eFileCabinet document management software
for the Financial Industry

Helping clients manage their portfolios is one thing, discovering what should be in your portfolio of information management tools is another, albeit still very important. eFileCabinet has the latter of these two portfolios covered.

Financial professionals work in one of the most complicated and demanding industries. The information security demands are stricter than ever on both the part of regulating authorities and consumers. You’re expected to have comprehensive knowledge about the latest financial strategies and products, as well as insurance, annuities, asset allocation, and investments, all while keeping client information completely secure and compliant. If you want a way to simplify your own financial records management system, Rubex by eFileCabinet is it.

Keeping massive amounts of information organized is key to successfully managing financial portfolios, and this requires using the right financial services document management solution.

Being a financial advisor isn’t easy—but managing your files and information can be. eFileCabinet’s comprehensive Document Management System (DMS) can revolutionize and simplify your Financial Advisory business.

How Rubex by eFileCabinet can help you with finance record management

Why should financial records management professionals choose Rubex by eFileCabinet? Besides getting rid of the mounds of paperwork overtaking the office, there are several practical reasons for your office to convert to electronic document management.

Work at the speed of thought, but without human errors
Save space and money
Waste less time
Work from anywhere
Improve customer service
Securely share files of any size
Fast track document turnaround
Maximize your performance
Automate redundant processes

Keep all financial documents and files in one place


Eliminate lost and misfiled financial documents

Facilitate compliance and ensure security
Achieve a consistent file structure
Control access and track files
Protect and expand your business

Compliance woes?

No one feels the burden of compliance regulations quite like financial records management professionals. Complicated FINRA and SEC rules can cause great compliance grief for brokers and firms. Many honest firms fall out of compliance due to the sheer magnitude of proper financial records management and timely disposal of records, and human-imposed errors can make audits extremely stressful.

Rubex by eFileCabinet is the financial records management solution

The hassle of keeping necessary information in order and within specified time constraints can be eliminated by using an SEC compliant financial records management system. eFileCabinet offers the industry’s best financial services document management solution for those working to satisfy SEC rules and regulations. You’ll find:

Automatic time stamp and set compliance retention for each particular document category

Remote document accessibility and permissions for secure access to financial records

Automatic document deletion when the necessary retention window is complete
Secure and industry-compliant transfer of materials
State-of-the-art security features
Constant, hassle-free information backup

The power to be more accessible

When it comes to compliance and financial advisement, things get complicated. Learn how these successful money managers stay compliant with ease—and with 100% mobility through or financial services document management solutions.

Keep your clients happy

Sometimes it feels like clients think you have a financial crystal ball. It’s a big responsibility to manage multiple client portfolios in an ever-volatile market. Client expectations can be far from reasonable, and emotions run high when it comes to money.

With eFileCabinet’s financial records management system, you can immediately access original applications, records, and client notes. Larry Boyd, Founding Partner of Oak Bridge Financial, LLC, explains this benefit:

“Often when I’m sitting down with a client, and they have a question about a policy or an account, they don’t remember our conversations from last year or years earlier. With eFileCabinet, not only can I look up the current situation, I can go back to the original application and notes and say, ‘Well, you know, originally this is what we discussed.’ That’s a big value.”

Ease client concerns and avoid the ‘broker blame game’ whenever there is a question about a policy or an account. With immediate file access, potential issues are averted through easy proof of documentation.

The volume of files and information you’re responsible for can be staggering. Storing and managing financial records in paper format is simply no longer viable for most large and small businesses alike.

Secure File-Sharing

Protect your firm and your clients by choosing Rubex as your financial records management solution, which includes a web portal that allows you to safely send files to your clients. Never worry about the security of your files or email again—this is network file sharing made easy.

Virtual scams are on the rise, and virtual thieves are targeting financial advisors. Cybersecurity should be front and center on your radar, as security breaches could potentially cost you your business. (Read more about this frightening threat to both investors and wealth managers here.)

Are your documents secure?

Do you have good data security habits?
Find out how your firm is doing when it comes to protecting critical data.

Let Rubex ease the load

Your job is demanding. Your responsibilities are many and varied, and the potential for liability is great. Here are just a few of the DMS Superpowers that can help make your job significantly easier:

Features our customers love

Chances are you work with lots of repeated financial records in repeated patterns. Automated workflow will save you lots of hands-on time, as documents are automatically routed from creation/collaboration, revising, and versioning, to evaluation and approval.

