Document Management Software

Financial Industry

Helping clients manage their portfolios is one thing; discovering what should be in your portfolio of information management tools is another, albeit still very important. eFileCabinet has the latter of these two portfolios covered.

Financial professionals work in one of the most complicated and demanding industries. The information security demands are stricter than ever on both the part of regulating authorities and consumers. You’re expected to have comprehensive knowledge about the latest financial strategies and products, as well as insurance, annuities, asset allocation, and investments, all while keeping client information completely secure and compliant. If you want a way to simplify your own financial records management system, Rubex by eFileCabinet is it.

Being a financial advisor isn’t easy—but managing your files and information can be. eFileCabinet’s comprehensive Document Management System (DMS) can revolutionize and simplify your Financial Advisory services.

Rubex by eFileCabinet Helps with Finance Record Management

Why should financial records management professionals choose Rubex by eFileCabinet? Besides getting rid of the mounds of paperwork overtaking the office, there are several practical reasons for your office to convert to electronic document management.

Save Time, Space, and Money

  • Eliminate human error
  • Maintain quality work 
  • Automate redundant processes
  • Fast track document turnaround

Stay Organized

  • Keep all financial documents and files in one place
  • Eliminate lost and misfiled financial documents
  • Achieve a consistent file structure
  • Control access and track files

Collaborate Safely

  • Work from anywhere
  • Securely share files of any size
  • Facilitate compliance and ensure security
  • Improve customer service
  • Protect and expand your business

Compliance Woes?

No one feels the burden of compliance regulations quite like financial records management professionals. Complicated FINRA and SEC rules can cause great compliance grief for brokers and firms. Many honest firms fall out of compliance due to the sheer magnitude of proper financial records management and timely disposal of records, and human-imposed errors can make audits extremely stressful. You can manage the stress of regulatory documentation and demands with Rubex.

Secure File Sharing

Protect your firm and your clients by choosing Rubex as your financial records management solution, which includes a web portal that allows you to safely send files to your clients. Never worry about the security of your files or email again—this is network file sharing made easyProtect you and your business and eliminate risk of virtual scams with the proper cybersecurity.

Keep Clients Happy

Sometimes it feels like clients think you have a financial crystal ball. It’s a big responsibility to manage multiple client portfolios in an ever-volatile market. Client expectations can be far from reasonable, and emotions run high when it comes to money.

With eFileCabinet’s financial records management system, you can immediately access original applications, records, and client notes. Larry Boyd, Founding Partner of Oak Bridge Financial, LLC, explains this benefit:

Often when I’m sitting down with a client, and they have a question about a policy or an account, they don’t remember our conversations from last year or years earlier. With eFileCabinet, not only can I look up the current situation, I can go back to the original application and notes and say, ‘Well, you know, originally this is what we discussed.’ That’s a big value.

Larry Boyd

Founding Partner, Oak Bridge Financial LLC

Ease client concerns and avoid the ‘broker blame game’ whenever there is a question about a policy or an account. With immediate file access, potential issues are averted through easy proof of documentation.

The volume of files and information you’re responsible for can be staggering. Storing and managing financial records in paper format is simply no longer viable for most large and small businesses alike.

Save Time. Make Money.

Poor information management makes the already complicated world of Financial Advisement and Brokerage even more difficult. Streamline your workload and your costs by using the most secure, robust, and user-friendly financial records management system available. To learn how eFileCabinet can help your business increase efficiency and compliance with ease, call us at 877-574-5505, chat with us on this page, or fill out the form to request contact from a financial industry efficiency expert.

My experience with eFileCabinet has been nothing but wonderful.

Ray Johns

R.W. Johns Financial Group

Rubex by eFileCabinet is the Financial Records Management Solution

The hassle of keeping necessary information in order and within specified time constraints can be eliminated by using an SEC compliant financial records management system. eFileCabinet offers the industry’s best financial services document management solution for those working to satisfy SEC rules and regulations. You’ll find:

Automatic time stamp and set compliance retention for each particular document category

Remote document accessibility and permissions for secure access to financial records

Automatic document deletion when the necessary retention window is complete
Secure and industry-compliant transfer of materials
State-of-the-art security features
Constant, hassle-free information backup

Customer Testimonials

I own a financial advisory firm. While I have an excellent CRM system, eFileCabinet lets me organize and store important client and personal documents. They’re secure and accessible from any online device. I also store reference material (own Financial Advisory Firm) media article, etc. I went paperless four years ago. I wanted to eliminate my client’s personal information which I have acquired over the last thirty years. [eFileCabinet] does what I want and the few times I needed support I received it immediately. Very pleased with this product

Michael J.

Owner, Financial Advisory Firm

There are a couple of points I would like to list about the pros of eFileCabinet. First the ease of use, very straightforward, easy to train anyone to use the product. Second is the ability to have a local copy and a cloud copy of the document we are storing. I always love to have 2 copies that way we always have a back up if anything ever goes wrong. This has solved an issue at my job because we can access these documents on iPads, laptops, … etc. outside of our work environment. We store a lot of disaster recovery documents so we can have access to them at all hours, even if we are not at work on the work network.

Dwayne C.

Data Processor, Financial Services

Ready to Take the Next Step?

This industry journey only scratches the surface of what Rubex by eFileCabinet can do. Document management software can do incredible things for your business, not just allowing you to cut out paper, but also giving you the opportunity to streamline your everyday processes so you save more time and money. Features like secure file-sharing, eSignatures, mobile access, and automation tools, make this an all-in-one centerpiece for any business of any size, in any industry.

Call: 877-574-5505