What is Cloud-Based Document Management Software?

Cloud document management means taking your paper files, copies, and digital records and organizing them with the click of a mouse. It’s hassle-free, secure, and gives you the freedom to stay organized and on top of your to-do list. The mentality of, “I’ll get to that later,” no longer applies, with quick and secure file sharing, smooth sophisticated organization tools, and cloud storage to keep your physical space and your computer memory free and uncluttered.

eFileCabinet’s cloud document management software will revolutionize your office, department, and industry. eFileCabinet’s software, Rubex, is a cloud document management software that makes sharing, organizing, and safeguarding your files easy and economical.

Besides finally getting rid of the avalanche of paper, files, records, and documents overtaking the office, there are several practical reasons for converting to cloud document management software.

Speed Up Records Processes


Cloud-based document management software makes records-keeping processes efficient, cutting down on the time it takes to store and retrieve important documents. It increases workflow. That means less time and money wasted hunting for lost documents and more time spent getting work done.

The Cost of Mismanaged Documents


The average company:

  • Spends $20 in labor costs filing one paper document
  • Loses one out of every 20 documents
  • Takes 19 trips to the copy machine to copy the original document
  • Wastes 25 hours to recreate each lost document

Paper documents are eating up your time and money as you chase down important files and records. Never lose another file and keep document sharing worry-free and secure. eFileCabinet’s software platform is the perfect solution.

Prevent Document Management Disasters


On-premise document management is at risk of being lost forever if a disaster were to hit. Preventative measures are key to ensure that all documents are safe.

eFileCabinet’s CEO Matt Peterson published an article regarding this topic saying, “When natural disasters strike and result in prolonged power outages, fire, and water damage, most businesses are unprepared for the complete destruction of all locally stored data (paper documents, files, and records.) Hurricanes, earthquakes, and tornadoes bring large-scale devastation that can destroy entire offices, backup tapes, and hard disk drives and in extreme cases, prevent any form of data recovery.”

Not only do we need to be aware of potential natural disasters, but we also need to be wary of personnel-related disasters as well. This includes “unauthorized access, tampering, and pilferage.” Secure document management software can take care of these issues, stopping all disasters from doing harm to your documents and records.

Reduce Human Error


By using an electronic filing storage system, human error is decreased drastically with collaborative file sharing and role-based security options. And if someone makes a mistake and files a document in the wrong place, it’s easy to find again with eFileCabinet’s comprehensive search feature.

Manage And Maintain Confidentiality


Companies don’t need to endure the hassle of getting the right documents to the right client or employee anymore. With the click of a button, you can set up clients, partners, and vendors with access to their own records online, which are encrypted and password-protected. Security and safe file-sharing have never been easier with our cloud-based document management system.

The Cloud Gets You Results from Home


One of the biggest pains of getting results is having clients and buyers come in repeatedly. Thanks to cloud storage, clients and customers can now receive their contracts, bids, white papers, contact lists, etc. in a digital format from anywhere with internet connection. Employees can also review important files from anywhere in the world, lessening the amount of time they have to spend in the office. As more and more aspects of business move to the cloud, both companies and employees are discovering the convenience of cloud-based document management, making remote work simple and secure.

About eFileCabinet

eFileCabinet is a leading provider of electronic document management software for businesses of any size. It removes the frustration of company silos for fast sharing to upgrade processes to get the job done fast with better quality results. With cloud-based electronic sharing capabilities and a paperless filing system, you can cut out pounds of paper and save your business time and money. With features like eSignatures, optical character recognition, instant electronic sharing, and cloud-based file storage, eFileCabinet’s software can bring your office into the digital era.

Connect with us to see how it works.