by Eric Cuthill
No matter what type of business you run, the need for data and document management is like the rising and setting sun. It is something that needs to happen on a regular basis to be efficient, but often it is not managed or worked on daily. Many companies will go days, weeks, months, and years before they feel the effects of their choice to either ignore their documents or to effectively manage their documents and data. It isn’t until these effects are felt that companies know the limitations or benefits that their chosen data or document management plan has.
I have worked with a number of companies over the last 2 years who are in the process of changing and updating their plans. This need to change course is caused by audit results or customer requests for information. When these companies are unable to perform satisfactorily, they pay the consequences. Unfortunately, many of these companies had to experience the pain of paying massive fines before they looked into making a change. These companies found that they need a better way to search for their data and documents, while maintaining a record of who has had access to the files. This is typical for any business that deals with records pertaining to compliance needs in a variety of industries. In addition to the access records, they often find that they need to limit the items that individuals or groups have access to within their chosen management plan.
When time is taken to diligently search for data and document management software that suits your business plan, you can search through a wide variety of software that range in price, from free to costing an arm and a leg. The variety of features and amount of work required to set up and maintain these systems also varies, from needing everything to be manually configured or added on, to having tools that are ready to go the day the software is installed. Like many things in life, you get what you pay for. If you want a system that is cost-effective, easy to use and maintain, and has the features that will allow you to meet your compliance needs, eFileCabinet is the clear choice.
eFileCabinet has role-based security, audit trails, and a comprehensive search that allows you to easily find the items you need. The software also allows you to store any file that you can on your computer into the software while allowing for individual indexes to be used to search for the files. It also has a familiar layout for users of the Microsoft Office Suite of applications, so your employees will not feel uncomfortable when using the software. eFileCabinet does all this and more without breaking the bank and provides world-class support, training, and implementation options.