Document Management Software

Rubex by eFileCabinet Helps Government Agencies

Manage Documents

eFileCabinet offers an incredibly easy, intuitive, and affordable software system to manage all of your documents digitally. With eFileCabinet, you can access all of your important documents within moments, and don’t have to worry about losing any important information. It’s all there, stored either on-premise or in the cloud.

eFileCabinet can easily help you manage, store, and protect documents related to the operations of government. City and county governments enhance their Finance, Human Resources, Utilities, Land Management, Public Safety, and administrative operations by reducing paperwork. These improvements have led to greater citizen satisfaction and significant reductions in operating costs.

Poor government document management means unnecessary chaos, poor services to citizens, and costs to your budgets. Don’t put your city, county, and your citizens at risk. Make sure you are using the most secure, robust, and user-friendly document management system available.

Protect Documents

In addition to making access to your government documents easier to manage, eFileCabinet also provides a secure setting to protect your documents. If your offices were flooded or suffered fire damage, how much information would you lose if your documents were still stored in filing cabinets? eFileCabinet provides government document management software that eliminates the need for physical storage and provides a great digital environment to work in.

Your office will also save time and money by utilizing a digital government document management system. Processes will flow smoother, and the government employees will be more able to do their jobs as civil servants instead of filing away paperwork.

You honestly won’t believe how easy it is to go paperless — try it today!

Rubex to the Rescue

Workflow

Chances are you work with lots of repeated documents in repeated patterns. Automated workflow will save you lots of hands-on time, as documents are automatically routed from creation/collaboration, revising, and versioning, to evaluation and approval.

In a business sense, “workflow” can refer to any controlled and repeatable pattern of processes that a project passes through to reach completion. In document management, “workflow” refers to the process of moving documents through an organization.

With eFileCabinet, you can design workflows that are as simple or complex as your department requires. You can also establish multiple workflows, making it easy to map out automated file routing for the different types of documents you produce or receive on a regular basis.

Zonal OCR

If you work with lots of forms,Zonal OCR is like hiring a super-speedy, extra-efficient virtual assistant that specializes in data entry. Using basic optical character recognition (OCR), Zonal OCR recognizes and auto-populates data for you. It even automatically files the document in eFileCabinet. Setting up Zonal OCR is easy—it takes less time than training a new employee on data entry.

Work From Anywhere

Rubex is a SaaS system that operates from the cloud. This means you can use Rubex from nearly any device with an internet connection. Access Rubex from a web browser, desktop application (PC/Mac), or mobile application (iOS/Android). Security protocols allow you to work through the web with peace of mind. Encryption means you can connect without compromise and get your work done from the office, from home, or on the road.