Document Management Software

Accounting Department

Accounting departments in the modern world face far more challenges than tabulating accounts receivable and accounts payable columns, so why rely on a business medium (paper documents) allowing your accounting department to do only those two things efficiently?

With Rubex by eFileCabinet, you can keep everything in one place and automate the processes that bog you down.

We know that change can be scary as it affects the precision that accounting departments deeply value and find in the traditional methods of conducting business. However, if enough accountants made the switch to Rubex paperless software—and in positive enough fashion—to earn us the 2019 Expert’s Choice award from Finances Online, so can you: It’s far easier than making it to the end of our written testimonials page. Going paperless is more cost-effective than ever, and guaranteed to ensure a long-term return on investment.

Rubex by eFileCabinet Helps Accounting Departments


Boost efficiency and increase organization


Best-in-industry document security and automatic backup


Compliance with governmental and industry regulations


Full integration with your favorite tax and accounting document management software


Eliminate expensive real estate needed for physical documents


Greatly simplify audits and the auditing process


Complete mobility—work anytime, anywhere, with your entire office on your device

eFileCabinet: Made by a CPA

Tired of watching his expensive, paid-by-the-hour accountants spend their day going back and forth between filing cabinets, James Blaylock developed an efficient system specific to the accounting profession’s needs. His friends in the industry caught wind and just had to have the same system. So 2001, Blaylock founded eFileCabinet to make his software available to not just accountants, but everyone. If you want to simplify meeting Generally Accepted Accounting Principles (GAAP), eFileCabinet accounting document management software provides an easy way to make it happen.

“A Tax Preparer’s Dream”

Gloria Hill of Hill and Associates in Palm Springs, California echoes the sentiments of thousands of accounting professionals and CPA’s who use eFileCabinet Document Management Software every day to be more profitable and efficient. Gloria and her team had to organize and reorganize paperwork so they can refer to it at a later date, but that work takes away from their ability to do the rest of their jobs. eFileCabinet transformed how her firm got work done.

“I provide my clients better service, more quickly by using eFileCabinet.”

Want more billable hours? Use Rubex by eFileCabinet.

Time during tax season is a very expensive time. You can make more money, but you can’t make more time. 10 or 15 minutes per return may not sound like much, but during tax season that is pure gold. If you figure about 800 returns, that amounts to 200 hours. Or 5 more weeks! The savings on 800 returns including paper, toner, printer wear, and labor would have to exceed $5,000.

James T. Scherer


The Accounting Professional’s Secret Weapon: Secure File-Sharing

How do you send and receive files from clients, partners, or any other outside party? Do you know the risk associated with sending confidential information via email? Or the potential liability of a flash drive?

If you are sending or receiving documents via email, flash drive, fax, or snail mail, your department is liable for any breach of information. That’s a business-breaking risk that is easily avoidable with Rubex’s award-winning file-sharing feature.

Technology: Accounting Tools for Success

While the principles of accounting may not have changed much over the years, regulations, best practices, and technology have changed significantly. Whether you’re relatively new to the industry or you’re an industry veteran, taking advantage of technological advances is key to your success.
Download our popular article Things I Wish I Knew When I Became an Accountant, an interview with highly successful CPA’s and Accounting Professionals.

What are the best tools for success in today’s accounting world? Read our article What Did You Spend Your Tax Season Working On?

Customer Testimonials

In the business world today, there are mountains and mountains of paperwork. Being able to limit and severely reduce our paper file storage has amounted to savings of thousands of hours and dollars. The ability for our PM’s to be able to search for a document their smartphone or tablet while on the job and find the document/invoice/proposal/bid/change order, etc. is invaluable and hard to put a dollar amount on! There are many DMS software programs out there, but eFileCabinet is perfect for our enterprise!

Julie M.

Accounting Manager

I have used this software since 2005 and it has never failed me, it’s easy to use and saves me tons of paper and time. I keep all of my important docs and my clients docs on eFileCabinet. Best software I have every purchased!  Cons- absolutely NONE! Saves time, paper, and money.

Jim D.


Ready to Take the Next Step?

This industry journey only scratches the surface of what Rubex by eFileCabinet can do. Document management software can do incredible things for your business, not just allowing you to cut out paper, but also giving you the opportunity to streamline your everyday processes so you save more time and money. Features like secure file-sharing, eSignatures, mobile access, and automation tools, make this an all-in-one centerpiece for any business of any size, in any industry.

Call: 877-574-5505