business man using document management software industries


Document Management Software

Reimagine Your Work Day

in Any Industry


Transform the way your documents are managed and stored with Rubex by eFileCabinet.

The business world is rapidly evolving, with new technology and software available daily to make your company’s operations more streamlined and effective. Even with all these solutions, we often see one aspect of business that’s still stuck in the Stone Age — document storage and management.

Your office walls are probably lined with rows of bulky filing cabinets, which aren’t secure or efficient. Finding a specific document can waste valuable time if it wasn’t filed in the correct spot. Sensitive business information is exposed to theft and damage when you store your documents in a filing cabinet in your office. Doing business this way just doesn’t make sense.

Revolutionize Your Document Storage and Management with a Digital Solution

Rubex by eFileCabinet is a modern, efficient, and affordable Document Management System which saves companies thousands of hours and dollars a year.
With eFileCabinet, we have had the ability to search documents for keywords and are able to quickly access stored files on any company computer. This saves about 20 hours a month when going back to previously scanned records for information.
Matt Jacobsen

Quartzdyne, Inc.

We decided to look into a document management system to bring our firm into the future. Document storage has always been very space intensive, and using a document management system would enable us to go digital and reduce our storage needs, as well as decrease the time spent searching for older documents. eFileCabinet has been beneficial and allowed us to be more productive while expending less time on tasks. It definitely cuts down the aggravation of searching through extensive paper documents to find a single page. Additionally, we have been able to decrease paper costs by storing certain documents electronically rather than in hard copy form.
Stacy Mahar, Paralegal

J.E. Sutton & Associates

Quick Implementation

We know you need solutions to your problems quickly. That’s why we made Rubex by eFileCabinet incredibly easy to both implement and use. Rubex merges effectively with your company’s current processes. With Rubex implemented, the amount of time you spend sharing, creating, or searching for documents will be drastically reduced, giving you more time to focus on the other aspects of your business that need attention.

Secure Documents — No Questions Asked

Document security is very important, especially in an age where we hear about security breaches at banks and retailers almost weekly. Rubex provides a secure environment for document storage so you don’t have to worry about losing any sensitive information.

Simple Solution for Complex Problems

eFileCabinet began as an in-house software solution designed by James Blaylock to handle his own accounting firm’s document management needs. Blaylock realized the potential of his software to assist other accounting firms in securing and streamlining document management and storage. In 2001, Blaylock founded eFileCabinet to further market his software to other accounting firms. As the software grew in popularity, Blaylock recognized its capability to serve other markets, and eFileCabinet has since expanded to support dozens of separate industries.

Rubex Has the Features Customers Love

Ease of Use

With a simple, user-friendly interface, you can eliminate the learning curve and get to work quickly.


Improve customer service and waste less time with this feature included in your eFileCabinet subscription.


Maximum security include SSL/TLS encryption, 256-bit AES standard, and Secure Socket Layer (SSL) technology.

Fast and Safe

Never worry about the security of your files or webmail again – it’s network file sharing made easy.

Digital Signatures

Use your finger, a mouse, or a scanned image for hassle-free digital signatures.

Automated Workflow

Streamline or eliminate redundant tasks with a powerful, intuitive workflow tool.

Rubex to the Rescue

Your work starts and ends with documentation. It all begins with source data and ends with finished documents provided by you. This document exchange is a crucial aspect of your job.

Today’s technology can simplify all cycles of document management. Here are just a few of the eFileCabinet DMS superpowers that can help make your job significantly easier:


Chances are you work with lots of repeated documents in repeated patterns. Automated workflow will save you lots of hands-on time, as documents are automatically routed from creation/collaboration, revising, and versioning, to evaluation and approval.

In a business sense, “workflow” can refer to any controlled and repeatable pattern of processes that a project passes through to reach completion. In document management, “workflow” refers to the process of moving documents through an organization.

With eFileCabinet, you can design workflows that are as simple or complex as your department requires. You can also establish multiple workflows, making it easy to map out automated file routing for the different types of documents you produce or receive on a regular basis.

Zonal OCR

If you work with lots of forms—and what accounting professional doesn’t?—Zonal OCR is like hiring a super-speedy, extra-efficient virtual assistant that specializes in data entry. Using basic optical character recognition (OCR), Zonal OCR recognizes and auto-populates data for you. It even automatically files the document in eFileCabinet. Setting up Zonal OCR is easy—it takes less time than training a new employee on data entry.

Work From Anywhere

Rubex is a SaaS system that operates from the cloud. This means you can use Rubex from nearly any device with an internet connection. Access Rubex from a web browser, desktop application (PC/Mac), or mobile application (iOS/Android). Security protocols allow you to work through the web with peace of mind. Encryption means you can connect without compromise and get your work done from the office, from home, or on the road.

Ready to Take the Next Step?

This industry journey only scratches the surface of what Rubex by eFileCabinet can do. Document management software can do incredible things for your business, not just allowing you to cut out paper, but also giving you the opportunity to streamline your everyday processes so you save more time and money. Features like secure file-sharing, eSignatures, mobile access, and automation tools, make this an all-in-one centerpiece for any business of any size, in any industry.

Call: 877-574-5505