How HR Automation Saves Your Company Money

by | Dec 27, 2019

Human resources could greatly benefit from automation. In this article, we’ll talk about what human resources are and why automation could help the industry.

What Is HR, Its Functions and Its Objectives?

The human resources department is the branch that’s responsible for taking care of the company’s most important resources, its employees. The HR department serves multiple major company functions including:

  • Risk management
  • Policy Formulation
  • Employee training and development
  • Management
  • Employee-labor relations
  • Compensation & benefits
  • Recruitment

The objective of each human resource department is to help make sure that every company hire benefits the group and that everyone has the opportunity to both contribute to company goals while also meeting personal, professional goals as well.

Why HR Planning Is Important To An Organization

So human resources is the department that handles people. But doesn’t every department handle people in some way or another? What exactly makes the human resource department so special? Why is human resource planning important to an organization? Isn’t a human resources department simply meant for filing employment documents?

Not exactly.

Yes, every department and team is responsible for managing employees. But it’s the human resource department’s job to orchestrate a big-picture plan across every other department. So while an employee’s direct manager might manage that person’s workload from a day-to-day perspective, human resources is responsible for making sure that that relationship is both positive and productive. Human resources is there to make sure that the manager and the employee are getting what they need from the business relationship.

Human resource planning is important to an organization because engaged employees and satisfied managers can do their jobs a lot better than uninspired employees and floundering managers can. A successful business is one that can meet company goals and help employees feel good about their role at work.

Indeed, a lot of HR departments are simply written off as a group of paper-pushers who file employee documents and complaints records all day, but human resources can and should be so much more than that.

With the right tools and some effective planning, the company HR department could be so much more.

How To Effectively Plan HR Processes

  • Assessing the department’s current capacity and shortcomings
  • Predicting what the department will need to be able to do in the future
  • Identifying gaps between those first two steps
  • Putting time and resources into bridging those gaps

Human resource departments that can take an honest look at where they are and where they want to be can effectively plan new processes that will help them bridge the gap between the two.

This is also where HR automation comes in.

What Is HR Automation?

HR automation is the process of making certain policies and procedures in the human resources department happen automatically. For example, the right HR automation software can help you organize all of your company documents automatically so you don’t need to spend your entire day filing paperwork.

You can also automate other tasks like signature gathering. Imagine if you had a document management system like Rubex which would notify your coworkers when there was a specific document they had to sign. Instead of finding each employee whoever needed to sign or approve something and notifying them personally, your DMS could do that for you automatically without being asked.

There are so many small, repetitive tasks that can be automated within an HR department. Automating these small tasks will help your department become more than a group of paper-pushers. You’ll instead be able to focus on employee engagement and company goal achievements.

Will Human Resources Be Completely Automated?

People are always worried that when you start automating tasks that you’re effectively reducing the number of people needed to do the job. And that’s a valid worry.

But we don’t want you to worry about this when you thinking about automating HR tasks.

A human resource department can do so much more than file away employee complaints. They can and should work with managers to help address those complaints in a way that’s beneficial to all involved. They should be able to host training and help the company reach it’s different business goals as well.

Document management systems like Rubex by eFileCabinet do not replace HR employees, Rather it helps them shift their focus from filing paperwork to making sure these other things happen. When you automate document organization, workflow policies and procedures, signature gathering, file creation and removal, and other tasks, it allows you to focus on employee engagement and other things instead.

eFileCabinet Can Make Your HR Department More Efficient

If you’re interested in learning more about HR automation and how eFileCabinet can help you embrace the move towards it, schedule a free demo with one of our reps. Each demo is free, requires only15 minutes to complete, and require no further commitments. All you have to do is watch and learn how Rubex by eFileCabinet can help you and your office.

If that’s not enough, you can also sign up for a free 14-day trial. A trial will let you test Rubex out for yourself. Our trial will help you get some real hands-on experience with Rubex so you can know for sure what it can do for your business.

We know that once you learn more about Rubex, and possibly try it out, you’ll want to use it for everything.

Make your office more efficient and your job easier, with Rubex by eFileCabinet.

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