eFileCabinet

Document Management Software

Government Agencies

Using government document management system software to run government agencies on any level — federal, state, or city — eliminates a lot of cumbersome paperwork. Government offices have everything from Social Security information to business licenses. If the paper copies of these documents are stored in filing cabinets, the documents are open to theft or damage in the event of a natural disaster, but not with the right document management software.

In addition to the security risk storing documents in filing cabinets poses, you probably spend a lot of your time putting paper documents away or looking for documents that were misplaced or filed incorrectly. And looking for lost records costs money. You’ve probably thought that there has to be an easier way to manage all of your document management needs, right?

Rubex by eFileCabinet Helps Government Agencies

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Business Licenses

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Birth Certificates

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Marriage Licenses

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Building Permits

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Meeting Agendas & Minutes

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Budgets

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Resolutions

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Historical City Records

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Zoning Documents

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Public Records Requests

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Invoices

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Maps/Drawings

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Employment/Staff Documents

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Planning/Engineering Documents

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Police Reports

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Other Government Records

Manage Documents

eFileCabinet offers an incredibly easy, intuitive, and affordable software system to manage all of your documents digitally. With eFileCabinet, you can access all of your important documents within moments, and don’t have to worry about losing any important information. It’s all there, stored either on-premise or in the cloud.

eFileCabinet can easily help you manage, store, and protect documents related to the operations of government. City and county governments enhance their Finance, Human Resources, Utilities, Land Management, Public Safety, and administrative operations by reducing paperwork. These improvements have led to greater citizen satisfaction and significant reductions in operating costs.

Poor government document management means unnecessary chaos, poor services to citizens, and costs to your budgets. Don’t put your city, county, and your citizens at risk. Make sure you are using the most secure, robust, and user-friendly document management system available.

Protect Documents

In addition to making access to your government documents easier to manage, eFileCabinet also provides a secure setting to protect your documents. If your offices were flooded or suffered fire damage, how much information would you lose if your documents were still stored in filing cabinets? eFileCabinet provides government document management software that eliminates the need for physical storage and provides a great digital environment to work in.

Your office will also save time and money by utilizing a digital government document management system. Processes will flow smoother, and the government employees will be more able to do their jobs as civil servants instead of filing away paperwork.

You honestly won’t believe how easy it is to go paperless — try it today!

eFileCabinet has made a world of a difference in our office. It’s invaluable to us, the amount of time it saves us, and allows us to have that organization. We truly enjoy the program and the customer service we get. Erin Montano

HR, City of Clovis, New Mexico

Rubex Has the Features Customers Love

Ease of Use

With a simple, user-friendly interface, you can eliminate the learning curve and get to work quickly.

Value

Improve customer service and waste less time with your eFileCabinet subscription.

Security

Maximum security include SSL/TLS encryption, 256-bit AES standard, and Secure Socket Layer (SSL) technology.

Fast and Safe

Never worry about the security of your files or webmail again – it’s network file sharing made easy.

Digital Signatures

Use your finger, a mouse, or a scanned image for hassle-free digital signatures.

Automated Workflow

Streamline or eliminate redundant tasks with a powerful, intuitive workflow tool.

Rubex to the Rescue

Today’s technology can simplify all cycles of document management. Here are just a few of the eFileCabinet DMS superpowers that can help make your job significantly easier:

Workflow

Chances are you work with lots of repeated documents in repeated patterns. Automated workflow will save you lots of hands-on time, as documents are automatically routed from creation/collaboration, revising, and versioning, to evaluation and approval.

In a business sense, “workflow” can refer to any controlled and repeatable pattern of processes that a project passes through to reach completion. In document management, “workflow” refers to the process of moving documents through an organization.

With eFileCabinet, you can design workflows that are as simple or complex as your department requires. You can also establish multiple workflows, making it easy to map out automated file routing for the different types of documents you produce or receive on a regular basis.

Zonal OCR

If you work with lots of forms,Zonal OCR is like hiring a super-speedy, extra-efficient virtual assistant that specializes in data entry. Using basic optical character recognition (OCR), Zonal OCR recognizes and auto-populates data for you. It even automatically files the document in eFileCabinet. Setting up Zonal OCR is easy—it takes less time than training a new employee on data entry.

Work From Anywhere

Rubex is a SaaS system that operates from the cloud. This means you can use Rubex from nearly any device with an internet connection. Access Rubex from a web browser, desktop application (PC/Mac), or mobile application (iOS/Android). Security protocols allow you to work through the web with peace of mind. Encryption means you can connect without compromise and get your work done from the office, from home, or on the road.

 

Ready to Take the Next Step?

This industry journey only scratches the surface of what Rubex by eFileCabinet can do. Document management software can do incredible things for your business, not just allowing you to cut out paper, but also giving you the opportunity to streamline your everyday processes so you save more time and money. Features like secure file-sharing, eSignatures, mobile access, and automation tools, make this an all-in-one centerpiece for any business of any size, in any industry.

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