Foundation Finance Company transformed their document processes with Rubex. Watch the video.

With Rubex, you can design workflows that are as simple or complex as your firm requires. You can also establish multiple workflows, making it easy to map out automated file routing for the different types of financial records you produce or receive on a regular basis.

If you work with lots of forms (and we know you do), Zonal OCR is like hiring a super-speedy, extra-efficient virtual assistant who specializes in data entry. Using basic OCR—optical character recognition—Zonal OCR recognizes and auto-populates data for you. It even automatically files the document in eFileCabinet. Setting up Zonal OCR is easy—it takes less time than training a new employee on data entry.

You may have to see it to believe it, but this small, blue orb is a fiercely powerful function that can change your firm forever! Your SideKick sits right on your desktop, and it’s flexible enough to handle virtually any task you send its way. It’s dynamic, really fast, and synchronizes immediately with your other programs. Learn more about SideKick.

Save time. Make money.

Poor information management makes the already complicated world of Financial Advisement and Brokerage even more difficult. Streamline your workload and your costs by using the most secure, robust, and user-friendly financial records management system available. To learn how eFileCabinet can help your business increase efficiency and compliance with ease, call us at 801-374-5505, chat with us on this page, or fill out the form to request contact from a financial industry efficiency expert.

“My experience with eFileCabinet has been nothing but wonderful.”

R.W. Johns Financial Group

Customer testimonials

“Our profitability and efficiency have skyrocketed since we implemented eFileCabinet. I can’t imagine anybody functioning in this day and age not being paperless.”

Purchasing eFileCabinet has made life for me and the rest of our small group easier. We were in need to be able to use a true document system with the ability to take notes and one place to store all paperwork. This has saved us time, money and SPACE! We have eliminated a 5-drawer and 4-drawer legal size cabinets, freed up space and are down to one drawer for what I call vault documents. We are saving approximately $7,440.00 per year and have freed up approximately 24 feet of space. eFileCabinet has made my life easier and that makes me happy!

“I found eFileCabinet, and the benefits of using it include the ability to scan rather than copy, and I can easily put my scanned documents into eFileCabinet without opening eFileCabinet. With electronic storage, I find I have saved on paper, supplies, and storage costs. I am also able to retrieve files more rapidly when a client calls without having to leave my desk. Hence, I am more productive, but do not get as much exercise as I used to running to the file room. I have not tracked specific metrics, but I do know there is a time savings from when I was on a paper file system since I would put the client on hold or call him back when I had the file in hand. Now, it is just a couple of computer clicks.”

“We originally looked into document management software because our firm was rapidly expanding and our office space was being taken over by big, bulky, depressing file cabinets that were being stuffed to the brim. We have only been with eFileCabinet for about a month but we are already seeing benefits in our office. Our efficiency and speed to produce a document for a client is lightning fast with the capabilities to email the document securely. Since our firm has only had a short time with eFileCabinet we are unable to generate specific numbers at this time but I can already see our ink, paper and labor costs have been reduced. We are very happy with the efficiency and speed of the scanner recommended by the eFileCabinet representative. We have never had luck with scanners and have had to purchase multiple scanners before and/or repair our scanners, which is costly. The combination of eFileCabinet with these scanners will cut our overall cost greatly!”

“We wanted to increase our productivity by being more organized. We hoped to get rid of our filing cabinets. Also, we wanted to help save trees! We definitely experienced an increase in productivity upon switching to eFileCabinet. Instead of leaving workstations and digging in the files, our staff can just open eFileCabinet for whatever files they need. eFileCabinet’s search feature is a breeze, which really helps a lot. As for the money we’ve saved, we have reduced our orders for both paper and ink toners since signing up for eFileCabinet.”

“A benefit to using eFileCabinet software is the security and safety of our clients’ information. We definitely save money in mailings and paperwork, because instead of mailing items out, they can access it digitally. We save approximately 3 hours a week by not mailing out, organizing, filing away, etc., paperwork. I am not sure exactly how much we save a year, but we definitely save a ton!”

“I was using another vendor and liked what we saw with eFileCabinet and the simplicity of use. The mobile app is great!! And now we can access everything from one central area. It saves us at least 3 – 6 hours a week from going to get files out of a file cabinet.”

Are you ready to see how the software works?

Call: 877-574-5505