We talk a lot about all of the benefits you’ll get from converting to a paperless office, but that’s to be expected. After all, it’s what we do, so of course we’re going to talk about it as much as we can. But do all of the benefits we promise actually pan out once you start implementing the paperless business model? We decided to find out, and we asked our customers if the benefits we promised actually came to fruition. Here’s what they had to say:
Benefit #1: Saving Space
Ballard and Company, LTD, CPAs, is the largest sole-proprietor CPA firm in Arkansas, and they’re able to compete for clients all over the country. Before they went paperless in 2006, they were packed in with paper. “We had over 25 filing cabinets,” says Patrick Ballard, owner and CEO. “Now we’ve only got 8 or 9 filing cabinets, and most of them are empty except during tax season. eFileCabinet really makes our job so much easier. I can’t imagine anybody functioning in this day and age not being paperless. If we had not gone paperless we would have 40 to 50 filing cabinets today.” That’s a lot of office space saved!
Benefit #2: Increasing Productivity
Raleigh General Hospital is an acute care hospital and the largest provider of services in southern West Virginia. Chris Beebe, Director of Human Resources and Education, successfully transitioned his departments to paperless shortly after he was hired. “I can find a file so fast it’s ridiculous,” he raves. In fact, he’s timed it, just for fun. “It takes me 10 seconds to find a document. 12 if I need to print. It’s simple and seamless, and all done without having to leave your desk. There’s no time wasted. They say that to be more efficient, you should only touch paper once. We don’t even have to worry about that. There’s no mess on your desk, it’s right there on your screen, just a couple of clicks away.”
Benefit #3: Making Compliance Easy
Many industries are highly regulated today, especially the medical field. Deanna Hancock, owner and founder of DMH Contract Nursing Services, PLLC, in Oregon is all too familiar with the difficulty of keeping her paper-heavy business in compliance with HIPAA laws while providing excellent patient care. eFileCabinet has completely changed her ability to do business, and saves about half of all time previously spent on paperwork. In addition to cutting the workflow process in half, she says, “I’ve reduced my liability with HIPAA. It’s a huge benefit.” She also estimates that she’s been able to recoup about 20% more in billing by documenting more accurately and much more quickly.
Benefit #4: Being More Secure
With 8 branches spread over 2 states, going paperless became a top priority for Western AgCredit, ACA, the largest financial institution servicing agriculture in the state of Utah. “We’re very interested in security of customer information,” says David Brown, COO. They use eFileCabinet’s award-winning client web portal, SecureDrawer, which allows them to share information easily and with complete security. “One of the main reasons we’re going paperless is so that we have more options for loan delivery in the future. Many of our customers live in outlying, rural areas, far from one of our branches. eFileCabinet facilitates us being able to deliver credit in an electronic format as easily as we can deliver credit to people who live close to our offices.”
So there you have it, straight from the people who have implemented eFileCabinet in their places of business. Going paperless truly does deliver all of the promised benefits and more. To see our complete compilation of paperless benefits and customer testimonials, click here. And if you’re ready to start cashing in on these benefits yourself, just fill out the form on this page for a free demo of our software.