Document Management in Human Resources
While the administration expert is the only role in David Ulrich’s HR Model in which document management is mentioned explicitly, there can be no doubt that document management is a huge part of what allows any Human Resources branch to be successful. As you can see from reading the descriptions of each HR role above, Human Resources departments are responsible for a lot of different duties within an organization.
It’s also worth noting that the more time an employee spends with a company, the larger their HR personnel file grows. Indeed, the average personnel file contains 50 pages, ranging from pre-hiring documents (applications and resumes) to surveys, documents pertaining to professional development and ongoing training, and much more.
The best way to store and secure this information isn’t with a paper filing system, but rather with a paperless DMS. With features such as easy folder customization, full-text search, file encryption, role-based access permissions, document retention, and secure file sharing, lengthy personnel files can remain more secure and more manageable than they would ever be otherwise.
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