Many business owners spend a great deal of time determining whether or not switching to a paperless system in their office is a good idea. While it is important to weigh the pros and cons of any business investment, the benefits of Cloud-based document management systems ensure that making the switch is not a matter of if, but a matter of when.
Consider the following facts:
- Government agencies now use Cloud document storage
- 71% of bank executives plan to move to the Cloud within the next year, in a push for the paperless office
- Over 80% of all companies that have adopted the Cloud say that the switch has saved them money
- The global Cloud service market is expected to exceed $121 billion by the end of year 2015
What are the Advantages of Cloud-Based Storage?
One of the main benefits of Cloud storage is that it saves companies a great deal of money. As documents are stored on the internet, it reduces the amount of storage space a company must rent, lease, or buy. Many Cloud storage providers offer various package deals, making it easy for a company owner to get the exact amount of space needed. The package can then be upgraded or downgraded as the needs of the company change.
Cloud storage also improves document accessibility. As the system is internet-based, authorized personnel can access important files from anywhere in the world.
While not all forms of online document storage are secure, private Cloud storage can in fact be more secure than a paper-based storage system. Since you don’t have physical documents that can be scanned, taken, or lost, the risk of unauthorized individuals getting ahold of sensitive information is lowered. Additionally, back-up technology can be implemented to ensure that valuable documents are not lost or damaged.
Are There Any Disadvantages?
Unfortunately, some companies have run into difficulties with online storage. Perhaps one of the greatest challenges is teaching employees how to use a new storage system. While more and more people are becoming accustomed to this form of document storage, it still takes some time to make the switch from a paper-based storage system to a paperless one. Luckily, at eFileCabinet, we offer training to help ensure your employees know and understand your document storage system.
Every business needs to have a reliable, secure, easy to organize form of document storage. While paper storage does have its good points, it is clear that online storage has much more to offer. Storing files online ensures that files are not only secure, but also organized and easily accessible when needed. Additionally, the cost benefits of this form of storage simply cannot be beat, ensuring that it will retain its place as the most popular form of document management for the foreseeable future.