Doctors smiling because of healthcare document management

eFileCabinet Document Management Software
for the Healthcare Industry

More than any other office environment, healthcare facilities are overwhelmed with paperwork and therefore struggle to break through information silos. They’re also held to the strictest levels of document security, and the new era of allied health holds providers more accountable for information management than ever.

Most healthcare facilities already have records management technologies in place, but struggle with the difficulties they impose. If you’re feeling forced to choose between excellent patient care and processing piles of paperwork, eFileCabinet is the solution that provides a centralized location for all filing efforts, including the features you need to simplify, streamline, and automate document-related healthcare processes.

How eFileCabinet Can Help Your Healthcare Business

Why should medical professionals choose eFileCabinet? Besides getting rid of the avalanche of paperwork overtaking clinics and healthcare facilities, there are several practical reasons for your office to convert to electronic document management, including the process of ensuring more accurate economic credentialing measures for healthcare providers.

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Work at the speed of thought, but without human errors

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Save space and money

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Eliminate lost and misfiled documents

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Facilitate compliance and ensure security

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Achieve a consistent file structure

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Control access and track files

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Protect and expand your business

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Mitigate the impact of uncompensated care

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Waste less time

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Work from anywhere

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Improve customer service

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Securely share files of any size

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Fast track document turnaround

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Maximize your performance

Patients or Paperwork?

If you work in the healthcare industry, chances are you’re feeling stressed, overwhelmed, and overworked. Recent surveys report that health care employees rank highest in both stress levels and workload. eFileCabinet can help ensure managed care controls are implemented at the document level, and much better than EMRs or EHRs.

More than an EMR or EHR, and for Less Money

Healthcare is a paper-heavy business. Going paperless can create quick-wins on your balance sheet, lower overhead by 30 – 40%, and drive profitability and growth. Additionally, our DMS offers file versioning and retention scheduling unlike EMRs and EHRs–further decreasing clutter in your office.

“Why the Healthcare Industry Should Go Paperless This Tax Season”

Deanna Hancock Shed 30 Pounds of Paper

“I can actually do a six client visit and turnaround my paperwork in about 24 to 48 hours. Whereas before, I would be struggling two weeks later. eFileCabinet has become a dynamic and integral part of my system.”

Deanna Hancock
DMH Contract Nursing Services

Doctor using healthcare document management

How Much Does Paperwork Cost You?

Processing claims and paperwork costs the healthcare industry up to $210 billion annually. As much as $88 billion is wasted in the healthcare industry every year simply due to the ineffective use of available technology.  Some practices estimate they spend 40% of their revenue filling out paperwork.  That’s a lot of pocket change, not to mention time away from patients.

Not only will DMS make your life easier, it can help every department in your healthcare facility, including Admissions, Charting, Registration, Payroll, Pharmacy, Human Resources, Accounting, Purchasing, and everything else!

Streamline processes for improved patient care as you facilitate information sharing and real-time access to patient information.

Capture all health, patient, and financial information at the point of entry. Store and process any type of document with complete security and compliance.

Top 8 Money Wasters in American Healthcare

Feeling file overload?

Maintain Complete HIPAA Compliance

As a medical facility or office, you’re held to the strictest levels of document management and security. Patients expect it. Federal legislation requires it. eFileCabinet features document retention, role-based security, audit trails, and robust SSL security to ensure you stay in compliance with complex HIPAA laws.

Violation of these laws can be costly. eFileCabinet makes complex compliance requirements easy for your healthcare entity to apply.

Don’t wait until an audit to get 100% compliant—protect yourself from significant criminal and civil penalties that may result from HIPAA violations.

Whether you’re a small medical practice or a large healthcare facility, eFileCabinet delivers a simple, effective system to electronically capture, manage, and protect data, including:

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Insurance Cards

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Admission Forms

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Patient Histories

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Insurance Claims

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EOBs

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Invoices

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Reports

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Clinical Notes

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Advanced Directives

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Lab Results

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Prescriptions

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And Much More!

Automate information-intensive processes to reduce costs while improving the quality of care. That’s the power of eFileCabinet.

Two professionals discussing healthcare document management

“We have to abide by all the rules and regulations of HIPAA, and security is everything. eFileCabinet is great because has all the tools we need to stay HIPAA compliant and it is super easy to use, both for my billers here in SLC and my clinics from Hawaii to South Carolina. This is a breeze. If you can navigate to a website, you can use this product. It is very, very easy.”

Ryan Patano
Alta Medical Management

Protect Yourself from Costly Data Losses

Electronic health information security is as vital as maintaining
and caring for the health of the patient.

You only need turn on the news to hear the latest cyber security breach horror story. Safeguarding your practice from these threats is extremely important, as they leave you vulnerable and potentially liable for damage.

Electronic health information security is as vital as maintaining and caring for the health of the patient. See the infographic: The Truth About Data Breaches

We take your security extremely seriously. All your information is encrypted, whether it’s PHI, sensitive health or financial records, or a receipt from a vendor. If your documents are important enough to be saved, they are important enough to be encrypted.

