eFileCabinet

Document Management Software

Construction Industry

If you want to go completely digital and find files incredibly quickly and easily, eFileCabinet’s construction document management software can bring you into the new school standard of construction operations, particularly at the document level.

Handling bid documents, construction loans, contractor information, and other projects, and ensuring success with a Critical Path Method (CPM) Schedule, is made easier with eFileCabinet’s construction document management software.

Even the most prepared builders and contractors in the construction industry face the challenges of uncontrolled growth, inefficiency, inadequate planning and under-capitalization; all of which can have a negative impact on maintaining and growing a construction business.

And even construction companies experiencing great success today know that there is always a way to get better. However, only the best construction companies look at information and construction document management as a means of growing their business, and aligning their environmental standards with Leadership in Energy and Environmental Design (LEED) strictures, including certification programs of the U.S. Green Building Council (USGBC).

With compliance and collaboration demands across multiple geographic job sites, tightening regulations, productivity barriers, and the struggle to secure government funding for projects comes the need to manage information intelligently.

You collect and manage a monster load of data every day: supply quotes, client information, marketing data, payroll notifications, employee HR information, building specs, land details—your paper-heavy world could use a makeover from Rubex by eFileCabinet: the construction industry’s best bet to securely automate, organize, and mobilize information management.

Rubex by eFileCabinet Solves the Construction Industry’s Documentation Problems

Automate, Organize, and Mobilize

Whether your construction business is large or small, eFileCabinet delivers a robust, effective system to electronically capture, manage and protect business-critical data in a flexible yet controlled way, letting you:

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Keep everything in one place

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Waste less time

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Eliminate lost or misfiled construction documents

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Work from anywhere

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Facilitate compliance and ensure security

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Automate redundant processes

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Control access and track construction documents

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Save space and money

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Fast-track construction document turnaround

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Maximize performance

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Expand your construction business

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Handle bid documents, construction loans, and more

Your Construction Company with a Solution as Strong as Your Team

Construction workers are durable, efficient, tough, and practical—virtually everything paper isn’t. Streamline your workload and your workflow with eFileCabinet’s robust construction document management system.

We’ve probably saved some in paper. But the time . . . I don’t know how to put a price on that. Time is key to us. The benefits to us internally have been huge.

Rubex to the Rescue

Today’s technology can simplify all cycles of document management. Here are just a few of the eFileCabinet DMS superpowers that can help make your job significantly easier:

Workflow

Chances are you work with lots of repeated documents in repeated patterns. Automated workflow will save you lots of hands-on time, as documents are automatically routed from creation/collaboration, revising, and versioning, to evaluation and approval.

In a business sense, “workflow” can refer to any controlled and repeatable pattern of processes that a project passes through to reach completion. In document management, “workflow” refers to the process of moving documents through an organization.

With eFileCabinet, you can design workflows that are as simple or complex as your department requires. You can also establish multiple workflows, making it easy to map out automated file routing for the different types of documents you produce or receive on a regular basis.

Zonal OCR

Optical Character Recognition makes going (and staying) paperless with eFileCabinet easy. The equivalent of a virtual office assistant, Zonal OCR automates the electronic capture, storage, retrieval, and naming of documents in the eFileCabinet construction document management system. A perfect solution to use in tandem with one of our scanning partners’ solutions (which we’ve been permitted to sell below regular MSRP rates), Zonal OCR is a records manager you can keep off the payroll.

Work From Anywhere

Rubex is a SaaS system that operates from the cloud. This means you can use Rubex from nearly any device with an internet connection. Access Rubex from a web browser, desktop application (PC/Mac), or mobile application (iOS/Android). Security protocols allow you to work through the web with peace of mind. Encryption means you can connect without compromise and get your work done from the office, from home, or on the road.

Effectively Handles

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Team Communication
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Multiple Site Locations
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Building specifications
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Certificates of Insurance
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Ever-changing Regulations
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Materials & Supply Lists
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Permits
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Quotes
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HR Documents
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Bid Documents
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Building Contracts
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Accounting Information

Leave Competition in the Dust

The construction industry is fast-paced and competitive. These facts are proof:

  • The U.S. has the second largest construction market in the world.
  • There are currently over 7 million production workers in the U.S. industry.
  • The usage of automation on the construction site and in the office is surging.

Access your construction documents, blueprints, building specs, permits, and supply lists from any place there’s an internet connection with Rubex. Get a free demo of Rubex by eFileCabinet.

Securely put all the paperwork you’d otherwise have to haul to your site in your pocket with the eFileCabinet mobile app. Read the review.

If you want to stop auditing and reviewing documents in person at your organizations’ various sites and locations, maintain compliance, and regain control of the unstructured information in your company, Enterprise Access will help. Get a Free Enterprise Access Demo.

Having a document management system is a great way to keep personnel files, payroll data, OSHA 300, I-9’s and anything else you can possibility think of to scan. It is so nice to have a personnel file at your fingertips at your desk. It is easy to email information to managers or legal inquiries. We don’t have to have multiple file cabinets to store files. We save money by not having to purchase more cabinets and having a place to put the cabinets. There are fewer misfiled documents. Multiple people can look at the same file if necessary. There is not a year-end purge to store terminated employee files away in some warehouse. Files are secured.

Our organization is so much better. We’ve probably saved some in paper, but the time…I don’t know how to put a price on that. Time is key to us. With eFileCabinet, the benefits to us internally have been huge. We’re a small company, and I thought the software would be tailored to big companies, but it’s not. It caters to everybody, no matter how big your business is.

Most popular for a reason

Best mobile document management awardNo. 1 document management on CrowdReviewsCapterra's #1 Document Management Software 2017 Reader's Choice Awards - document management Top 10 silver and excellence reviews on document managementVerified quality award to eFileCabinet document management

Ready to Take the Next Step?

This industry journey only scratches the surface of what Rubex by eFileCabinet can do. Document management software can do incredible things for your business, not just allowing you to cut out paper, but also giving you the opportunity to streamline your everyday processes so you save more time and money. Features like secure file-sharing, eSignatures, mobile access, and automation tools, make this an all-in-one centerpiece for any business of any size, in any industry.

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