Document Management Software

Automotive Dealership

Automotive document management software has helped auto dealerships triple profits since 2008. However, the industry will not continue to grow exponentially without widespread adoption and use of document management software in auto dealerships. Want a more specific example? Check out how Westside Auto Pros used eFileCabinet to turn a weekly, 8-hour long process into a 10-minute process.

Speaking of processes, to stay competitive, an automotive dealership must provide superb customer service while improving its processes, and that is why Rubex by eFileCabinet is your solution! Save time filing and retrieving important automotive documents for inquiries, save money on expensive commercial real estate, paper, labor, and other associated costs, and better serve your clients by accurately tracking necessary documents. Rubex is the trusted solution for many small organizations and departments within larger organizations that want to go paperless and reduce operating expenses.

Rubex by eFileCabinet for a More Profitable Auto Dealership

Rubex Helps Auto Dealers Manage


Sales-Related Paperwork


Employee/Staff Documents


Deal Jackets


Title & Lease Applications




Warranty Claims


Parts Orders


Proof of Delivery


Repair Orders


Maintenance Records


Customer Information


Credit Applications


DMV Documents


Technical Manuals


Compliance Information


Marketing Materials


Lots of Other Auto Dealership Documents

With higher employment rates, better credit scores, and lower gas prices, automotive reports forecast that the automotive industry will sell a lot of automotive inventory over this year.

But as auto dealerships know, the sales process is innately paper intensive, right? But it doesn’t have to be. 

You probably have multiple file cabinets, maybe even rooms full of automotive documents, occupying expensive real estate in your auto dealership.   When you need to find something – deal jackets, repair orders, warranty claims, or historical documents for inquiries anxiety arises as you dig through files, murmuring, “Where is that document?!”   What you need is a centralized electronic automotive document repository.

eFileCabinet helps you stay competitive as you save time and money by streamlining processes, regaining space, and serving your clientele.

Before I started using eFileCabinet, I had three physical file cabinets and the paperwork was continuing to build. In any given week, I would spend at least an hour a day searching for old files and filing new information. Since implementing eFileCabinet in January of 2014, I now spend under 20 minutes a week finding and filing the appropriate items electronically. Better yet is the mobile application that allows me to talk with a client on the road, find the information they need on my iPhone through the eFileCabinet App, and get them an answer in minutes instead of usually the next day.

There’s never been a better time to use the best auto document management software on the market. Whether you prefer an on-premise or in-the-Cloud solution, Rubex by eFileCabinet will help make your auto dealership’s operations more efficient.   We’ve helped hundreds of other automotive dealerships enhance their F&I, HR, Service, Parts, and other departments to drive down the cost and hassle of managing paper.

Rubex Has the Features Customers Love

Ease of Use

A simple, user-friendly interface


Improve customer service and waste less time with this feature included in your eFileCabinet subscription.


Maximum security include SSL/TLS encryption, 256-bit AES standard, and Secure Socket Layer (SSL) technology.

Fast and Safe

Never worry about the security of your files or webmail again – it’s network file sharing made easy.

Digital Signatures

Use your finger, a mouse, or a scanned image for hassle-free digital signatures.

Automated Workflow

Streamline or eliminate redundant tasks with a powerful, intuitive workflow tool.

How Does It Work?

It’s as easy as email—but infinitely more secure. Rubex by eFileCabinet gives you a protected way to share automotive documents with customers and coworkers alike. With just a few clicks, you can instantly share legal documents and collect digital signatures, all within an encrypted portal and right from the document management interface.

Additionally, Rubex boosts web marketing efforts for you, so you don’t have to. The custom domain name you receive with a Rubex account will drive more traffic to your firm or business’s page and increase your relevance in search engines like Google and Bing, meaning the potential for more business. It also offers custom branding options for your firm.

Rubex to the Rescue

Today’s technology can simplify all cycles of document management. Here are just a few of the eFileCabinet DMS superpowers that can help make your job significantly easier:


Chances are you work with lots of repeated documents in repeated patterns. Automated workflow will save you lots of hands-on time, as documents are automatically routed from creation/collaboration, revising, and versioning, to evaluation and approval.

In a business sense, “workflow” can refer to any controlled and repeatable pattern of processes that a project passes through to reach completion. In document management, “workflow” refers to how documents move through an organization.

With Rubex, you can design workflows that are as simple or complex as your business requires. You can also establish multiple workflows, making it easy to map out automated file routing for the different types of documents you produce or receive on a regular basis.

Zonal OCR

Zonal OCR is the equivalent of an extra-speedy virtual assistant specializing in data entry. Using basic OCR—optical character recognition—Zonal OCR recognizes and auto-populates data. It even automatically files the document in Rubex by eFileCabinet according to your document template structure. Setting up Zonal OCR is easy, and it takes much less time than training a new employee to manage data entry tasks.


Rubex is a SaaS system that operates from the cloud. This means you can use Rubex from nearly any device with an internet connection. Access Rubex from a web browser, desktop application (PC/Mac), or mobile application (iOS/Android). Security protocols allow you to work through the web with peace of mind. Encryption means you can connect without compromise and get your work done from the office, from home, or on the road.

You won’t believe how easy it is to go paperless with auto document management software. Cut more paper from your dealership and increase the speed to better customer service, better efficiency, and better profits.

Don’t put your auto dealership at risk. Make sure you are using the most secure, robust, and user-friendly auto document management software available.

Do what you do best. You sell the cars. We’ll manage the paperwork.

Ready to Take the Next Step?

This industry journey only scratches the surface of what Rubex by eFileCabinet can do. Document management software can do incredible things for your business, not just allowing you to cut out paper, but also giving you the opportunity to streamline your everyday processes so you save more time and money. Features like secure file-sharing, eSignatures, mobile access, and automation tools, make this an all-in-one centerpiece for any business of any size, in any industry.

Call: 877-574-5505