Integration with EMR & PM Systems

eFileCabinet easily integrates with other medical software systems, including certified Electronic Medical Records (EMR), Practice Management (PM) systems, medical devices, lab results, and transcription. This integration simplifies paper processes and further assists you in meeting HIPAA requirements.

For more information on how to protect yourself from large data losses, read our article: Large Data Losses in the Healthcare Industry and How to Safeguard Information Going Forward.

“Due to all the laws and regulations regarding “protected information,” we were being overrun with paperwork, and physical storage space was becoming a real issue. The most fantastic part of eFileCabinet so far is getting rid of all the hard copies of documents and thus clearing out tons of stuff that has taken up so much physical space! I think the biggest economic impact for us will be in maintaining current customers and attracting new customers because we are in total compliance with all new laws and regulations.”

Therese Lentz
Healthstrides

Medical team healthcare document management

Technology can be a game changer for medical professionals.

eFileCabinet’s document management software provides all the tools you need to store, search, and share your important documents safely. Here are just a few of the many important DMS features that will help make your job in healthcare significantly easier:

Workflow

Your job requires you to take care of endless patients and paperwork. Each patient is different, but the paperwork tends to be the same. eFileCabinet’s workflow will help you manage the paperwork as it moves from creation to completion, with all the important steps in between. Our document management technology puts the Point of Care (POC) first, as it always should be.

In the business world, workflow is a repetitious pattern of processes that a document or project must pass through to be completed. When it comes to document management, workflow is the specific path a document must follow before it is considered completed. With eFileCabinet, your workflow processes are quick and easy.

With eFileCabinet’s workflow feature, you can design your workflows so they are as simple or as complex as you need them to be. You can also design multiple workflows, applying the right workflow to each document as it is created.

Zonal OCR

Zonal OCR acts as a super competent, never weary data-entry employee. Using OCR (optical character recognition), Zonal OCR will analyze each document as you scan it into the eFileCabinet system. It will then make note of repeated patterns and apply them to future documents and auto-populating forms for you. Zonal OCR is just as good as your most experienced data-entry employee, but Zonal OCR never takes a sick day.

See How Zonal OCR Works

SideKick

This feature of eFileCabinet is easily our pride and joy. It is a small orb that resides on your desktop, but don’t let its size fool you. SideKick is immensely powerful, synchronizing immediately with your other programs and giving you access to your storage in eFileCabinet without ever opening the software. You can continue to work comfortably in your program of choice—no need to toggle over to eFileCabinet ever again.

SideKick is faster than a speeding bullet and more dynamic than anything you’ve come across before. It’s the perfect addition to your superhero toolkit as you continue to save the world, one document at a time.

eFileCabinet cures even the most complex document management problems. Streamline your workload and your costs by using the most secure, robust, and user-friendly document management system available. To learn how eFileCabinet can help your office increase efficiency and compliance with ease, call us at 801-374-5505, chat with us on this page, or fill out the form to request contact from a medical office efficiency expert.

See How SideKick Works

Additional Reading

Automate Information-Intensive Processes to Reduce Costs While Improving the Quality of Care: That’s the Power of eFileCabinet’s DMS
Assisted Living Center Document Management Software
Cardiology Clinic Document Management Software
Emergency Services Document Management Software
Healthcare Document Management Software
Medical Practice Records Management Features of eFileCabinet
Slideshow: The Top 8 Money Wasters in American Healthcare
Why Home Healthcare Providers Need Document Management
Why the National Health Service (NHS) Can In Fact Go Paperless by 2018
Large Data Losses in the Healthcare Industry and How to Safeguard Information Going Forward
Small Business Tax Healthcare and Compliance Concerns and Solutions
What You Need to Know About the Anthem Healthcare Security Breach
1996 Health Insurance Portability and Accountability Act Compliance
Health IT Privacy and Security of Electronic Health Information Guide
UCLA Healthcare System Data Breach
UCLA Health System Data Breach Demonstrates the Need for Caution for Healthcare Providers
Top 5 Reasons Healthcare Providers Use an Electronic Document Management System
Providers Practicing Privacy: How the Health IT Privacy Guide Applies to Your Practices
Health IT Information and Document Management
Why the Healthcare Industry Should Go Paperless This Tax Season
Document Management for the Medical Equipment and Supplies Manufacturing Industry
Electronic Medical Charting Systems and Document Management
Document Management Best Practices for Medical Device Companies
Medical Device Companies: 3 Document Management Best Practices
St. Elizabeth’s Medical Center Pays $218,000 in HIPAA Fines from Data Breaches
Electronic Medical Records Integration
eFileCabinet for Medical

About eFileCabinet

eFileCabinet is a leading provider of electronic document management software for small to mid-sized businesses, as well as for departments of larger businesses. With electronic sharing capabilities and paperless filing, you can cut out pounds of paper and save your business time and money. With features like eSignatures, optical character recognition, instant electronic sharing and cloud-based file storage, eFileCabinet can bring your office into the paperless era.

Are you ready to learn more?

Call: 877-574-5505

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