Take Your Business Paperless Before It’s Too Late
Last month, the Wall Street Journal did an article on the inevitable future of the paperless office. For the first time in the history of industrial America, paper consumption among businesses and consumers has declined, and the trend is only expected to strengthen as paperless office software adoption increases.
Here are 12 reasons why the paperless office is the future of business in all industries, and why shifting to a paperless work environment will soon become a necessity for all organizations wishing to remain competitive.
5. The Paperless Office Will Become the “Smart” Office
There’s a smart car, a smart phone, and a smart home. Why would the outcome for an office be any different? In fact, part of the smart phone’s increasing “smart factor,” is the fact it can facilitate workers’ ability to put their office in their pocket.
Paperless office software delivered via a free mobile app feature lets its users access, work on, and share crucial files from any place there’s an internet connection, and—most importantly—without paper.
4. Paperless Trade Treaties Have Already Begun
A paperless trade treaty opened for consideration on October 1, 2016 At the United Nations Headquarters in New York. Entitled as the Framework Agreement on Facilitation of Cross-border Paperless Trade in Asia and the Pacific, this treaty is predicted to net over $250 billion every year in United States profits.
However, in order for these gains to be realized, domestic businesses with both domestic and especially international foothold, must follow the paperless organization order, relying on paperless office software to get up-to-speed with the increased national efficiency paperless trade treaties will provide.
3. There’s Already a World Paper Free Day
That’s right. Not a statewide paper free day, nor a nationwide paper free day—a World Paper Free Day.
The Association for Information and Image Management (AIIM) is hosting a World Paper Free Day on November 4, 2016, as part of its initiative to help businesses go paperless, become more efficient, reduce environmental footprint, and ultimately become more profitable.
2. Legislation will Crack Down on the Environmental Problems of Paper-dependent Offices
If we can, for a moment, liken AIIM’s World Paper Free Day to a gentle tap on the shoulder of small businesses, impending legislation will be a punch in the face for companies that have failed to adopt paperless office software on their own accord.
When all the trees have been cut down and water supply has been stymied, legislators will crack down on economic production processes—especially as government administration becomes increasingly democratic.
However, not all legislation will be bad for companies that are prepared. There are very few things in the contemporary marketplace that are both profitable and beneficial for the environment, but taking your business paperless through paperless office software is one of them.
1. If You’re Smart About it, There Are Zero Drawbacks to Being Paperless
There are plenty of drawbacks one can dream up about the downsides of paperless, and, while we respect the fear that comes with drastic change, that fear regarding the paperless office is misplaced. There are no real drawbacks to taking your office paperless.
Remember to use what you’ve bought.
Most companies have a positive experience going paperless, but every single company that goes paperless and regrets the decision has done the exact same thing—they buy the software, then never use it—expecting profits to fall out of the sky as their vendor has promised.
we’ve all relied on paper our entire lives, so letting go of it and completing tasks via a completely different medium is something that is as easy to forget as it is easy to lose profit from—we get it. But if you don’t remember to use what you’ve bought, it will never return profit for you.
Setting up a process, some kind of incentive program, by which employees do not rely on paper once paperless office software is adopted, can combat this problem. Remembering to include instructions on how to use the software in new hire training is also important.
Some fear paperless office software will cost over $20,000 up-front. Not true—not even close.
In fact, with a paperless office software, it costs only two to three thousand dollars at the most. And the profit made from this change seeps throughout every process of the company that’s done it: reduced operating costs, eliminated costs of noncompliance, faster file search and retrieval, better collaboration, happier employees—the positives significantly outweigh the negatives.
One needn’t look further than eFileCabinet customers to see the benefits: Larry Boyd saves $10,000 annually in freed up storage space, Corey Kendall regained 700 square feet in her workspace, Jonathan Felt saves 80 hours of paid labor per week, and, additionally, Lori Wurzel saves $19,875 each year in reduced operating expenses.