How it works
Solving document-centric work through Organization, Search, Collaboration, Automation, and Security.
Rubex is your robust document management system that can centralize your organization’s important documents. By giving you the ability to easily search for files, share across the organization, and automate document processes, Rubex gives you the time back to focus on the work that matters most to you, all with top notch security.
Organization
It all starts with a well organized system. Storing documents in multiple locations creates confusion and hinders productivity, and Rubex is designed to help you easily organize your information in such a way that any company document can easily be found.
search
Searching for the right information in a mountain of company data takes up so much time, it can feel like your full-time job. Studies show that many workers spend more time searching for documents and data than fulfilling their actual role. Rubex provides multiple options to make finding the right information easier than ever, so every document you need is right at your fingertips. And, it’s all in the cloud, so your data is always accessible wherever you are.
Collaboration
Working with coworkers, including ones in different departments, is important and demands that everyone be informed and have the right information to contribute to the work. Rubex comes with a suite of features to ensure that sharing, sending, reviewing, and co-editing documents is easier than ever.
Automation
To maximize productivity, it’s important to streamline and automate every process you can, especially those that are repetitive or manual. A lot of document work, especially for back office teams, is quite repetitive and is replicated many times over. Fortunately, Rubex has powerful automation capabilities designed to take your manual processes and automate them from start to finish, freeing up a significant amount of time for you to focus on more important initiatives.
Security & Governance
Compliance can’t be an afterthought, and security plays a huge role. With the increasing amount of online threats, it’s important to keep your information safe and secure. We know that, and we make sure that Rubex is as safe as possible, featuring bank level encryption, access controls and governance, two-factor authentication, and customizable password requirements. And, it’s all backed up by our certifications, such as SOC 2 Type-II, CSA Star L1, and FINRA, so you don’t have to take just our word for it.
Awards and Reviews
What do you like best?
I love being able to store files and the easy ability to share them with my coworkers or outside the team. It really is convenient and makes organizing easy for me.
What problems is the product solving and how is that benefiting you?
Storage and organization programs are definitely being solved. Sharing files with others. Not losing documents in different folders. It is great for the business.
Flexible, yet sophisticated document management solution
What do you like best?
We love the flexibility of eFileCabinet’s Rubex software. We’re using it for a specific use case, but we can see the applications where it could add value throughout the company. The training and in-app Help resources have been really fantastic, so we’re able to hit the ground running. Very happy with this decision.
What problems is the product solving and how is that benefiting you?
We’re using eFileCabinet to manage our employee files electronically. We were previously working with our HR partner to manage these, but we’ve been able to take over that process internally and it’s gone quite smoothly. We really love the eSignature capabilities so that we can send out packets, get signatures, and automatically have the document filed in the correct place. No more emails back and forth, paper copies, or manually uploading a bunch of separate documents.
Alfresco Enterprise Alternative
Overall
We needed a modern, robust, cloud-based document management system for long term digital archiving. Overall eFileCabinet has served our needs very well.
Pros
The conversion team saved us from an aging system that we needed to abandon. The Cloud Server being the same cost as an on premises server was a great incentive for choosing eFileCabinet. The Cabinet -> Folder structure is easy to understand and navigate. The ability to share large files with users outside of our organization easily has also been a boon.
Reason for Switching to eFileCabinet
The conversion team at eFileCabinet REALLY bailed us out of a jam. Our 160 year old higher education institution relied on an ancient Alfresco Enterprise server for archiving old scans of digital transcripts and the like. With a long expired support contract, getting any assistance with the very finicky and old Alfresco software that relies on Flash Player was next to impossible. Renewing the contract was several times more costly than moving all of our archives to eFileCabinet.