If you want to know why document management software can change Mhealth, you have to first realize that sometimes two technologies run such close parallels that their paths don’t intersect.

Document management software (DMS), and mobile health (sometimes referred to as Mhealth or connected health) have ran close parallels for over a decade.

The debilitating part of this realization is the fact that EMRs and EHRs have adopted something of a “legacy” status within the clinics they’re used, meaning that, although horrible to use, are so deeply embedded into existing information structures that changing them would require significant downtime. And downtime is something most clinics and facilities simply do not have the luxury of using.

An effective intersecting of DMS and mobile health has been prevented by widespread adoption of EMRs (Electronic Medical Records) and EHRs (Electronic Health Records) in small healthcare clinics, hospitals, and other medical practices.

What’s more, these EHRs and EMRS aren’t making their healthcare providers happy. They tend to be clunky, have confusing interfaces, and soak up time that providers could be spending with patients.

After all, nobody goes to medical school to dream about the clunky technology that will keep them away from their patients.

If you want to know why document management software can change Mhealth, all you need to do is analyze the failure of these legacy EMR and EHR systems, and understand how document management software can overthrow the challenges they impose.


Why Document Management Software Can Change MHealth

In fact, this dissatisfaction with EHRs and EMRs has led healthcare clinics to abandon these technologies in droves – searching frantically for other solutions that will help them more easily achieve HIPAA compliance, keep them accessible to their patients, and allow them to practice what they spent years in medical school and healthcare vocational courses learning – the science of medicine.

Despite regulators’ good intentions in helping clinics go paperless through EHRs and EMRs (a directive discussed as early as the 1990s) – their functionality has left healthcare providers frustrated.

Much like cloud-based document management software (DMS), mHealth allow individuals to access services to which they would otherwise not have access.

Cloud-based DMS gives workers in smaller healthcare organizations and clinics access to a hosted software as a service (SaaS), and mobile health gives patients access to preventative care measures, educational reading, and other tidbits of information conducive to their well-being via their mobile devices.

The more connected the healthcare process is to the mobile and cellular devices of consumers, the more interconnected provider-to-patient care will be in the long run.


What the US Broadband Plan Means When Document Management Software Can Change MHealth

However, from the clinician’s standpoint, only half the battle has been fought in getting mobile health where it needs to go, and it all begins with the US Broadband Plan.

The US Broadband plan, as it is described by the U.S. Government, “…emphasizes leveraging health-focused applications on general-purpose tools such as smart phones and SMS messaging to drive active health participation by consumers and clinicians.”

A noteworthy starting point, but this Broadband Plan has significant limitations without mandating or at least encouraging alternative methods to leveraging mobile health applications through technologies other than EMRs/EHRs.

Mobile health, through cloud-based, mobile DMS, not only makes patient information accessible and secure, it gives clinicians access to the means to publish information on their website more readily than EMR and EHR systems allow.

This is the case, because EMRs and EHRs do not manage existing records so much as they gather patient data, and therefore do not produce information at the document level. This keeps these solutions from providing insight-ready information and re-purposing it for different reasons.

An important tidbit given the fact that 60% of patients now prefer surfing the web for health solutions over visiting a paper-based clinic or healthcare practice.

Although this is concerning given the amount of false information proliferating the web, it does say something about the level of comfort patients have with using electronic tools to satisfy their health needs, and on a larger demographic level than ever before.

Essentially, catering to the inevitable parts of mobile health, and therein staying relevant to patients requires providing service at the drop of a dime. With the metadata-enhanced file retrieval methods of DMS, and the extraordinary organizational power it provides to its users, clinicians will be able to provide the service their patients could only dream about not too long ago.

Most alternatives to document management software do not provide the mobile functionality that healthcare clinics and other facilities need to give to their providers.

One of the misconceptions deterring healthcare clinics and providers from diving in head first with document management solutions is the fact that they do not know whether these simpler yet powerful systems can provide HIPAA Compliance.

eFileCabinet’s DMS does facilitate HIPAA Compliance, not only at the privacy level, but also at the technical safeguard level, too. The web-based client portals of these solutions are what make the technical component of HIPAA compliance easier to achieve.

Instead of employing a compliance officer within a healthcare facility, using a solution to automate the compliance process will prove far more useful and cost-effective in the long run.

File sharing features and patient portals are also part of the ‘functionality’ problem that healthcare providers have cited above, and with a mobile DMS, the functionality needed to send and receive patient information quickly and securely is provided.

Abandon EMRs/EHRs and change the patient-provider experience by letting eFileCabinet help you understand why document management software can change Mhealth for the better.


Document Management Software is the Gateway to a New Healthcare Reality

Although the healthcare industry has been through administrative and legislative setbacks in recent years, it also has the potential to increase the availability of healthcare to all individuals without hemorrhaging its own expertise and money in the process.

While there is a shift away from legacy systems in the healthcare industry toward electronic medical record (EMR) and electronic health record (EHR) technologies, these systems are not the last stop for the technological advancement of healthcare, and only time will tell what hospitals have to learn from smaller clinics relying on robust document management solutions.