The Comparison to eFileCabinet
While the filedepot open-source document management system brings a range of useful features to the table, the program also has some drawbacks. Most of these limitations are born from the fact that filedepot is an open-source program that is essentially freeware. The program can work for businesses, students, or other communities or users, but it doesn’t have the extra draws that a paid program from an established company would.
For instance, take eFileCabinet. A well-established and nationally recognized document management system, eFileCabinet boasts similar features and capabilities to filedepot in file organization, permissions, uploading, sharing, and editing. However, eFileCabinet also adds security, mobile options, access to ongoing product support, and compliance with numerous sets of government regulations—to name a few of the advantages of a paid product.
Security and Government Compliance
So what do these extra features mean for a user?
To start, eFileCabinet’s security means that your files will be kept safe and encrypted at all times, from file transfer to file storage. Secure storage is particularly important if you are sharing or editing documents with sensitive information. Some organizations are even required to meet certain government standards and regulations when it comes to uploading and storing files to document management systems. The eFileCabinet DMS is fully compliant with FINRA, the SEC, and other government organizations so that you can meet regulations and keep your documents safe and secure at the same time.
The benefits of mobile access in a DMS, meanwhile, are self-explanatory. Through eFileCabinet, executives and professionals can access their files from anywhere, whether they are traveling, in a meeting, or otherwise away from the computer. The bottom line is this: each year, tablets and smartphones become the default channel for email and internet browsing for more and more people. Having a document management system that is optimized for mobile usage is a must.
Support access is often one of the major differences between open-source programs and paid software. Drupal’s filedepot is an attractive option because it is a free open-source DMS. However, the open-source nature of the program affects the availability of support. If you need to troubleshoot a problem with filedepot, your primary option is a forum.
Alternatively, if you require product support for eFileCabinet, you can find a slew of resources online at support.efilecabinet.com
. These resources include guides, FAQ articles, support videos, forum discussions, and more. If none of the existing support resources solve your problem, you can contact an eFileCabinet technician directly, either via email, live chat, or telephone.
Ultimately, while eFileCabinet does charge a monthly fee for per-user access, the benefits of managing files through a well-established brand and service will be worth the expense for most companies. An open-source DMS is good for basic file collaboration, but for enterprise applications, a service like eFileCabinet is the only way to go.