Document Management Software
City and County Government
As a governing body, your organization seeks to protect your community, meet economic needs, provide service, and ensure a high quality of life to all citizens. But to do so requires paperwork! LOTS of paperwork! Resources are spent responding to public information requests, retrieving documents from records rooms from off-site storage, preserving public records, complying with record storing regulations, and maintaining archives of maps and drawings. The solution for all of this is simple! Use eFileCabinet city government document management software, the trusted document management solution for hundreds of cities nationwide. We can help you better serve your citizens and improve your city’s efficiency!
How Much Paper Do You Use?
Did you know that the average office worker uses 10,000 sheets of copy paper each year? Government employees are no exception. Whether you’re in a small city government or work at the county level, the waste of paper is something you can’t overlook.
Even small cities with half a dozen employees are burdened with managing and filing paperwork.
Is paperwork really that big of a deal? Yes, and you’ll realize just how much time it consumes once you’ve implemented city government document management software to overcome operational barriers. Think of your demanding workload! Your day is filled responding to requests for instant access to public records, keeping city government records protected, maintaining archives of maps and drawings, serving your community and more. As you face these demands throughout your local government — do you really have the time to file, sort, and sift through thousands of documents? No.
Rubex by eFileCabinet Helps City and County Governments
Rubex by eFileCabinet is the SOLUTION! Let us help you save time, facilitate compliance, and reduce costs, as we help you simplify processes, regain valuable work space, and serve your citizens!
There’s never been a better time to consider going paperless, or to change to the best Document Management System on the market. Whether you prefer an on-premise or in-the-cloud solution, eFileCabinet’s city government document management software will make your life easier. We’ve had many government entities enhance their Finance, Human Resources, Utilities, Land Management, Public Safety, and administrative operations by reducing paperwork. These improvements have led to greater citizen satisfaction and significant reductions in operating costs.
We know you are paper-heavy with file rooms full of important documents related to keeping your municipality operating as efficiently as possible.
Having a document management system is a great way to keep personnel files, payroll data, OSHA 300, I-9’s and anything else you can possibility think of to scan. It is so nice to have a personnel file at your fingertips at your desk. It is easy to email information to managers or legal inquiries. We don’t have to have multiple file cabinets to store files. We save money by not having to purchase more cabinets and having a place to put the cabinets. There are fewer misfiled documents. Multiple people can look at the same file if necessary. There is not a year-end purge to store terminated employee files away in some warehouse. Files are secured.
Poor government document management means unnecessary chaos, poor services to citizens, and costs to your budgets.
Don’t put your city, county, and your citizens at risk. Make sure you are using the most secure, robust, and user-friendly document management system available.
You won’t believe how easy it is to go paperless!
Would you like help setting up your county or city government entity with document management software? Call eFileCabinet at 801-374-5505, chat with us on this page, or fill out the contact form to have one of our experts get in touch to help you.
Before I started using eFileCabinet, I had three physical file cabinets and the paperwork was continuing to build. In any given week, I would spend at least an hour a day searching for old files and filing new information. Since implementing eFileCabinet in January of 2014, I now spend under 20 minutes a week finding and filing the appropriate items electronically. Better yet is the mobile application that allows me to talk with a client on the road, find the information they need on my iPhone through the eFileCabinet App, and get them an answer in minutes instead of usually the next day.
Ready to Take the Next Step?
This industry journey only scratches the surface of what Rubex by eFileCabinet can do. Document management software can do incredible things for your business, not just allowing you to cut out paper, but also giving you the opportunity to streamline your everyday processes so you save more time and money. Features like secure file-sharing, eSignatures, mobile access, and automation tools, make this an all-in-one centerpiece for any business of any size, in any industry.