HR Professional’s best friend, read our article HR Departments, New Technology, and Document Management Systems.

“From the purchase to the implementation and training it took less than 3 weeks. We were ready to purchase a different product and in the final hour came across eFileCabinet. It not only fit our needs, it was half the price. The sales rep was great, addressed our needs and concerns and didn’t oversell. Implementation and trainer was excellent and very accommodating.” 

-Cyndi M., Vice President of HR,

Poor HR document management makes the already complicated world of Human Resources much more difficult. Streamline your workload and reduce your costs by using the most secure, robust, and user-friendly HR document management software available. To learn how eFileCabinet can help your human resources agency increase efficiency and compliance with ease, call us at 801-374-5505, chat with us on this page, or fill out the form to request contact from a human resources efficiency expert.

About eFileCabinet

eFileCabinet is a leading provider of electronic document management software for small to mid-sized businesses, as well as for departments of larger businesses. With electronic sharing capabilities and paperless filing, you can cut out pounds of paper and save your business time and money. With features like eSignatures, optical character recognition, instant electronic sharing and cloud-based file storage, eFileCabinet can bring your office into the paperless era.

Are you ready to learn more?

Call: 877-574-5505

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