eFileCabinet vs. ShareFile: A Side-by-Side Comparison

by | Jan 26, 2017

The Best EFSS vs. The Best DMS: Who’s the Victor?

Citrix ShareFile is an enterprise file sync and share (EFSS) solution, whereas eFileCabinet offers a document management software/system (DMS). From a semantic standpoint, we can break down one of the nouns in the EFSS abbreviation (enterprise) to draw a pretty important conclusion about EFSS’s role in business as it pertains to document management software.

Most businesses in the world are categorized as “small,” and the term “enterprise” has become native to technology meant to serve larger organizations. Therein rests the definitive difference between EFSS and document management software: EFSS is meant to serve the needs of larger organizations in need of sync and share features, but in fewer numbers than document management software, which is better tuned for small businesses needs.

What’s more, the features of a document management system span a greater breadth of functions in the business context, but at a shallower level than EFSS, which specializes in syncing and sharing only, but to a very deep and intensive extent.

Why Would I Choose ECM over Enterprise File Sync and Share (EFSS)?

With a framework and system predicated upon the syncing of preexisting information and variegated ways of sharing this information, ShareFile is the undisputed champ in file syncing and sharing, but they do not hold a candle to eFileCabinet document management software in terms of capture, process automation, and usability.

Although many document management vendors have all the features of a typical EFSS, the value inherent to DMS does not reside in its EFSS features. Presently, over half of all organizations worldwide rely on EFSS despite some of the better offerings in the form of document management software. More specifically, these are the most pronounced differences between eFileCabinet and ShareFile in terms of features.

  1. ADJUSTABLE (FIELD LEVEL) ZONAL OCR (eFileCabinet yes ShareFile yes)
  2. AUTOMATED FILE RETENTION AND DELETION (eFileCabinet yes ShareFile yes)
  3. EMAIL-INDEPENDENT CLIENT SHARING PORTAL (eFileCabinet yes ShareFile yes)
  4. CASELLE INTEGRATION (eFileCabinet yes ShareFile no)
  5. SIMPLIFILE INTEGRATION (eFileCabinet yes ShareFile no)
  6. SAGE INTEGRATION (eFileCabinet yes ShareFile no)
  7. SHARED DRIVE REPLACEMENT FEATURE (eFileCabinet yes ShareFile yes)
  8. AUTOMATIC DATA BACKUP EVERY 24 HOURS (eFileCabinet yes ShareFile yes)
  9. SSAE 16 CERTIFIED DATA CENTER REPOSITORIES (eFileCabinet yes ShareFile yes)
  10. SCANNING SUPPORT (eFileCabinet yes ShareFile yes)
  11. CSV IMPORTING (eFileCabinet yes ShareFile yes)
  12. CLOUD/MOBILE INTEGRATION (eFileCabinet yes, ShareFile yes)
  13. FULL TEXT SEARCH (eFileCabinet yes ShareFile yes)
  14. CUSTOM BRANDING (eFileCabinet yes ShareFile yes)
  15. AUTO SYNC BETWEEN LOCAL AND CLOUD FILES (eFileCabinet yes ShareFile yes)
  16. ENTERPRISE ACCESS (eFileCabinet yes ShareFile yes)
  17. WORKFLOW PROCESS/ROUTING (eFileCabinet yes ShareFile yes)
  18. BUILT-IN SECURITY TO SIMPLIFY, SEC, HIPAA, AND FINRA REGULATORY COMPLIANCE (eFileCabinet yes ShareFile yes)
  19. CRM (SALESFORCE) INTEGRATION (eFileCabinet yes ShareFile yes)
  20. QUICKBOOKS INTEGRATION (eFileCabinet yes ShareFile yes)
  21. MICROSOFT OFFICE INTEGRATION (eFileCabinet yes ShareFile yes)
  22. DIGITAL SIGNATURE INTEGRATION (eFileCabinet yes ShareFile yes)
  23. ROLE BASED USER MANAGEMENT (eFileCabinet yes ShareFile yes)
  24. AUDIT TRAIL TRACKING (eFileCabinet yes, ShareFile yes)
  25. FILE VERSIONING (eFileCabinet yes ShareFile yes)
  26. AUDITOR ACCESS (eFileCabinet yes ShareFile yes)
  27. PERVASIVE TEMPLATING AND AUTOMATED FILE STRUCTURING (eFileCabinet yes ShareFile yes

 

To learn more about eFileCabinet, request a complimentary 15-minute demo from one of our business efficiency experts.