Successful Assisted Living Centers
All assisted living centers share a universal ideal — to enrich the quality of their residents’ lives.
But if you’re like most organizations in the assisted living industry, quality patient care requires paperwork. LOTS of paperwork.
You probably have multiple file cabinets, maybe even rooms full of private documents, occupying valuable and expensive real estate. Files pile so high and deep that when you need to find something—an ADL assessment, physician notes, or a license—panic ensues as you dig through files, murmuring, “Now where is that document?!” Your time helps enrich your residents’ lives, but time spent managing paperwork yields little return.
eFileCabinet is the SOLUTION!
Let us help you save time, facilitate compliance, and reduce costs, as we help you simplify processes, regain valuable work space, reduce clutter, and serve your clients!
There’s never been a better time to consider going paperless, or to change to the best Document Management System on the market. Whether you prefer an on-premise or in-the-Cloud solution, eFileCabinet 2015 will make your life easier. We have helped hundreds of assisted living centers, senior/elderly centers, and rest homes successfully reduce paperwork from their operations.
Having a document management system is a great way to keep personnel files, payroll data, OSHA 300, I-9’s and anything else you can possibility think of to scan. It is so nice to have a personnel file at your fingertips at your desk. It is easy to email information to managers or legal inquiries. We don’t have to have multiple file cabinets to store files. We save money by not having to purchase more cabinets and having a place to put the cabinets. There are fewer misfiled documents. Multiple people can look at the same file if necessary. There is not a year-end purge to store terminated employee files away in some warehouse. Files are secured.
Due to all the laws and regulations regarding ‘protected information,’ we were being overrun with paperwork, and physical storage space was becoming a real issue. Also, new laws require a more secure and paperless method of keeping PI documents so we needed to look for options that meet requirements of industry. Being a small business, our resources are much more limited than the larger healthcare providers and many of the options were too far out of our price range to be viable. Our IT consultant recommended eFileCabinet and worked to make sure that it could be adapted for our industry. The most fantastic part of eFileCabinet so far is getting rid of all the hard copies of documents and thus clearing out tons of stuff that has taken up so much physical space! Secondly, since eFileCabinet is already in compliance with federal and state guidelines for storing protected information, I did not have to create our own separate procedures for this. The documentation that eFileCabinet provides in terms of compliance was greatly helpful! We are now able to scan our documents into the system in a very timely manner and provide customers with a much more efficient turn-around time for the data summary.
We have probably scanned in more than 10,000 pages so you can imagine the physical space all those docs were taking up! I think the biggest economic impact for us will be in maintaining current customers and attracting new customers because we are in total compliance with all new laws and regulations.