Digital Culture, BYOD, and Document Management

In today’s digital culture, you can find many interesting changes evolving in the workplace. One of these is the BYOD movement, or “bring your own device.” With BYOD, employees are constantly connected to what’s going on at work, whether that’s on their laptop, tablet, or phone. Fortunately, document management software (DMS) can be easily adapted to this new trend.

What Is BYOD?

BYOD is a new extension of a trend that probably originated with cell phone companies. Instead of requiring people to purchase a new phone, you can now switch to any provider using the phone you already have.

BYOD is typically found in the workplace. Previously, employers often provided employees with a computer to work on. They also paid for software, training, and sometimes even a company phone. The upside is that the company controls the computer you’re using (which is one of the reasons you don’t want to send personal emails from your work computer). But requiring employees to show up at the office in order to get anything done might not be the best way to increase office efficiency.

The trend is shifting gradually. Your company may now be asking its employees to bring their own laptop to do their job. On a smaller scale, they may allow employees to get their work done on their tablet or phone.

What’s the Advantage of BYOD?

BYOD has been linked to increased employee satisfaction and productivity. BYOD also increases flexibility for employees. They no longer have to physically go to work in order to get the work done; instead, they can work from home on occasion. It’s also possible to send and receive company emails long after working hours are over. This increases a company’s ability to respond to customers from all over the world without requiring employees to do shift work at the office.

As an employee, using your own laptop or tablet is nice because you’re already familiar with the programs you’re currently using. You don’t have to worry about importing important business contacts, and you can get work done whenever you need to.

How DMS Works with BYOD

Implementing a BYOD culture is not an easy thing to do. One thing that your company needs to take a look at is security. If your employees aren’t working on company computers, then it’s important to use secure software to keep your data safe.

One of the main things your company needs to keep secure is files. Whether it’s HR paperwork, financial records, or internal policies and procedures, your employees need to find what they’re looking for in a safe and encrypted database. The best option for keeping your documents secure is to switch to a paperless office with DMS.

DMS Keeps Your Files Secure

The great thing about document management software (DMS) is that it is made to work very effectively with the BYOD approach. DMS is accessible from anywhere on any device without compromising the security of your files. Your employees still receive a user login with specific permissions. If a certain employee is restricted from viewing HR files, they won’t be able to access them on any device. User-based role permissions make controlled access easy.

DMS Keeps Your Files Accessible

When you use DMS for your documents, your employees can access the information they need wherever they are. They don’t have to go back to the office to retrieve an order form or a contract for a new customer to look at. Instead, they can do it right then and there.

Having access to information when you need it can make or break a sale. It also creates flexibility for your employees and takes some of the pressure off. They have everything they need right at their fingertips.

DMS Keeps Your Costs Low

Your company is naturally concerned with keeping costs low. Lower expenses are a major advantage when implementing BYOD. Fortunately, DMS can also lower your cost of operations dramatically. You no longer have to worry about print-related costs like paper, toner, staples, and filing cabinets. And your company no longer has to rent additional office space for storing your archived documentation for the next 7 years or more.

DMS Is Always Compatible

When all of your employees are using company equipment, it’s easy to establish uniformity. After all, your IT department will simply install the same operating software and programs on each machine. But when your company makes the switch to BYOD, it’s important to choose programs that are compatible with different devices.

Fortunately, document management software can be used on any device that has an internet connection. That’s because the files are stored in the cloud.

Making the Switch to BYOD

Whether you intend to access your DMS from outside of the office or not, there are many other advantages to managing your documents with eFileCabinet. Why don’t you give it a try today?

By | 2016-12-15T11:59:13+00:00 December 7th, 2015|
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