Information is everything. In today’s world, the digital landscape has made paper documents obsolete, and to an experienced hacker, this information may be well within reach. For companies in particular, if information gets in the wrong hands, it could be detrimental to profits and security. Luckily, there are standards for businesses to follow to prevent security attacks.
In 1995, the UK Department of Trade and Industry wrote what’s called the BS 7799 Security Standard, which outlined practices to help companies around the world secure their information. This standard later branched off into three parts, and—having over 127 controls designed to protect any business from attack—it is the most used security standard in the world today. The first part was called the ISO/IEC 1799.
The second part was published in 1999, which explained how to set up and run an Information Security Management System. It was called the IS0/IEC 27001. Spanning the whole lifetime of the security system, it outlines how to establish one along with how to maintain and improve it. Among the topics of this second part is document management.
Normally businesses would put their documents in file cabinets on-site. Having a physical file cabinet is risky because all a thief has to do is break into an office to obtain information. eFileCabinet is a company that can help businesses to not only eliminate this risk but also to become compliant with the BS 7799. What eFileCabinet does is help companies scan physical documents into a computer and then safely store them in a database for access by the authorized users.
The 3 big components the BS 7799 is concerned with are having information readily available, being able to dispose of unused information, and securing the information that will be in use. Because eFileCabinet can digitally search documents for certain keywords, this makes information readily available. Instead of physically throwing away documents or DVDs, disposing of unused digital documents is as easy as pressing the delete button. Finally, eFileCabinet has a feature called SecureDrawer, which password protects any document that could have detrimental side effects if it falls into the wrong hands. So when documents are being emailed back and forth, they’re easily encrypted to safeguard against attack.
eFileCabinet is also compliant with the Code of Practice for Information Security Management. The Code of Practice makes it clear that it isn’t enough for a company to simply sign a contract with a security provider; they must work with that provider to develop a solution that works for them specifically. Luckily, eFileCabinet has custom consulting to tackle a variety of business needs. Also, the code specifically states there must be a clear hierarchy of people with access to sensitive documents. With its password encryption, eFileCabinet can make this happen for any business.
Overall, eFileCabinet complies with the BS 7799 along with many others like HIPAA, FINRA, and the SEC.