Setting Up Your Paperless Office
When it comes to keeping documents organized, the traditional filing cabinet is becoming a thing of the past. Filing cabinets are unable to meet the demands of the modern workplace. On average, businesses spend $20 in labor to file individual paper documents and $120 annually in searching for misfiled documents. And that doesn’t even account for hours spent copying and recreating lost documents. 1 out of 20 people lose paper documents and spends 25 hours recreating each lost document. On average, someone makes 19 copies of each document because of common manual paper filing mistakes.
Those kinds of losses take a real hit to businesses everywhere. To eliminate the headache of paper filing ways, eFileCabinet is here to help. We specialize in a truly paperless solution. Our document management system is more efficient, more secure, and more effective than manual paper filing. eFileCabinet has brought the filing cabinet into the digital age to meet the demands of industries that are bogged down under a mountain of paper. By using eFileCabinet to create a paperless office, businesses have seen specific and measurable savings in time, space, and increased profits.
How To Create A Paperless
At eFileCabinet, we realize that every business is unique, and we offer several different software products to meet your specific needs.
- eFileCabinet On-Premise Desktop Version — The original eFileCabinet product. This version is installed on your company computers and resides right within your network. It is protected by your firewall and enjoys consistent high speeds.
- eFileCabinet Online Cloud Version — We’re taking things to the cloud. With this version, you can access eFileCabinet anywhere with an internet connection. You can access eFileCabinet from virtually anywhere and your files will be heavily encrypted and frequently backed up.
- SecureDrawer Client Portal — No paperless document management system is complete without a client portal. SecureDrawer allows very large files to be sent and shared instantly with clients, customers, and employees. You’ll rest assured knowing your information is safe with beyond industry regulatory security standards.
The Effects of Paperless Document Management
Paperless document management saves time and energy. This type of savings just isn’t possible with traditional paper filing. Here are just a few ways eFileCabinet is going to power up your workspace.
The Effects of Paperless Document Management
Paperless document management saves time and energy. This type of savings just isn’t possible with traditional paper filing. Here are just a few ways eFileCabinet is going to power up your workspace.
- Search — Searching for files has traditionally been one of the most substantial time-consuming activities around the office. With eFileCabinet, searching only takes a few seconds. You can search for indexed tags on files, drawers, whole cabinets, titles, individual words within files, or even create a custom searching filter.
- OCR and Zonal OCR — OCR allows each word within a document to become searchable text. OCR makes searching faster than ever. Zonal OCR kicks this up a notch by applying this technology to search for specific portions of a document.
- Integration — eFileCabinet has integrated its products with other popular workplace products like QuickBooks and the Microsoft Office Suite to make importing and exporting data between programs seamless, secure, and easy.
- Backups — eFileCabinet online and SecureDrawer benefit from frequent backups, at multiple secure locations, which help keep your confidential data safe even in the event of a disaster.
- Encryption — eFileCabinet encrypts all its stored files and file sharing with 256-bit encryption. To give some context, many banks use 128-bit encryption for their online portal, which is about 2000 times less secure.
- Role-Based Securities — Role-based securities can be applied to profiles, documents, and cabinets, which ensure that only authorized individuals have access to confidential files.
- Audit Logs — Audit logs provide a record of who made what changes to a document.
- Compliance — Because of the heavy emphasis eFileCabinet places on security and privacy, all our products are in compliance with HIPAA, SEC, and FINRA.
Benefits of a Paperless Office
By going paperless, businesses can save time, space, and money, while simultaneously increasing compliance and security. Ultimately, this translates to fewer headaches, higher customer satisfaction, substantial savings, and increased profits. eFileCabinet is the most cost-effective and comprehensive paperless office solutions for small businesses, government entities, non-profits, and similar organizations. You’ll love how much time and money you’ll save with eFileCabinet.