Cloud-Based Document Management Software 

Just What the Doctor Ordered

Going paperless is almost as popular today as sporting a mullet was in the 80s. The Salt Lake Tribune reported in 2011 that “Nearly 74 percent of [Utah’s] health clinics are paperless—with basic or fully functional IT systems—compared to 51 percent nationally.” Think of what that number looks like now!

Why are medical professionals making the switch so quickly? Besides finally getting rid of the avalanche of paperwork overtaking the office, there are several practical reasons for converting to Cloud-based document management:

Speed Up Processes

When you think of a doctor’s office, you likely don’t think of the word “fast.” And that’s a good thing—we all want a doctor who gets the diagnosis right because he or she is patient and careful. But not everything in the office has to be slow, especially when it comes to paperwork.
Electronic record-keeping makes processes much more efficient, cutting down on the time it takes to store and retrieve important documents. That’s less time in the waiting room and more time doing more important things.

Save Time, Money, and Energy

As we mention here, the average company spends $20 in labor costs filing each paper document, makes 19 trips to the copy machine to copy the original, and loses one out of every 20 documents. Then, each lost document takes an average of 25 hours to recreate. What a waste. Cut back on Tylenol and time wasted by putting it online once, where it will never get lost.

Prevent Disaster

tornado papers files

No one believes in preventative measures more than doctors, physicians, and healthcare providers. Shouldn’t that kind of caution extend beyond the scope of healthcare?

eFileCabinet’s CEO Matt Peterson published an article titled, “The Importance of Cloud-Based Document Management Solutions for Disaster Preparation.” In his article, Peterson makes a few well-worded points:

“When natural disasters strike and result in prolonged power outages, fire, and water damage, most businesses are unprepared for the complete destruction of all locally stored data. Hurricanes, earthquakes, and tornadoes bring large-scale devastation that can destroy entire offices, backup tapes, and hard disk drives. Damage from secondary causes, including fire, water, lightning, and blackouts, has the potential to cripple operations severely and, in extreme cases, to prevent any form of data recovery.”

Not only do we need to be aware of potential natural disasters, we also need to be wary of persons-related disasters as well, including “unauthorized access, tampering, and pilferage.” Secure document management software can take care of these issues, stopping all disasters from doing harm to your documents.

Reduce Human Error

The LAST thing we want to hear a healthcare professional say is, “Whoops.” Why shouldn’t that apply to documents too? With an electronic filing system, the margin of error is decreased until it’s almost nonexistent. And if someone makes a mistake and files a document in the wrong place, it’s easy to find again with eFileCabinet’s comprehensive search feature. Problem solved.

Maintain Patient Confidentiality

Physicians don’t need to endure the hassle of getting the right documents to the right person anymore. Doctors and nurses can set patients up with access to their own files online, which are encrypted and password-protected. Security and safe file-sharing have never been easier.

Get Results from Home

patient home care file accessOne of the biggest pains of getting results from the doctor’s office is having the disgruntled patient come in over and over, becoming more irritated each time. This doesn’t have to be an issue any longer. Patients can now receive their lab reports, lab results, x-rays, scans, etc. in digital format from anywhere with an internet connection. Doctors can also review important files from anywhere in the world, lessening the amount of time they have to spend in the office. As more and more aspects of healthcare move to the Cloud, both doctors and patients are discovering the convenience this offers.

See What the Doctor Ordered (for you)

About eFileCabinet

eFileCabinet is a leading provider of electronic document management software for small to mid-sized businesses, as well as for HR departments of larger businesses. With electronic sharing capabilities and paperless filing, you can cut out pounds of paper and save your business time and money. With features like eSignatures, optical character recognition, instant electronic sharing and cloud-based file storage, eFileCabinet can bring your office into the paperless era.

Connect with us online to learn more.