human resources document management software

eFileCabinet Document Management Software
for the HUMAN RESOURCES INDUSTRY

As an HR Professional, you know that your department is home to some of the most complex paper processes in business today. A lot of your day is spent processing corporate and  personnel documents, and that’s where eFileCabinet’s human resources document management software comes in.

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Chris Beebe, Director of Human Resources for Raleigh General Hospital, led the paperless initiative for his department. Watch this short video to see how eFileCabinet not only saved them time and money, but also reduced headaches.  more blue

A Cost-effective Alternative to HRIS and HRMS

  • The average personnel file contains more than 50 different records, each one important and highly confidential.
  • The volume of files and information you’re responsible for can be staggering.
  • Storing and managing personnel documents in paper format is simply no longer viable for most HR departments.
Chris Beebe
Download "7 Stepts for Making Your HR Department Paperless" Guide

Transform your Human Resources Program

Whether your HR department is large or small, eFileCabinet delivers a simple, effective system to electronically capture, manage, and protect business-critical HR data, including:

  • Applications
  • Workers Compensation Documents
  • Resumes
  • Performance Reviews
  • Recruiting Information
  • Payroll Documents
  • Benefits Elections
  • I-9s
  • Insurance Information
  • And many more!

Operational Efficiencies

  • Revolutionize productivity in your HR department with eFileCabinet’s document management software.
  • See immediate return on your investment as you improve organization and processes.
  • Manage and respond to employee and administration needs quickly and easily.

Security and Compliance

  • You’ve got enough to worry about—let eFileCabinet manage security and compliance for you.
  • Our audit tracking and role-based user permissions help maintain compliance with all major personnel and human resources regulations, including HIPAA, eSign, Department of Labor, IRS, and Homeland Security.
  • Role-based security and audit trails ensure confidentiality of all HR files and documents.

We feel your pain.

Your job is demanding. Your responsibilities are many and varied, and the potential for liability—especially in HR—is great. Learn how to protect your department from avoidable problems (think wrongful termination lawsuits, painful audits, and misplaced paperwork) in our article 3 HR Nightmares that DMS Could Prevent.more-blue-bt

“Not only was space a concern, but document retrieval was also. As the Program Manager, I’ve seen a large decrease in the amount of time it takes to store and retrieve required documents since using eFileCabinet. I would guess I save an hour or more during the day by not having to visit the file room and manually search for documents. The time HR spends to conduct employment verifications are cut in half, allowing the department to focus on more pressing issues.”

You have a lot on your plate.

In addition to the daily management tasks of payroll, benefits administration, onboarding and training, and tracking time and performance, you’re tasked with building company culture, retaining talented employees, and gathering data (lots of data!) to be analyzed and reported on to management.

It’s a lot to manage, and sometimes HR departments get an unfair ‘bad rap’ with all that they’re expected to do and deliver. Luckily, technology can be a game-changer for HR professionals.

Here are just a few of the DMS Superpowers that can help make your job in HR significantly easier:

industry-HR-paper-on-headWorkflow

Chances are you work with lots of repeated documents in repeated patterns. Automated workflow will save you lots of hands-on time, as documents are automatically routed from creation/collaboration, revising, and versioning, to evaluation and approval.

In a business sense, “workflow” can refer to any controlled and repeatable pattern of processes that a project passes through to reach completion. In document management, “workflow” refers to how documents move through an organization.

With eFileCabinet, you can design workflows that are as simple or complex as your HR department requires. You can also establish multiple workflows, making it easy to map out automated file routing for the different types of documents you produce or receive on a regular basis.

Zonal OCR

If you work with lots of forms (and we know you do), Zonal OCR is like hiring a super-speedy, extra-efficient virtual assistant who specializes in data entry. Using basic OCR—optical character recognition—Zonal OCR recognizes and auto-populates data for you. It even automatically files the document in eFileCabinet. Setting up Zonal OCR is easy—it takes less time than training a new employee on data entry.

SideKick

You may have to see it to believe it, but this small, blue orb is a fiercely powerful function that can change your HR department forever! Your SideKick sits right on your desktop, and it’s flexible enough to handle virtually any task you send its way. It’s dynamic, really fast, and synchronizes immediately with your other programs.

You’ve lived long enough without this office superhero—let it help do your HR heavy lifting today!

For more information about how technology can be the HR Professional’s best friend, read our article HR Departments, New Technology, and Document Management Systems.more-blue-bt

“Our personnel files were overflowing, and we needed more and more space to maintain personnel records. With eFileCabinet, all of the personnel files are at the fingertips of each HR staff that needs to have access to them. We’ve seen an increase in productivity because I no longer need to request files pulled and refiled, and I can look up any employee file in seconds. It is very nice for our employees when they need to look at their original application or are looking for the performance reviews, as we can shoot it to them in seconds via email. I save a lot of money by being able to send file documents by email instead of having to copy and mail them to the employee or supervisor.”

Poor document management makes the already complicated world of Human Resources much more difficult. Streamline your workload and your costs by using the most secure, robust, and user-friendly document management system available. To learn how eFileCabinet can help your human resources agency increase efficiency and compliance with ease, call us at 801-374-5505, chat with us on this page, or fill out the form to request contact from a human resources efficiency expert.

Building a Better Organization through Document Management Software

ARE YOU READY TO LEARN MORE?

Call: 877-574-5505

About eFileCabinet

eFileCabinet is a leading provider of electronic document management software for small to mid-sized businesses, as well as for departments of larger businesses. With electronic sharing capabilities and paperless filing, you can cut out pounds of paper and save your business time and money. With features like eSignatures, optical character recognition, instant electronic sharing and cloud-based file storage, eFileCabinet can bring your office into the paperless era.